Specifications

Chapter 4. Accounts Receivable
112 Dim11
7. Decide "go live" date. You will probably want to do this at the end of a month,
quarter, or year. "Go live" means to use the Dimensions computer system for
all regular data processing using your real data.
The day before "going live", do the following:
A/R Cutover Process Allows you to enter the aging balances for each customer.
Steps 1-39 describe the cutover for balance forward
accounts. Steps 40-70 describe the cutover for open item
accounts. And Step 71 describes the Totals File entries
(total A/R for today, MTD, and YTD).
Check Variable File See Step 72. Verifies the due dates and discount dates
for all terms types and the calendar month used for G/L
posting.
Print Daily Report See Step 73. Allows you to verify that all sales are zero
and that the A/R Summary shows the beginning A/R
balance only according to the Dimensions system.
A/R CUTOVER PROCESS (for Balance Forward Customers)
BEFORE YOU BEGIN: On your old system, print a current aging report to obtain the account
balances of all balance forward customers as of the cutover date. You will
need the following information for each account:
Customer name
Total balance due
Current balance
1-30 days past due
31-60 days past due
61-90 days past due
Over 90 days past due
Finance charges (if available)
1 On the Dimensions system, sign on with a manager password provided by your
support analyst or installer.
2 The computer displays the
DIMENSIONS MAIN MENU. Enter 3 for Accounts Receivable
and press Enter.
3 Select 7 for
A/R Special Maintenance. Select 18 for A/R Cutover Process.
4 The computer displays the
A/R CUTOVER PROCESS MENU:
+-----------------------------------------------------------------------------+
| DIM11 DATA | === A/R CUTOVER PROCESS === | 11.0 |
+-----------------------------------------------------------------------------+
| 1. Balance Forward Customers |
||
| 2. Open Item Customers |
||
| 3. Enter Beginning Balances |
||
+-----------------------------------------+
Enter 1 for Balance Forward Customers. This process describes how to process balance
forward accounts only. If you need to cutover open item accounts (brings over
each open transaction), see Steps 40-70.