Specifications

Chapter 4. Accounts Receivable
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Doing A/R Cutover
Now you are ready to perform the A/R cutover procedure.
Before continuing, make sure you have done the following:
1. Enter all customers including a cash customer (account 1.000). See Basic
Customer Data, Numbering Accounts, Getting into A/R, and Adding
Customers.
2. Enter the 8 set up values you need to have to run the basic features of the A/R
system (A/R groups, assigned sales rep numbers, classes, price levels, terms,
tax codes, and credit limits/types). See Values Worksheet, Entering Values for
Customers.
3. Check file status (all customers in system, A/R Aged Analysis has zero
balance, Daily Report has zero balance, print File Status Report-DS09025).
4. Prepare the inventory files according to which method of A/R entry you are
planning to use:
Ø Invoice Posting
Enter one miscellaneous non-perpetual inventory item (99999999) in the
inventory files.
Ø Invoice Posting/Group Distribution
Enter a miscellaneous non-perpetual item for each inventory group in the
inventory files.
Ø Point of Sale (POS)/Order Entry
Enter all inventory items. Check all prices and costs.
See Chapter 5, Inventory, for more complete information on setting up inventory.
5. Verify the following Variable File information for A/R features:
Ø Statement Information
1. A/R Statement Messages
2. A/R Statement Options
1. Print Discount Amount and Message on Statements
2. Print Due Dates on Statements
3. Optional Statement Late Charge Descriptions
Ø A/R Descriptions
1. Customer Class Descriptions
Ø Sales Variable File
3. Sales Tax
5. Descriptions
2. Assigned Sales Rep Descriptions
6. If you will be using POS/Order Entry to enter sales, enter the Variable File
information for sales features. See Chapter 8, Point of Sale (POS), for more
complete information on setting up for entering sales.