Specifications

WISCONSIN DEPARTMENT OF BID #268246 TRAFFIC DATA RECORDERS
TRANSPORTATION PAGE 14 OF 23
16. INVOICING REQUIREMENTS
Invoices/Purchase Order:
WisDOT must meet a statutory mandate to pay or reject invoices within 30 days of receipt by WISDOT.
Before payment is made, it also must verify that all invoiced charges are correct as per this contract.
Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment
requires that your invoices be clear and complete in conformity with the instructions below.
All invoices must be itemized showing:
a. purchase order number d. complete product description as
b. vendor name stated on your bid.
c. remit to address e. prices per the contract
The original invoice and two copies must be sent to the bill-to address shown on the Purchase Order.
Invoices/Purchasing card
Orders placed by WisDOT using a purchasing card must reflect current contract pricing.
17. ITEM RETURN POLICY
Contractor should provide for return of products ordered in error for up to 30 calendar days from receipt
without a restocking charge and WisDOT paying only the return shipping costs. Indicate in detail on the
Bidder Response Sheet your return policy.
18. SHIPMENTS, DUPLICATES AND OVER SHIPMENTS
Upon notification by WisDOT of a duplicate or over shipment, product must be removed at the
contractor's expense. If such goods are not removed within 30 days of written notification, WisDOT
reserves the right to dispose of them as its own property and shall not be held liable for the cost.
19. CONTRACT CANCELLATION
This Contract may be terminated by either party under the following conditions:
19.1 Please review section 13.0 and 24.0 of the Standard terms and Conditions of Bid. WisDOT may
terminate the contract at any time at its sole discretion by delivering 30 days written notice to the
contractor.
If the problem is service performance, contractor will be warned either verbally or in writing of
unsatisfactory performance and intent to cancel this contract. Contractor will be given a period
of time to ‘cure’ the performance. If the performance does not improve contractor will be given
15 days written notice that the contract will be cancelled.
Upon termination, WisDOT’s liability will be limited to the pro rata cost of the services
performed as of the date of termination.
19.2 In the event the contractor terminates the contract, for any reason whatsoever, it will require
written certified letter notification delivered to the Department purchasing agent not less than 60
days prior to said termination. The contractor will, in turn, refund the Department, within 30
days of said termination, all payments made hereunder by the Department to the contractor for
work not completed.