Specifications

WISCONSIN DEPARTMENT OF BID #268246 TRAFFIC DATA RECORDERS
TRANSPORTATION PAGE 13 OF 23
12. MINORITY BUSINESS PARTICIPATION
The Wisconsin Department of Transportation is committed to the promotion of minority businesses in
the State’s purchasing program. Authority for this program is found in Wisconsin Statutes 15.107(2),
16.75(3m), and 16.755.
Bidders are strongly urged to use due diligence to further this policy by setting up subcontracts to state-
certified Minority Business Enterprises (MBE) and/or by using such enterprises to provide goods and
services incidental to this contract (second-tier suppliers), with a goal of awarding 5% of the contract
cost to such enterprises. An MBE means a business certified, or certifiable, by the Wisconsin
Department of Commerce under Statute 560.036(2).
Bidders must submit the attached WisDOT MBE Program Awareness, Compliance & Action Plan
(Attachment C) indicating their proposed utilization of state-certified minority businesses for this
contract. Contact the State’s Minority Business Manager for assistance in locating certified firms at (608)
267-3293 or the WisDOT Minority Business Program Coordinator at (608)-267-2886. A listing of State of
Wisconsin certified minority businesses, as well as the services and commodities they provide, is on the
State-certified MBE web site: www.doa.wi.gov/mbe
Quarterly reports (Attachment D) are requested to be submitted to the Department of Transportation,
Purchasing Unit, itemizing the deliveries and cost of items or services provided by certified firms. Reports
should state the costs for the previous contract quarter. The department reserves the right to verify
with listed firms their involvement as subcontractors or second-tier suppliers.
13. SUBCONTRACTING OR THIRD PARTY PAYMENTS
All subcontracting shall be pre-approved by WisDOT. Subcontractors must abide by all terms and
conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and
payment. The WisDOT will not pay any subcontractor or third parties directly.
14. FIRM PRICES
Prices must remain firm for 180 calendar days after bid opening. Prices established may be lowered due
to general market conditions.
Price change requests must be received by Purchasing in writing 30 calendar days prior to the effective
date of proposed increase for acceptance or rejection. Proposed price increases are limited to fully
documented cost increases submitted with the request. If Purchasing deems cost increases are not
acceptable, it reserves the right to re-bid the contract in whole or part. Acceptance of the price increases
shall be in writing.
15. ORDERS
WisDOT may use the following methods to purchase from this contract:
Specific (Contract Release) orders may be placed for one-time shipments.
Contract Release Orders, blanket-type, may be issued by Purchasing for the State’s fiscal year
time period, July 1 – June 30, to allow departmental personnel to call or fax for product or
service against the order as needed.
Purchasing card releases: placed by department personnel using their State purchasing card
under WisDOT and State guidelines.