Specifications

WISCONSIN DEPARTMENT OF BID #268246 TRAFFIC DATA RECORDERS
TRANSPORTATION PAGE 11 OF 23
5.19 Optional – Maintenance Agreement (Non Bid Determination Item)
Vendors shall provide a quote on maintenance agreements available after expiration of the
warranty term. Please include terms, identify which components shall be covered and provide the
annual cost. A sample agreement form, including the terms and conditions, should be included
with the bid submittal. This price will not be part of the bid award determination but may apply to
the resulting contract if it determined it’s in the best interest of the State.
6. DELIVERY
Delivery is desired within 45 calendar days after receipt of a purchase order. Bidders are to state on the
Bid Cover Page if they can meet this delivery.
The vendor is required to notify the ordering department of any back order, discontinuation of
product(s) or other delays in shipping within 48 hours receipt of order.
7. F.O.B. DESTINATION FREIGHT INCLUDED
Delivery will be made by common carrier or bidder's truck, with unloading to be performed by the
carrier/bidder and carton(s) transported to the interior/ground floor or inside dock at the Wisconsin
Department of Transportation, Travel Survey Shop ,3633 Pierstorff St, Madison, WI 53704. Bid prices
should include all packing, transportation, insurance charges and installation/operation manuals.
Failure to bid FOB Destination Freight Included may disqualify your bid.
8. METHOD OF BID
Bidder must submit a unit price and extended total on the Bid Price Sheet. All prices must be quoted in
U.S. Dollars.
Software
If the software for the autopoll on up to 10 computers and setup/direct download on up to 25
computers are separate, provide pricing for each software on lines 3 and 4 on the Bid Price
Sheet.
If the software you are bidding has the capability for autopoll/setup/direct download on up to 35
computers, provide pricing on line 5 on the Bid Price Sheet.
Bidder must submit pricing for the spare parts listed in Section 5.18 on Attachment F. Failure to provide
this pricing your bid submittal may disqualify your bid.
Optional
Bidder is requested to submit pricing trade-in of the approximately 400 obsolete Peek TC-3
Traffic Recorders separately as indicated on line 7 the Bid Price Sheet.
Bidder is requested to submit pricing for an extended maintenance agreement (see Section 5.19)
as indicated on line 8 the Bid Price Sheet.
9. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided. Fill out and submit
one copy (unless stated otherwise) by the due date and time listed on the bid cover page. Include:
9.1 Bid Cover (Signature) Pages
9.2 Addendum Cover (Signature) Page(s), if applicable to this bid request