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WISCONSIN DEPARTMENT OF BID #268246 TRAFFIC DATA RECORDERS

TRANSPORTATION PAGE 1 OF 23

SPECIAL CONDITIONS OF BID - CONTRACT

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. SCOPE ......................................................................................................................................................... 3

2. CONTRACT TERM .................................................................................................................................. 3

3. CONTRACT QUANTITIES/NEW OR DELETED ITEMS ............................................................. 4

4. CONTRACT REQUIREMENTS AND BIDDER/CONTRACTOR QUALIFICATIONS ............ 4

5. SPECIFICATIONS .................................................................................................................................... 4

6. DELIVERY ................................................................................................................................................ 11

7. F.O.B. DESTINATION FREIGHT INCLUDED ................................................................................ 11

8. METHOD OF BID ................................................................................................................................... 11

9. BID RESPONSE REQUIREMENTS ................................................................................................... 11

10. SAMPLES.................................................................................................................................................. 12

11. METHOD OF AWARD .......................................................................................................................... 12

12. MINORITY BUSINESS PARTICIPATION ....................................................................................... 13

13. SUBCONTRACTING OR THIRD PARTY PAYMENTS ................................................................ 13

14. FIRM PRICES .......................................................................................................................................... 13

15. ORDERS .................................................................................................................................................... 13

16. INVOICING REQUIREMENTS ........................................................................................................... 14

17. ITEM RETURN POLICY ....................................................................................................................... 14

18. SHIPMENTS, DUPLICATES AND OVER SHIPMENTS .............................................................. 14

19. CONTRACT CANCELLATION ............................................................................................................ 14

20. CERTIFICATION FOR COLLECTION OF SALES AND USE TAX ............................................ 15

ATTACHMENT A – VENDOR INFORMATION SHEET

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – WisDOT MBE PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN FORM

ATTACHMENT D – MINORITY BUSINESS PARTICIPATION REPORT FORM

ATTACHMENT E – BIDDER’S RESPONSE SHEET

ATTACHMENT F – SPARE PARTS/ACCESSORIES PRICING (NON BID DETERMINATION ITEMS)

Summary of content (23 pages)

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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 1 OF 23 SPECIAL CONDITIONS OF BID - CONTRACT TABLE OF CONTENTS SECTION SUBJECT PAGE # 1. SCOPE ......................................................................................................................................................... 3 2. CONTRACT TERM .................................................................................................................................. 3 3.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 2 OF 23 Page 2 Intentionally Left Blank
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WISCONSIN DEPARTMENT OF TRANSPORTATION 1. BID #268246 TRAFFIC DATA RECORDERS PAGE 3 OF 23 SCOPE The Wisconsin Department of Transportation (WisDOT or DOT), through its Purchasing Unit (Purchasing), requests bids to establish a contract for the purchase of traffic data recorders (referred to below as either “recorders” or ”units”) and related peripheral equipment and software. WisDOT currently uses TC-3 traffic recorders at many continuous data collection locations.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 4 OF 23 This Contract shall automatically be extended into its subsequent years unless Purchasing is notified, in writing, by the Contractor 90 calendar days prior to expiration of the initial and/or succeeding Contract period(s). 3.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 5 OF 23 Peek Traffic Corporation ADR 1000Plus Traffic Data Recorder, or Equivalent The ADR 1000Plus/8L recorder is a self-contained, microprocessor-based data collection recorder that works with one or more inductance loops to detect the presence, speed and length of detected vehicles. 5.1 Recorders Bids are requested on two (2) models of the ADR 1000+.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 6 OF 23 Modifications to the class tables must be able to be performed by a field employee without any firmware or hardware changes. The modified class table must be able to be saved to disk or PCcard for downloading to additional recorders. 5.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 7 OF 23 Recorders must be capable of supporting alternate sensor configurations through the use of optional plug-in sensor modules listed above without requiring any firmware changes. Each sensor module must be able to have its firmware upgraded by the user. All loop, piezoelectric, and external contact inputs must use AMP Circular Plastic Connectors size series 11 chassis connector part number 206486-1.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 8 OF 23 The following parameters must be capable of being changed, viewed or reset by an operator via the integral keyboard/display and also via a directly or remotely connected computer: A. B. C. D. Time and Date Classification Table Site Number Configuration E. F. G. H.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 9 OF 23 Specifications Design characteristics General operation theory Function of all controls Troubleshooting/maintenance procedures Block circuit diagram Graphical layout of components Schematic diagrams List of component parts with stock numbers Documentation for application software installation and operation Depending on the size of the order, the number of operating manuals provided shall be between 10 and 50 copies.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 10 OF 23 user definable bins with FHWA Scheme “F” as the default scheme. The vehicle classification table must allow at least eight user definable bins. Direct download - Software shall download data files, convert files to PRN format or other TRADAS-acceptable format, and create special reports for data analysis. The software must be capable of generating reports by lane, direction, directional total and road total.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 11 OF 23 5.19 Optional – Maintenance Agreement (Non Bid Determination Item) Vendors shall provide a quote on maintenance agreements available after expiration of the warranty term. Please include terms, identify which components shall be covered and provide the annual cost. A sample agreement form, including the terms and conditions, should be included with the bid submittal.
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WISCONSIN DEPARTMENT OF TRANSPORTATION 9.3 9.4 9.5 9.6 9.7 9.8 9.9 9.10 BID #268246 TRAFFIC DATA RECORDERS PAGE 12 OF 23 Bid Price Sheet(s) Vendor Information Sheet, Attachment A References Sheet, Attachment B MBE Program Awareness, Compliance & Action Plan, Attachment C Bidder Response Sheet, Attachment E Spare Parts Pricing, Attachment F Two (2) copies of complete specifications and descriptive brochure or detail for the product(s) bid Manufacturer’s/Bidder’s warranty statement, see section 4.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 13 OF 23 12. MINORITY BUSINESS PARTICIPATION The Wisconsin Department of Transportation is committed to the promotion of minority businesses in the State’s purchasing program. Authority for this program is found in Wisconsin Statutes 15.107(2), 16.75(3m), and 16.755.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 14 OF 23 16. INVOICING REQUIREMENTS Invoices/Purchase Order: WisDOT must meet a statutory mandate to pay or reject invoices within 30 days of receipt by WISDOT. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 15 OF 23 19.3 If at any time the contractor performance threatens the health and/or safety of WisDOT, WisDOT has the right to cancel and terminate the Contract without notice. 19.4 If the Contractor fails to maintain and keep in force the insurance as provided in #23.0 of the Standard Terms and Conditions, WisDOT has the right to cancel and terminate the Contract without notice. 19.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 16 OF 23 Page 16 Intentionally Left Blank
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 17 OF 23 STATE OF WISCONSIN DOA-3477 (R05/98) ATTACHMENT A VENDOR INFORMATION 1.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 18 OF 23 STATE OF WISCONSIN DOA-3478 (R12/96) ATTACHMENT B REFERENCES Vendor: _______________________________________________________________________ Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document. Potential subcontractors cannot be references.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 19 OF 23 ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN As a matter of sound business practice, the Wisconsin Department of Transportation is committed to “supply diversity” by promoting the use of minority business whenever and wherever possible.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 20 OF 23 ATTACHMENT C WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM AWARENESS, COMPLIANCE & ACTION PLAN Complete, sign, and include in your bid response. Failure to complete this form as a component of your bid may result in rejection of your bid.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 21 OF 23 ATTACHMENT D MINORITY BUSINESS PARTICIPATION REPORT Wisconsin Department of Transportation DT1230 8/2006 s.16.75(3m) Wis. Stats. Return via FAX to: OR Return via e-mail to: 608-267-3609, ATTN: Purchasing Minority Business Coordinator Report Date Contract / Purchase Order # tipscorrespondence.dbm@dot.wi.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 22 OF 23 ATTACHMENT E BIDDER RESPONSE SHEET NOTE: THIS FORM SHOULD BE RETURNED WITH YOUR BID RESPONSE SECTION NUMBERS IDENTIFIED CORRESPOND TO THOSE SHOWN IN THE SPECIAL CONDITIONS OF BID. YES NO 4.1 Bidder is an original manufacturer authorized distributor or dealer. ____ ____ 4.2 Bidder has provided references as required. ____ ____ 4.3 Bidder has been in this business the required term.
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WISCONSIN DEPARTMENT OF TRANSPORTATION BID #268246 TRAFFIC DATA RECORDERS PAGE 23 OF 23 ATTACHMENT F SPARE PARTS/ACCESSORIES Item Wiring Harness Lock with 2 keys CPU, Board w/LCD Motherboard Assembly CPU, Board Only 8 Loop Module 4L “High Power” Loop Module 8 Piezo Module 4P Piezo Sensor Module 8W WIM Module 14C Contact Closure Module 4 Road Tube Module (Airswitch Assembly) Solar Panel Add-on Battery Computer Serial Cable 110AC Adapter Charger Solar/Modem “Y” Cable Landline modem Cellular modem Item Ma