User guide

Appendix D: Migration
Multi-Tech Systems, Inc. FaxFinder Admin User Guide 142
FFx20 Phone Book
The Phone Book contains the Extension number for receiving faxes delivered to a Users email address,
as well as the login information for logging in and sending faxes using the FaxFinder Server. When the
FFx20 Phone Book is looked at in terms of the FFx30, it contains user records with one-to-one mapping
to an Inbound Route containing the extension number and email address.
FFx30 Users (Phone Book)
The concept of fax delivery is now part of Inbound Routing. A user can receive faxes without needing
access to the FaxFinder Server when the administrator sets up an Inbound Route for the individual using
the fax extension and email address. User records are entered for individuals that wish to use the
FaxFinder for Outbound Routing using the Send Fax Web Interface; FaxFinder Windows Client, etc.
Migrating an FFx20 Phone Book to an FFx30
The Name, UserID, and Password are only necessary if a user is going to use the FaxFinder for Outbound
Routing. The Extension and Email Address are used for Inbound Routing of received faxes.
1) Convert the FFx20 phone book entries to FFx30 Users
a) Save the phone book and passwords from the FFx20 server:
i) You need the Multi-Tech Device Manager for this. It can be found on the Multi-Tech web
site at: http://www.multitech.com/SUPPORT/Families/FaxFinder/s
oftware.asp
ii) Install the Device Manager and run it.
iii) Perform one of the following steps to add your FFx20 to the Multi-Tech Device Manager
device list.
(1) If you know the IP address of the FFx20 server, you can select Edit > Add Device and
enter the IP address of the FFx20 along with a valid username and password. The device
manager will immediately attempt to establish contact with the FFx20.
(2) If you don’t know the IP address of your FFx20, you can select Edit > Auto-Discover
Devices. The Auto Discovery Monitor should find all your FFx20 FaxFinders on the
attached network. Once the desired FFx20 is found follow step ‘a’ above.
iv) Assuming contact is established with one or more FFx20s, right click the desired FFx20
device listed in the window and click ‘export csv phone book’.
v) Select the Delimiter as ‘comma’ and click Export.
vi) Save the *.csv file where you can later retrieve it. Note: A csv file is a file with comma
separated values.
vii) Manually convert the output to match the FFx30 User import format.
(1) FFx20 phone book export format.
Name phonenumber Emailaddress Userid Password phoneextension
Steve Wilson 4956 [e-mail] Steve00 AutoParts
(2) FFx30 user import format.
Note:
It is recommended that you export an FFx30 User and edit that file.
Type Username Password Full Name Email Phone Fax Organization
User Steve00 AutoParts Steve Wilson [e-mail]
viii) On the FFx30, under Users, select Import, select the modified file, select merge or replace
and click Import.