User guide

Chapter 3: FaxFinder Web Management Interface
Multi-Tech Systems, Inc. FaxFinder Admin User Guide 54
Recipients
The Recipients table is used to associate one or more fax destinations (delivery options) to an extension
number. An entry to the Recipients table is to consist of an extension number and name, with one or
more fax destination.
A fax destination (intended recipient) can be a user account found in the Users menu of this FaxFinder, it
can be a Printer or a Network Share this FaxFinder has access to, it can be an Email address of someone
external to your FaxFinder who is not listed in the Users menu or the recipient can simply be a trash bin.
There are four action links used to manage the Recipients table: Add
, Import, Export and Delete All.
Import and Export functions of Recipients
The Import and Export functions (of the Recipients table) are designed for use with FaxFinder
specific formatted CSV files. The CSV file created by the Export process is a 4 value formatted
file. The first line of the file is a header describing each value:
Extension,Name,Destination type,Desintation value
1001,John Doe,Email,[e-mail]
1002,Jane Doe,User,Janie
2000,Sales Department,Email,[e-mail]
2000,Sales Department,Printer,HPLJ3035
2000,Sales Department,Share,//sales_server_name/share_name/folder_name
The example .csv file above contains 5 Fax Destinations associated to 3 Extensions. This file
would add 3 entries to the Recipients table (1 of which would have 3 Fax Destinations).
Your file that is to be imported does not need to include the header, but it does have to include
and conform to the sequence and format of all 4 values described in the header.
The Extension
value must be a numeric string.
The Name
value can be an alpha numeric string.
The Destination type
must be one of the following: Email, User, Printer, Share or Trash.
Destination value:
For 3 of the 5 possible Destination types, the associated Destination value must already exist in
the System for the Import to be successful.
1003,Mr. Smith,Email,[e-mail]
The Email type requires any valid email address.
1004,Bob Rogers,User,brogers
The brogers User account must pre-exist in the Users menu of your FaxFinder for the
Import to be successful.
2001,Engineering Department,Printer,Eng_HPLJ4000
The HP Printer needs to pre-exist in the Printer menu of System Configuration for the
import to be successful.
2000,Sales Department,Share,//sales_server_name/share_name/folder_name
The network share used by the sales department must pre-exist in the Shares menu of
System Configuration for the Import to be successful.
3000,wrong number,Trash,""
The value for the destination type of Trash must be two consecutive quote marks.
Note: Given the uniqueness of these variables, exporting from one FaxFinder and then
importing that file into another FaxFinder is the targeted scenario. Another workable scenario is
creating a CSV file (from another source) with all the destination types specifying Email (which
doesn't require pre-existing information to be configured within your FaxFinder).