Specifications

Generator Maintenance, Inspection and Repair Services Bid Number 6000001312
California Department of Corrections and Rehabilitation (CDCR) Exhibit A
SCOPE OF WORK
Page 14 of 18
same working day, unless written notification of delay is submitted to the Institution
Contract Liaison or designee immediately upon diagnosis of equipment deficiency. All
parts requiring replacement shall be replaced in accordance with Parts Replacement
section as specified herein.
VII.
LOAN OF EQUIPMENT AND EQUIPMENT REMOVAL
The loan of equipment shall be provided and installed by the Contractor at no additional
cost to the State when repairs to equipment cannot be completed within forty-eight (48)
hours of initial contact. If loan equipment is requested, the Contractor shall deliver the
equipment to the State within twenty-four (24) hours after notification. The equipment
provided shall be the same or equivalent to the equipment being repaired.
The State shall be relieved of all risks of loss or damages the entire time the loan
equipment is in the possession of the State, except when loss or damage is due to fault
or neglect of the State. All loan equipment shall be returned to the Contractor in good
condition subject to reasonable wear and tear, except for any loss or damage arising
from circumstances beyond the control of the State. Equipment delivery and pick-up
shall be at Contractor’s expense.
VIII.
PARTS REPLACEMENT
This Agreement shall include replacement of any part that becomes worn or inoperable,
or that otherwise affects the equipment’s operability in any way. A published price list for
parts shall be submitted with the Contractor’s invoice to the State. The Contractor shall
notify the Institution Contract Liaison or designee prior to ordering and/or installing the
part. A written estimate of the required parts shall be submitted in writing to the
Institution Contract Liaison or designee and approved prior to replacement. All costs for
replacement parts will be invoiced at the listed rates, which shall include a 10% discount,
plus sales tax, and will be paid in arrears.
Parts replaced by the Contractor under this Agreement shall be new, factory
manufactured, or of equivalent quality. The Contractor shall maintain an adequate
supply and/or be able to obtain within a reasonable amount of time any necessary
replacement parts in order to perform repairs and maintenance in a timely manner.
Consumables and other supply items are hereby excluded. Any parts that have been
replaced become the property of the Institution.
The CDCR assumes no responsibility and shall not reimburse the Contractor for
parts that were ordered or installed prior to authorization by the Institution
Contract Liaison or designee. Invoices shall only be paid if approved by the
Institution Contract Liaison or designee.
Parts for Maintenance Services – The cost for any preventive maintenance (PM) kits
or parts recommended by manufacturer for maintenance for each piece of equipment
shall be included in the unit cost price per piece of equipment. The parts replaced by the
Contractor for the purpose of maintenance, shall be new, factory manufactured, or of
equivalent manufacturer quality. Preventive maintenance parts include, but are not
limited to, coolant, fittings, belts and hoses.
Bid 6000001312
State of California
11/14/2013 2:35 PM
p. 44