Specifications

Notice to Prospective Bidders Bid No. 6000001312
Page 8 of 14
MANDATORY WALK-THROUGH
NOTE: ANY BIDDER INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR
SEND A REPRESENTATIVE TO THE SCHEDULED MANDATORY
WALK-THROUGH
. FAILURE TO ATTEND OR PROVIDE REPRESENTATION WILL
RESULT IN THE BIDDER’S ELIMINATION FROM THE BIDDING PROCESS.
The mandatory walk-through will be held at the time and location designated on the
Walk-Through Information and Schedules (Attachment 1). The purpose of a
walk-through is to provide bidders an opportunity to examine the work site before bidding
in order to have full knowledge of the area(s) and/or specific equipment affecting the
work that may not be specifically described herein.
Specific questions during the walk-through should be limited to the work site. Actual
questions regarding the Scope of Work and Terms and Conditions of the IFB should be
directed to the contact person identified in the cover letter of this IFB.
VIII. PUBLIC BID OPENING
If you are planning to attend the public bid opening, you must notify the contact person
listed in the cover letter of this IFB five (5) working days before the bid opening date
specified in Section I – Projected Timetable. If you and/or your representative require
reasonable accommodation to participate in the Public Bid Opening, you must contact
the contract analyst identified in this package and identify what reasonable
accommodation(s) is required for you to participate.
At the time of the public bid opening, the dollar amount of each bid shall be read. The
contract award is subject to a complete review of the entire bid proposal for compliance
and adherence to the IFB requirements, verification of all calculations and claimed
preferences, and compliance with DVBE Mandatory participation requirements, if
applicable.
IX. NONRESPONSIBLE BIDDER
If a previous Agreement with a prospective bidder was terminated for cause, the State
reserves the right to hold a responsibility hearing before awarding the Agreement to
determine if the bidder is responsible. The bid may be rejected if the State deems, at
the conclusion of the responsibility hearing, that the bidder is not responsible.
X. BASIS FOR AWARD
The award of an Agreement, if it is to be awarded, will be made to the lowest responsible
bidder whose bid complies with all requirements prescribed herein. In the event a bidder
submits more than one (1) bid for the same institution/service under this bid process, the
State shall select the lowest bid and reject all other bids from this bidder.
In the event of tie bids, except as provided in Government Code §14838(f), CDCR
reserves the right to determine the bidder entitled to the contract award based on the
percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a
discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the
Bid 6000001312
State of California
11/14/2013 2:35 PM
p. 12