Datasheet
The Working Hours Setting in the SharePoint Task Master Web Part (located on the Tasks tab in the project sites) allows project managers to enforce a set of
working hours for all tasks. These hours are designated as the only time tasks can be worked on. For example, you set your working hours to be from 9 am to 5
pm, and you create a new task. You originally enter the task's start date and due date as:
Start date and time: May 4, 2010 at 7 am
Due date and time: May 5, 2010 at 5 pm
After clicking the Recalculate button on the Web Part toolbar to view updates to the task information, the Start date and time and the Due date and time of the
task become:
Start date and time: May 4, 2010 at 9 am
Due date and time: May 8, 2010 at 11 am
Since the working hours are 9 am to 5 pm, Task Master ensures that your tasks are scheduled within these hours for the total duration that was
entered in the time
fields of the Start Date and Due Date columns. In this case, the task started two hours before the working hours allowed and totaled 34 hours. So the Start Date
was changed to 9 am and Due Date was recalculated across several days to maintain the 8-hour-a-day working hours. This resulted in pushing out the Due Date
from May 5th to May 8th. The duration of this task is maintained within the configured working hours.
For PM Central, the working hours option for all task views on the Tasks tab are set to enforce working hours between 8 am and 5 pm by default. In addition,
Resource Capacity is calculated based on this setting.
NOTE: Currently, PM Central does not exclude weekends or holidays or allow for lunch breaks during a work week. If you want your resource capacity to be based
on 8-hour days, you can set these hours to 9 am to 5 pm.
Change the Working Hours or Stop Enforcing Working Hours
If you want to change the working hours or choose not to enforce working hours, you must do the following:
1. Configure the Working Hours Setting for each Task Master Web Part on each task view (i.e. All Tasks, Overdue Tasks, My Tasks, Late View, Cost View,
Tracking View, and Scheduling View).
Make sure you have the appropriate SharePoint rights to edit Web Parts.
2. Locate the Web Part title bar—for example, All Tasks—and click the arrow on the right of the title bar. Select Edit Web Part.
3. In the configuration tool pane, scroll down to the Working Hours Setting and change the setting as necessary.
4. Click Apply, then OK.
5. Click the Recalculate button on the Web Part toolbar to see your changes. You must click Recalculate each time you edit the Start or Due dates and times of
tasks in order to see any updates.
Switching Between Enforcing Working Hours and Not Enforcing Working Hours
If you choose to switch back to NOT enforcing any working hours, you must clear the check box option in the tool pane for enforcing the working hours for each
Task Master Web Part on each task view, and then click the Recalculate button on each Web Part toolbar to see the updated schedule. Recalculating the task hours
will reset the Start Date of all your tasks to 12 am of the task's current Start Date. The Due Date for each task is calculated by adding up the total duration of the
task as it is defined by the working hours and adding it to 12 am of the Start Date. So in the example above, where we have:
Start date and time: May 4, 2010 at 9 am
Due date and time: May 6, 2010 at 11 am
The Start and Due dates and times of the task will become:
Start date and time: May 4, 2010 at 12 am
Due date and time: May 5, 2010 at 10 am
You can also choose to remove the time fields from the Start and Due Date columns. That way, any new tasks created will take the full day of the Start and Due
Dates.
PM Central offers the ability to manage your resource pool's tasks, budget and availability by project and resource at both the project and portfolio levels.
To manage your resources:
1. Enter resources into the Enterprise Resource Pool at the portfolio site.
2. From the project sites, select a resource from the Resource column when creating or editing tasks from the Schedules tab.
NOTE: When you select a resource from the Resource column, it automatically populates the name of that resource in the Assigned to column and the
standard rate for that resource in the Standard Rate column. However, if you do not want to assign the task to a resource from the resource pool, you can
enter the resource in the Assigned to column only and manually enter the standard rate for that resource in the Standard Rate column. Resources entered
into the Assigned to column but not in the Resource column still show in the resource management reports on the Reporting Tab in the portfolio site.
3. Click the Recalculate button on the Schedules tab on each project site after making updates to ensure you see the most up-to-date information in the
portfolio site.
About Working Hours
About Resource Management
Using the Portfolio Site Table of Contents
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