User’s Guide StarTAC clipOn Organizer, Synchronization, and TrueSync Desktop www.starfish.com www.mot.
Copyright (c) 1999 Starfish Software, Inc. All rights reserved. Starfish, TrueSync, Sidekick, EarthTime and the Starfish logo are trademarks of Starfish Software, Inc. For TrueSync Plus: U.S. patent nos. 5,519,606 and 5,778,346; other patents pending. For TrueSync Desktop: U.S. patent nos. 5,519,606, 5,778,346, 5,845,257, and D388,776; other patents pending. For the StarTAC clipOn Organizer device: U.S. patent no. 4,369,516.
Contents Introduction 1 Introducing the StarTAC® clipOn Organizer . . . . . . . . . . . . . . . 1 About Starfish TrueSync technology . . . . . . . . . . . . . . . . . . . 2 Connecting the clipOn to your StarTAC. . . . . . . . . . . . . . . . . . 2 Chapter 1 Getting started 3 Turning on the StarTAC clipOn Organizer Getting started with the Setup Wizard . . . Using the clipOn Home screen and views . Synchronizing with the clipOn . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 4 TrueSync Desktop and TrueSync Plus Introducing TrueSync technology . Requirements . . . . . . . . . . . Installing the product . . . . . . . Uninstalling your product . . . . . Starting TrueSync Desktop . . . . Starting TrueSync Plus. . . . . . . About the documentation . . . . . 31 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Chapter 8 TrueSync Desktop: Contacts view Using the Contacts view . Cardfile basics . . . . . . Creating a cardfile . . . . Adding cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 57 59 59 Chapter 9 TrueSync Desktop: Memos view Using the Memos view . . . . . Memo files, folders, and memos. Creating memos . . . . .
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Introduction Chapter 0 Introducing the StarTAC® clipOn Organizer Congratulations on your purchase of the StarTAC clipOn Organizer. Attaching directly to your StarTAC phone, the StarTAC clipOn enables you to store, view, and edit thousands of names, numbers, appointments, notes, and tasks in a space smaller than the average wallet. When the clipOn is attached to the StarTAC phone, placing a call is easy: select a contact on the clipOn and press the button. The clipOn promptly dials the number for you.
About Starfish TrueSync technology TrueSync’s unique architecture provides one-step synchronization support for many popular PIMs, devices, and services (referred to as accessors). Starfish provides frequent free accessor updates, to ensure that customers can synchronize with the most recent releases of supported software and devices. See “Introducing TrueSync technology” on page 31 to learn how to obtain free updates.
1 Getting started Chapter 1 Turning on the StarTAC clipOn Organizer Turn on the StarTAC clipOn by pressing any key. The seven clipOn keys are described here: Key Name Description Home Press to go up one level; press and hold again to return to the main (Home) screen. At the Home screen, turn off the clipOn by pressing and holding for one second. View Press to see a menu of current options, such as Daily, Weekly, and Monthly views in the Calendar. Select Press to choose an option. Press events.
Key Name Description Back/Up Use and to scroll or move the highlight through a list or screen. Next/Down or When adding or editing text, use move from one letter or number to another. to Getting started with the Setup Wizard Before using the clipOn, you will need to complete the Setup Wizard. Start the Setup Wizard by pressing any key to turn on the clipOn. Press to continue. The status bar displays labeled icons that tell you which functions you can perform.
NOTE You can change your selected user profile later. To change it, open the TrueSync window (see “Starting TrueSync:” on page 37 for details), choose Client | StarTAC clipOn options, click the QuickLists tab, then click Reset and choose a new profile. The next Wizard screen confirms your profile selection. Press if you want to change your profile, then press to continue. Next, enter your first name, using and to select the letters of your name. To scroll quickly, hold down or .
Now enter your last name, using the keys described previously. When your last name is spelled correctly, press . After checking your entries to make sure they are correct, press . The next task is to customize the time zone setting. Use and to select a city in your time zone. Press to continue with the Wizard. To enter the correct date, use and to select the month, then press . Then use and to select the correct day, and press to enter your choice. Follow this same procedure to enter the year.
The next screen shows a summary of your settings. If they are correct, press to continue. Use and to select each digit of the “default” area code. Press to enter each choice, then press to confirm the area code. The clipOn will use this area code when you select a phone number to dial that includes seven digist only (does not include an area code). Enter your local area code unless you make most of your calls to a different area code.
Synchronizing with the clipOn After you have completed the clipOn’s Setup Wizard, described in “Getting started with the Setup Wizard” on page 4, you can quickly and easily synchronize data between a desktop application, such as TrueSync Desktop or Outlook, and the clipOn. Note that you must turn on the clipOn before starting synchronization. For details about TrueSync synchronization and using TrueSync Desktop, see “Synchronizing” on page 37 and “TrueSync Desktop” on page 47.
2 Using the StarTAC clipOn Organizer Chapter 2 Calling with the StarTAC clipOn To place a telephone call from the clipOn when it is attached to the StarTAC phone (for attachment instructions, see “Connecting the clipOn to your StarTAC” on page 2): 1 Turn on the StarTAC phone. 2 To dial, either: highlight a valid telephone number in the Contacts, Calendar, or To Do views, and press the clipOn’s key once.
You will then see a dialog displaying the telephone number being dialed, as shown below. View the number that is being dialed. To end a call, press the clipOn’s key again, press the phone’s End key, or close the phone. Using Contacts Using Contacts, you can view and create contact information such as names, phone numbers, and addresses. You can also make telephone calls quickly and easily, as described in “Calling with the StarTAC clipOn” on page 9.
in the top right corner by a house, telephone, or notebook icon. If you have more than one category, choose a category by pressing , highlighting the desired category with , and then pressing to make your choice. or The telephone icon indicates that you are viewing telephone information. If the contents of a cardfile field are too long to display, you will see three dots (...) at the end of the text to indicate that additional information can be viewed.
To change the information displayed in the Contacts index view: 1 In the Contacts module, use specific lettered tab. or , then to go to a 2 Press , and then use or to highlight a specific card. Press again to view its details. 3 Use or to highlight the field that you want. You may need to press to move to the correct field. (You are in the telephone field if you see a telephone icon at the upper right corner of the card). 4 Press , and select “Select As Default.
and Company; the fields will vary, depending on the type of contact that you choose. Choose the Contact type, and then press . 4 Now enter the contact’s first name or, if the contact is a Company, enter the name of the company. Use or to move from letter to letter, then press to enter each choice. To change to numbers, press . Press again to move back to letters. When you are finished, press . 5 Enter the Contact’s last name and press when you are finished.
9 Next, enter the contact’s phone, e-mail, or Web information. Use or to scroll and select the desired contact method, such as “Work Fax.” Then enter the phone number, e-mail address, or Web site address. If you enter a telephone number without hyphens or parentheses, such as “18315553000”, the clipOn will auto format it for you, adding hyphens and parentheses as needed, such as “1 (831) 555-3000”. Press when you are finished.
field to field by pressing . For example, if you have used or to move the month to “Jan,” and then press , the highlight will move to the day field. Press to undo your selection in a field. 5 If you are scheduling a meeting, after you enter the date, select a meeting start time. Then select the end time. 6 Press to confirm the date (and time for a meeting). 7 If you are scheduling a meeting, you have the option of choosing a reminder for a meeting. Then press to confirm.
Using reminder alarms If you set a reminder alarm when you create an event in the clipOn, or set an alarm for an event in your PIM and synchronize, the clipOn alarm will remind you of that event. When an alarm sounds, go to the Home screen to read the reminder details. Press any key to turn off the alarm. Press or to clear the reminder notice. Editing your Calendar You can create, modify, and delete Calendar events by changing to Edit mode and using the clipOn’s Wizards.
to select a person or company from your Contacts, use or to scroll through the alphabetical tabs of a cardfile. Press , and then use or to go to a specific lettered tab. Press , and then use or to go to the card for the participant whom you want to add. Press to enter your choice. to schedule the event with a new person or company, specify the name and category as described in steps 4–6 on page 13. 6 To confirm the participant, press . 7 Next, select the event date with or .
2 Press , and then highlight the desired option: “Follow up” creates a new meeting; “Reschedule” moves the original meeting’s date. Press . 3 If you are: following up or rescheduling an event, choose the new date and/or time, and press to enter your selection. canceling an event, you will be asked if you are certain that you want to delete the event. Select Yes to remove the event or No to keep the event. To view details about an event participant: 1 Highlight the event in your Calendar. 2 Press .
3 After viewing the details, press list. to return to the To Do 4 To see a list of your options in the To Do module, press . Use or to choose which To Do items you want to view, and then press . Checking off completed items You can check off a To Do item as completed. Then, when you synchronize to your desktop application, your To Do item will be checked off there as well. To check off a completed To Do item: 1 Highlight the item by pressing to view the item’s Details.
when you are finished. The subject will be added to your QuickList for this type of To Do item (task or deliverable). Highlight the To Do’s subject, and then press . 4 The Confirmation screen appears. Press selection or press to change it. to accept your 5 Depending on your selections, you may now be asked to select a participant. If you decide: to choose a person or company from your Contacts, use or to scroll through the alphabetical tabs of a cardfile.
To reschedule or remove a To Do item: 1 Highlight the To Do item with or . 2 Press , highlight the Reschedule or Remove option, and then press . If you are removing the To Do item, press to confirm the removal. 3 If you are rescheduling the To Do item, select the priority, then use or to choose the new date, and press to enter your selection. 4 If you selected Specific Date from the menu, use or to change to a different month, day, and/or year, and then press to confirm each choice.
using list. or 2 Press to scroll. Press to return to the Memos to select from your list of Memo categories. 3 To see a list of your options for a Memo, highlight the Memo, and press . Highlight Remove to delete a Memo. Creating a Memo 1 Press , highlight New QuickNote, and then press . 2 Enter the text of the Memo. Press to enter each letter or number. 3 Use or to move from letter to letter. Press after each letter that you want to enter. Press to change to Numbers, and to return to Letters.
2 Press NOTE and highlight the Append option, then press . Appending to a Memo adds new text; you cannot edit existing text by selecting Append. Using Time Zones The clipOn has two clocks: the Home clock, which shows the time and date in your home city, and the World clock, which can show the times and dates in other cities around the world. To display the clocks, highlight the Time Zones icon, and then press . Select a clock by highlighting it and then pressing .
3 Use or to highlight your new choice, then press . See “Selecting cities” on page 66 for information about changing the cities displayed in the list. Use to or select the new time zone, and then press . The bell icon indicates that the Alarm Sound is turned on. Setting the clock 1 In the Time Zones module, press . 2 Highlight Time Preferences and press 3 Highlight Clock Time and press . . 4 Use or to change the month, date, year, and/or time. To move from field to field, press .
Using Preferences Preferences include the Contrast, Orientation, Auto Shut-Off, Key Clicks, Day Start, and Area Code. Also use the Preferences module to set your password and clock, or view device information, such as the amount of free memory. If you change the Orientation setting, the clipOn instantly adapts itself to either right-handed or left-handed use. To change your preferences: 1 From the Home screen, highlight the Preferences icon, then press .
3 If you want to protect the clipOn with a password, choose an option other than Disabled in the Password Lock field. Choose Disabled if you want to remove password protection. 4 To set a password, move to the Password field and press five keys. You can choose any order or combination of keys that you desire. When you have pressed five keys, you will return to the Set Password Screen. When you set a password, the Password Lock option changes to Always.
3 Product care Chapter 3 Removing the clipOn from the phone 1 Slide the clipOn down and swing it away from the phone. 2 Lift the clipOn’s hook out of the slot on the back of the phone. Installing new batteries The clipOn is powered by two CR2430, 3-volt lithium batteries, which can last for up to nine months of average use. NOTE If you see a message, “Low Battery,” it is important to replace the batteries promptly. Do not replace batteries during synchronization or sorting.
7 Insert new batteries, with the positive (+) side facing up. If you do not hear a confirmation tone, you may need to reset the clipOn as described in the next section, “Resetting the clipOn”. 8 Carefully slide the battery compartment door back in until it snaps shut. 9 Set the clock by pressing to display Time Preferences, then pressing again to choose Clock Time. Use and to make your selection in each field, then press to confirm each choice.
After resetting, set the clock by pressing to display Time Preferences, then pressing again to choose Clock Time. Use and to make your selection in each field, and then press to confirm each choice. Charging the phone with the clipOn connected When the clipOn is connected to your phone, charge your StarTAC by plugging the charger cable into the accessory connector on the bottom of the clipOn (the cable’s release tab should face up toward the phone’s keypad).
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4 TrueSync Desktop and TrueSync Plus Chapter 4 TrueSync Desktop is a full-featured personal information manager (PIM) for your contact names and addresses, calendar events, tasks, calls, and memos. TrueSync Plus provides direct synchronization among your desktop applications, devices, and/or services. Both software programs accompany your purchase.
Requirements Before you install TrueSync Desktop or TrueSync Plus, make sure that you have the necessary hardware and software listed here. Some features may require special configurations. To use TrueSync Desktop or TrueSync Plus, you need: A computer running Windows 95, Windows 98, or Windows NT 4.0 workstation (U.S.
Upgrade information TrueSync Information Manager users: Installing TrueSync Desktop upgrades TrueSync Information Manager to TrueSync Desktop. Sidekick 99 users: If you decide to use TrueSync Desktop instead of Sidekick 99, you must uninstall Sidekick 99 before installing TrueSync Desktop. Installing TrueSync Desktop or TrueSync Plus: Insert the TrueSync Desktop CD-ROM into your CD-ROM drive.
Uninstalling your product If you want to remove TrueSync Desktop and/or TrueSync Plus from your computer, use the uninstall program, which permanently removes the product’s program components. If you have data files in the TrueSync Desktop folder (usually Program Files\Starfish\TrueSync Desktop\Userdata), it does not remove them. You can save these files or remove them manually. To remove the software from your computer 1 Click Start on the Windows taskbar. Choose Settings | Control Panel.
Starting TrueSync Plus Instructions for using TrueSync Plus are provided in “Synchronizing” on page 37. About the documentation This User’s Guide provides installation instructions, a guide to synchronizing, and an overview of TrueSync Desktop. The Troubleshooter Guide helps you get started and provides access to online resources, including technical support information.
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5 Synchronizing Chapter 5 Use Starfish TrueSync technology to synchronize your contact information, calendar events, tasks, and memos quickly and easily among your desktop applications, devices, and services. Synchronize directly from TrueSync Desktop or, if you prefer to synchronize data from another personal information manager such as Outlook, use TrueSync Plus. Either choice provides complete and reliable synchronization.
which files, folders or categories you want to synchronize. NOTE You can modify your selections after completing the Setup Wizard. Using the TrueSync Setup Wizard 1 Click Next in the Welcome screen. 2 Select your desktop application, such as TrueSync Desktop or Outlook. Depending on your installation, the desktop application may be pre-selected. 3 Specify the location of your application’s data. Depending on the application, you may have the option of specifying a different folder.
10 Specify which Contacts fields you want to synchronize. For details, see “Selecting and mapping Contacts fields” on page 43. 11 Specify the Calendar files or folders you want to synchronize. 12 Specify the Memos files or folders you want to synchronize. 13 Specify the To Do list files or folders you want to synchronize. 14 When you are satisfied with your selections, click Finish to display the TrueSync window. You can change your setup at any time as described in “Changing the TrueSync setup” on page 40.
When you perform the first synchronization between two clients, it is recommended that you overwrite the data in one of the clients to avoid duplicate records. To learn how, see “Changing synchronization options” on page 41. To synchronize: 1 Connect your device to your computer. Some devices may require that you turn them on before synchronizing. 2 Click the TrueSync icon in the center of the TrueSync window.
To add a client to your configuration: Choose Client | Add, then select the client from the Application, Device, or Service lists. You will be prompted to specify details about the client, such as which folders or categories to synchronize. NOTE If you do not see the client you want to add, check for availability by clicking the Windows Start button and choosing either Programs | TrueSync Desktop | Product Updates or Programs | TrueSync Plus | Product Updates.
Selecting what to synchronize All data types (Calendar, Contacts, Memos, To Do items) will be synchronized unless you specifically exclude them. To exclude a data type from synchronization, choose Data | , and check the “Do not synchronize ” option. The data type will be excluded from each synchronization until you uncheck the option. To limit the range of Calendar event dates that will be synchronized to a device, choose Data | Calendar and click the Options tab.
4 Click on your choice from the list: Each client’s column lists the files, folders, or categories available for synchronization on that client. If you add items and do not see them in the list, click the Refresh List button. If you align in one column with an item in another column, it means that item will not be synchronized. If you select an item followed by , it will be created during synchronization. The number of items you can synchronize to a device is limited by the device.
3 Specify how to map the fields. You can choose: SmartMap™ mapping by clicking the SmartMap button. SmartMap automatically maps your Contacts fields. All you have to do is choose one of the SmartMap options; your choice determines which fields to synchronize. For information about each of the SmartMap options, click the Help button. Customized mapping by clicking the Customize Mapping button. This option lets you map each pair of fields.
Using the TrueSync Log The TrueSync Log displays messages about your recent synchronization sessions. The messages provide details about the progress and results of the synchronizations. View or hide the TrueSync Log by choosing View | Log. Select Synchronize | Options to specify how TrueSync displays TrueSync Log entries. Click the Help button for details. To get help on error messages, highlight an error and click F1.
Staying up to date with TrueSync Central TrueSync Central is your place on the Internet to: register your product electronically. get free software updates; accessories for your connected devices such as batteries, cables, and software; and the latest news about TrueSync synchronization. sign on to a free Internet Synchronization service, which provides access to secure, Web-based versions of your calendar, contacts, and notes.
6 TrueSync Desktop Chapter 6 Using TrueSync Desktop’s features The following illustration shows the Calendar view and identifies the features common to most Desktop views. Highlight any command on the menu bar and press F1 for help. Click buttons on the Toolbar to perform tasks quickly, without using the menus. Pause to see a ToolTip identifying the button. Click an icon on the Deskpad to change to a different Desktop view.
Shortcut menus If you right-click certain TrueSync Desktop objects, such as a Contact card, Calendar entry, memo, or EarthTime city, a context-sensitive shortcut menu appears. These menus provide basic editing commands and other commands specific to that object or view. Customizing the Toolbar To customize the buttons on the Toolbar in the Calendar or Memos view, choose Tools | Preferences | Toolbar; in the Contacts view, choose Tools | Toolbar; or double-click any open space on the Toolbar.
in the Memos and Calendar views for overall TrueSync Desktop preferences. Choose where you want the Deskpad icons. Change the display fonts for the Contacts and Memos views. 49 Click Password at Start-Up and set a Start-up password so that only someone with the password can open TrueSync Desktop. Select which view you want for the default, or check the box to return to the last view used before exiting.
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7 TrueSync Desktop: Calendar view Chapter 7 Using the Calendar view The Calendar view is a powerful tool for helping you organize your appointments and other events. Use the Calendar to schedule events, set reminders, and maintain a list of To Do items and phone calls. To change to the Calendar view, click the Calendar icon on the Deskpad, press F6, or choose View | Calendar.
The following figure illustrates the Calendar Daily view. Special days and Multiday events appear at the top of the Events pane. A magnified view of the Toolbar is shown below. Change the Local Time with the Time Zone dropdown list. The Events pane shows all the scheduled events for today. The To Do pane shows the tasks you need to accomplish— including any you did not complete yesterday. Click a tab to select the view of the Calendar you want. The Calls pane shows the calls you need to make.
If you have changed to another date, clicking the Calendar icon returns you to today. Click the Calendar icon twice to return to today’s daily view from another Calendar view. Selecting dates in the Daily view In the Daily view, the selected date is highlighted in the minicalendar. Change to the previous or next month by clicking the left and right arrows. Click a date in the minicalendar to go directly to that day.
The Yearly View The Yearly view displays only multi-day events, such as vacations and conferences. Change to the Yearly view by clicking its View tab. Change to the previous or next year using the left and right arrows. Click a day to go to that day in the Daily view. Drag the mouse over a range of dates to schedule multi-day events. Scheduling events Enter your appointments and scheduled events on the Events list.
throughout the day, and a maximum of three overlapping events starting at the same fifteen minute time slot. Create an event by typing in an empty time slot, or click the starting time to open the Schedule an Event dialog box. Change the Local Time using the Time Zone dropdown list. The bell icon indicates an alarm. To change an event’s starting time, drag its clock icon up or down. Click an event and drag its bottom edge to change its ending time.
calendar. If you need to phone in during a meeting in San Francisco that occurs at 2 p.m. (San Francisco time), it will appear on your calendar at 5 p.m. (New York time), so you know when to make the call. After you synchronize to your device and/or service, your device and/or service also displays the appointment times using the Local Time you chose on the desktop. Entering To Do items and calls To create a new To Do item or Call, click any blank line in the To Do or Calls panes and begin typing.
8 TrueSync Desktop: Contacts view Chapter 8 Using the Contacts view Use the Contacts view to manage personal information stored in cardfiles, each of which can contain full address information and numerous other details about your contacts. Once you have updated your cardfiles, you can use the TrueSync window to transfer them to your device. To open the Contacts view, click its Deskpad icon, choose View | Contacts, or press F5.
The following figure shows the Contacts view. A magnified view of the Toolbar is shown below. Type characters in the Look For box to find a card. The index lines of cards in the current cardfile. Click one to see the card or modify its contents. Click the scroll bar or letters in the scale to move in the cardfile. Enter and edit Contact Log information. Click a cardfile’s tab to change to another open cardfile. The index line is at the top of each card.
Creating a cardfile When you create a cardfile, first decide what fields you want on each card. You can create all these fields yourself, or you can use a template—an empty cardfile that already has fields in place. If you select a template, you can customize it, keeping some or all of its fields and adding your own. To create a new cardfile Choose File | New Cardfile. Choose the template you want from the list that appears, as shown below.
box appears with a list of the fields that are set up in the cardfile. 1 Type the information for each field in the list. To move from one field to the next, use the up and down arrow keys or the Tab key. 60 Chapter 8 2 Click Add to insert the card in the cardfile. You can then begin entering information for another new card, or click Close.
9 TrueSync Desktop: Memos view Chapter 9 Using the Memos view The Memos view lets you create memos, organize them in folders, and save them as files. You can apply formatting to your memos, and you can even create memos to merge with names from a cardfile. To open the Memos view, click the Memos Deskpad icon, press F7, or choose View | Memos.
The following figure shows the Memos view. The date the memo was created appears here. Click to change between Index View and fullscreen Memo View. A magnified view of the Toolbar is shown below. The Memos list displays the subject lines of all memos in the current folder. Click a subject to display that memo. Use the Ruler to set margins and tabs. The currently selected memo appears here. Click the tab of the folder you want. To make changes or additions, type directly into the memo.
By using folders, you can organize memos according to projects, tasks, people, subject, or any other grouping. Creating memos To create a memo 1 Click the tab of the folder into which you want to place the memo. 2 Click the Add New Memo button or choose Memos | Memo | Add. A new, blank memo appears, with the insertion point in the subject line. 3 Type a subject, and then press the Enter key to move into the body of the memo. 4 Type and format your text.
If you do not see the ruler below the Subject, choose View | Ruler. Drag to change the left margin after the first line of a paragraph. Drag to move both left margin markers together. If you create a new paragraph by pressing Enter at the end of an existing paragraph, the new paragraph retains the margins and tabs of the existing paragraph. 64 Chapter 9 Drag to change the left margin for the first line of a paragraph. Drag to change the right margin.
10 TrueSync Desktop: EarthTime view Chapter 10 EarthTime displays a map showing daylight and nighttime around the world, and shows the current time in eight different cities you select. You can use EarthTime to calculate the difference in time between two locations, and you can configure it to show both your home location and the local time as you travel. To open EarthTime, click the EarthTime icon in the Deskpad or choose View | EarthTime. The Deskpad icon shows the current time.
City clock for Scotts Valley. Double-click on the map to center it at that location. Icon indicating Local City, where you are currently located. Icon indicating Home City, where you live. Icon indicating that daylight saving time is in effect. Icons indicate location of other selected cities. Selecting cities To change one of the displayed cities: Click the panel containing the city you want to change. 1 Click the city panel and choose Select a Different City from the shortcut menu.
Changing the Local Time Change the Local Time when you travel to display all your events in the current local time. For more details, see “When you travel: changing time zones” on page 55. To change the Local Time when you change time zones: 1 Set one of the eight city panels to display the local city. 2 Click the panel containing the local city and click Set as Local Time from the shortcut menu. An icon appears, to indicate the Local Time city.
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11 TrueSync Desktop: Printing Chapter 11 Using the Printing options You can print from the Contacts, Calendar, or Memos views to a variety of formats, using either preprinted or customized forms. Preview your output before you print it to save time and materials. Calendar printing Select from a variety of formats for printing calendar activities, including TrueSync Desktop’s daily, weekly, monthly, and yearly views. You can also print to paper forms for several popular organizers.
Printing in the daily format Choose File | Print | Truesync Desktop Daily Format from the Daily view of the Calendar. Select the dates to print. Click to preview the printed pages. Choose the number of columns per page. Click to change margins. Choose the type of activity you want to appear in each column. If you pick the same activity for more than one column, text flows continuously from the bottom of one column to the top of the next. Choose the type of paper you are printing to.
Printing labels, address book pages, and envelopes You can also print Contact information using almost any label, address book page, or envelope size. Templates let you print in a variety of popular label, index card, and address book formats. You can modify these formats or create your own templates. To print labels, address book pages, or envelopes Choose File | Print, and select Labels, Address Book, or Envelopes. The Print Labels dialog box is shown in the example below.
Printing in the Memos view To print memos, choose File | Print from the Memos view, or click the Print button on the Memos Toolbar. The Print Memos dialog box appears. You can print a single memo, all of the memos filed in specific folders, selected memos, marked memos, or, after a search operation, memos listed in the Found window.
Glossary A accessor A software module that provides synchronization support for a specific TrueSync client. For example, when you add the Outlook accessor, you can synchronize your Outlook data with your other TrueSync clients. application An information manager program, such as Outlook and TrueSync Desktop, that runs on your PC. C client Any TrueSync-supported application, device, or service that you can add to your TrueSync configuration.
P PIM Personal Information Manager. Used in this guide to refer to an organizer program that runs on your PC. S An online information manager, such as Yahoo!™ and TrueSync.com. service SmartMap™ The technology used by TrueSync to map your client contact fields automatically for synchronization. You have the choice of minimum, typical, or maximum mapping levels; these determine how many fields will be synchronized.
TrueSync Log A display for viewing messages resulting from your synchronization session that display in the Log pane at the bottom of the TrueSync window (if you don’t see it, check View | Log). The messages provide details on the progress and results of your synchronization. TrueSync Plus The TrueSync interface used for setting up and starting synchronizations among client applications, devices, and services without opening TrueSync Desktop.
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Index A adding cards 59 icons to Toolbars 48 memos 63 tab stops 64 address book, printing 71 addresses 57 alarms 16, 55 alphabetical tabs 10 altering time zones 23 appointments, scheduling 54 arranging cards 11 B Back key 4 batteries 27 removing and installing 27 reset after changing 28 battery icon 27 bell icon, clipOn 24 buttons (Toolbar) changing 48 removing 48 C Calendar 51 Calls pane 52, 56 changing dates 53 changing time zones 55 Daily view 53 events 54 Events pane 52 printing 69, 70 synchronizing e
time zones 23 clocks, EarthTime 67 connecting clipOn to phone 2 with PC 8 Contacts 57 adding 12 adding cards 59 creating new files 59 editing 58 icons, clipOn 10 Log 58 printing cards 70 removing 14 synchronizing 42 tabs 10 templates 59 creating cardfiles 59 Contacts, clipOn 12 events 54 events, clipOn 16 memos 63 Memos on clipOn 22 To Do items and Calls 56 To Do items, clipOn 19 customizing Toolbars 48 TrueSync Desktop 48 D Daily view Calendar 53 clipOn 15 date display, clipOn 24 dates, changing 53 defaul
G getting started, clipOn setup 4 globe, EarthTime 65 Go to today shortcut 52 H hardware requirements 32 help 35 Home Clock 23, 67 Home key 3 house icon 10 I icons clipOn contacts 10 clipOn views 7 Toolbars 48 index cards, printing 71 Index View, memos 62 installation 32, 33 requirements 32 upgrading 33 installing batteries 27 international time zones 65 Internet Synchronization 46 K keys, clipOn 3 map, EarthTime 65 margins 63 meetings, scheduling 14, 51 Memos 61 creating memos 63 creating on clipOn 22
synchronizing when enabled 8 TrueSync Desktop 49 phone calls 9 phone numbers, last 10 dialed 9 phone, charging 29 placing a call 9 preferences client 44 clipOn 25 general 48 previewing printing 71 printing address books 71 calendar formats 69, 70 Contacts cards 70 envelopes 71 index cards 71 labels 71 memos 72 previewing 71 product care, screen 29 product requirements 32 profile, selecting 4 protecting 29 Q QuickLists 44 QuickLists, on clipOn 4, 16, 20 QuickNotes, clipOn 21 R Readme file 33 recently diale
keys 3 making a call 9 Memos 21 password 25 Preferences 25 product care 29 removing from phone 27 resetting 28 Setup Wizard 4 synchronizing 8 To Do items 18 turning off (Home key) 3 turning on 3 starting clipOn 3 TrueSync Desktop 34 starting times, events 55 starting TrueSync 37 start-up password, TrueSync Desktop 49 status bar clipOn 4 TrueSync Desktop 47 synchronization clipOn 8 Internet 46 options, changing 44 selecting data types 42 setting up 37 starting 40 stopping 40 TrueSync log 45 T tab stops (mem
V View key 3 viewing events, clipOn 15 multi-day events 52 special days 52 time zones 65 To Do items 18 views Calendar 53 Contacts 58 customizing 48 EarthTime 65 Memos 62 printing Calendar 70 setting default 49 TrueSync Desktop 47 W Web site addresses 11 Weekly view Calendar 53 clipOn 15 Wizard clipOn Setup 4 TrueSync Desktop Setup 34 TrueSync Setup 37 World clock 23 world map 65 Y Yearly view, Calendar 54 Z zones changing time 23 82 Index
Software License Agreement, Disclaimer, and Limitation of Liability IMPORTANT. READ CAREFULLY. As with any product, Starfish recommends backing up your data files before using this product, and then periodically as you continue to use it. For help backing up your data, please visit the Starfish Web site at: http://www.starfish.com/service/backup/ In this document TrueSync Plus, TrueSync Desktop, and TrueSync Component Install are together called "PC Software".
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