Specifications

Due to large numbers of UN staff employed in various locations, the timings in which
radio checks are conducted may be split into various categories of staff.
For example: 0700 Drivers (all agencies)
0745 SMT
0800 International staff (all agencies)
1600 National staff (all agencies)
The UN radio room conducting the security radio check should prepare a current list
of the staff expected or known to be present in their area at least 30 minutes prior to
the commencement of the radio check.
The following procedures are to be followed:
• The radio room will call each agency specific staff member individually by
order of callsigns. No more than two calls are made to each callsign if no
reply is received.
• At the end of the radio check, a general call is made for staff that was late
or not called and is invited to contact the radio room.
• Due to possible large numbers of UN staff members in the area, the radio
check should be quick. Every 5 minutes or as required in the circumstances,
the radio operator should consider pausing the radio check to allow use of
the channel/frequency for possible urgent messages to be transmitted.
• Staff who fail to answer the radio check will not be called individually by
other means (telephone, mobile phone or satellite phone) except if
specifically requested by UNDSS (Phase V areas may dictate this request).
• In some circumstances, another acceptable method of conducting the daily
staff security radio check is where staff members may call the radio room
by telephone at the completion of the scheduled radio check. This may be
due to a number of reasons; safety concerns with using a radio at home,
radio battery is dead or the radio has been lost or stolen.
• On completion of the staff security radio check, and dependant on country
specific procedures and requirements, a daily e-mail is to be sent to
individual agencies security officers, copying the country director,
indicating if contact has been made with their staff or if no contact was
achieved.
• At the end of each month, the radio operator (or radio room supervisor if
appointed), is to prepare a report reflecting the number of contacts made
with individual staff members for the month. On completion, the report is to
be sent to all agency security officers, ICT officers and copied to the
country directors.
• As the staff security radio check is compulsory during UN Security Phases
III, IV and V, staff who frequently fail to respond could face disciplinary
action.
Radio Operators Training Manual Version 27/11/2007 51