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PREFACE This user guide provide information for the use and operation of the iRISupply™ Cabinet System. This user guide is considered a permanent part of the iRISupply™ Cabinet System, and should remain with the iRISupply™ Cabinet System at all times. The iRISupply Cabinet System must be professionally installed by authorized personnel from Mobile Aspects. Changes or modifications not expressly approved by Mobile Aspects could void the user’s authority to operate the iRISupply Cabinet System.
Revision History Date 04/14/06 Version 1.0 Description Original Version Author K.
Table of Contents iRISupply User Log-In.................................. 6 1.1. Magnetic Stripe Card .. Error! Bookmark not defined. 1.1.1. Process Flow Diagram Error! Bookmark not defined. 1.1.2. Process Flow Description ............. Error! Bookmark not defined. 1.2. HID ....................................................... 6 1.2.1. Process Flow Diagram ........................ 7 1.2.2. Process Flow Description .................... 8 1.3. Proximity Card ...................................... 10 2.
# Title Description 13 Click on ‘Sort’ button. See Section 5.2 for additional information. On the Product Directory Screen click on the ‘Sort’ button. Proceed onto the Product Directory Sort Workflow. For additional information, please see section 5.2. 4.2. Sorting the Product Directory .................. 4.2.1. Product Directory Screen.................. 4.2.2. Workflow ....................................... 4.2.3. Workflow Description ....................... 4.3. Searching the Product Directory....
1. iRISupply User Log-In # Title Description 8 Select Product. When you have found your product, select it. • The screen will highlight the record you have selected. 9 Return to ‘Selecting a Product Workflow. See Section 5.1 for additional information. Once you have selected a patient, return to ‘Selecting A Product’ Workflow. For additional information, please see section 5.1. 10 Click on the ‘Close’ button. If you do not wish to search for a product, click on the ‘Close’ button.
# Title Description 4 Click on the ‘Enter’ button. When you have entered your keyword value, click on the ‘Enter’ button. This will tell the system to search the Product Directory records for your keyword. 1.1.1. Process Flow Diagram Mobile Aspects, Inc. 2.2.1 HID Log-In Method Workflow April 6, 2004 Start The HID Reader will display a red LED. Withdraw your HID ID card. 1 Patient List function activited? 2 No The Cabinet Access screen will be displayed.
1.1.2. Process Flow Description 4.3.3. Workflow Description # Title Description # Title Description 1 Withdraw your HID ID card. 1 2 The HID Reader will display a red LED. Product Directory Search Screen displayed. The Product Directory Search screen is displayed as shown in Section 5.3.1. The keyboard is defaulted to the standard setup found on computers.
4.3.2. Workflow # Title Description 7 The Cabinet Access screen will be displayed. When you have successfully selected a patient (if applicable), the Cabinet Access screen will be displayed. You will now have access to the cabinet compartments highlighted in green. 8 Remove an item from iRISupply. See Section 4 for additional detailed information pertaining to the Cabinet Access screen. Mobile Aspects, Inc. 5.3.
1.2. Proximity Card 4.3.1. Product Directory Search Screen Section 1: Header Information Product Directory Section 2: Keyboard Product Directory Search Screen Section Description Notes 1 Header Information 2 Keyboard This portion of the screen identifies the name of the screen as well as the user currently logged into the system. This section provides a graphical keyboard in which users can utilize to type in the keyword value they wish to search on.
4.3. Searching the Product Directory In addition to providing users with the ability to sort the Product Directory, users will also have the ability to search the Product Directory. The Product Directory Search function is based on a keyword. The user defined keyword will then be looked up in the four Product Directory fields: (1) product description; (2) catalog number; (3) quantity; and (4) location. NOTE The keyword search will also search on partial entries.
2.1.1. Patient List Screen # Title Description 12 Return to Previous Page. By selecting the ‘Cancel’ button, you will be taken back to the previous screen. 13 Resort or Search for Product. 14 Click on 'Search' button. See Section 5.3 for additional information. If you have not found the product you were searching for, you may either resort the data, or search for a particular product. • If you wish to resort the Product Directory, proceed to Step #3.
# Title Description 9 Select Product When you have found your product, select it. • The screen will highlight the record you have selected. 2.1.2. Workflow Mobile Aspects, Inc. 3.1.2 Selecting a Patient Workflow April 6, 2004 Start Log into iRISupplyTM. 1 Patient List screen displayed (Last Name Sort) 2 Yes Patient List sorted correctly? No 3 Scroll up and down Patient List. Select Patient. 10 11 Return to 'Selecting A Product' Workflow. See Section 5.1 for additional information.
2.1.3. Workflow Description # Title 1 Log into iRISupply™. 2 Patient List screen displayed (Last Name Sort) 3 Patient List sorted correctly? # Title Description 5 Click on the ‘Sort’ button. When you have selected both a sort parameter and a sort option, click on the ‘Sort’ button. 6 Product Directory screen displayed with resorted data. The Product Directory screen will be displayed with the Product Directory records resorted based on the user defined sort criteria.
# Title Description # Title Description 3 Select Sort Parameter from middle portion of the screen. To resort the data on the Product Directory screen, first identify the sort parameter you wish to sort on. A user may sort on Description, Quantity, Catalog Number, or Location. Touch the button corresponding to the field you wish to resort the data by. 4 Scroll up and down the Patient List screen. Select Patient.
# Title 6 Click on the 'Sort' button. See Section 3.2 for additional information. To resort the data on the Patient List screen, click on the ‘Sort’ button. Please see Section 3.2 for additional details. When you have selected a patient, proceed to Step 8. Click on the ‘Search’ button. See Section 3.3 for additional information. To search the Patient List, click on the ‘Search’ button. Proceed to Section 3.3 for additional details. When you have selected a patient, proceed to Step 8.
4.2.2. Workflow Mobile Aspects, Inc. # Title 8 Patient selected. Click the ‘OK’ button. Once you have selected a patient, the ‘Cancel’ button will change to an ‘OK’ button. Click on the ‘OK’ button. 9 Cabinet Access screen displayed. The iRISupply™ will now grant you access to the cabinets. The Cabinet Access screen will be displayed. 5.2.2 Sort through the Product Directory Workflow April 11, 2004 Description Start Product Directory Sort screen displayed.
2.2. Sorting the Patient List Users will be provided with the ability to sort the information provided on the Patient List screen by one of six pieces of patient information. These six patient information parameters include: (1) patient first name; (2) patient last name; (3) patient identification number; (4) procedure code; (5) procedure date; and (6) location . These parameters can either be sorted in ascending or descending order.
4.2. Sorting the Product Directory Users will be provided with the ability to sort the information provided on the Product Directory screen by one of the four pieces of product information, including: (1) product description; (2) catalog number; (3) quantity, and (4) location. These parameters can either be sorted in ascending or descending order. 2.2.1.
2.2.2. Workflow Mobile Aspects, Inc. # Title 7 Click on 'Search' button. See Section 5.3 for additional information. To search for a particular record on the Product Directory screen, click on the ‘Search’ button. Proceed to Section 5.3 for additional details. 8 Highlight selected product. Once you have selected a product, that record will automatically be highlighted. 3.2.2 Sort and Select a Patient Workflow April 6, 2004 Start Description Patient List Sort screen displayed.
# Title Description 4 Scroll up and down the Product Directory screen. Select a Product. If the list is sorted correctly, scroll up and down the Product Directory screen by using the scroll buttons located on the right hand side of the screen. When you have found the product you are looking for, select it. • The screen will highlight the record you have selected.
# Title Description 3 Select Sort Parameter from middle portion of the page. To resort the data on the Patient List screen, first identify the sort parameter you wish to sort on. A user may sort on First Name, Last Name, Patient ID, Procedure Code, Procedure Date and or Location. Touch the button corresponding to the field you wish to resort the data by. 4.1.3. Workflow Description # Title 1 Click on the Product Directory icon or button.
4.1.2. Workflow # Title Description 5 Click on the ‘Sort’ button. When you have selected both a sort parameter and a sort option, click on the ‘Sort’ button. 6 Patient List screen displayed with resorted data. The Patient List screen will be displayed with the patient records resorted based on the user defined sort criteria. 7 Scroll up and down to locate patient.
# Title Description 9 Select Patient When you have found your patient record, select it. • The screen will highlight the record you have selected. • Note that the selected patient name now appears in the header portion of the screen. 4.1.1.
4. Product Directory 4.1. Selecting a Product # Title Description 11 Click on the ‘Cancel’ button. If you do not wish to resort the data on the Patient List screen, touch the ‘Cancel’ button. 12 Return to Previous Page. By selecting the ‘Cancel’ button, you will be taken back to the previous screen. 13 Resort or Search for Patient. If you have not found the patient you were searching for, you may either resort the data, or search for a particular patient.
# Title Description 3.2.2. 14 Go to Search Workflow. See Section 3.3 for additional information. Click on the ‘Cancel’ button. This will take you back to the previous Patient List Screen. On the Patient List Screen click on the ‘Search’ button. Proceed onto the Patient List Search Workflow. See Section 3.3 for more detailed information. N/A 3.2.3.
3.2.1. 2.3.
2.3.1. Patient List Search Screen Section 1: Header Information Patient List User Name Section 2: Keyboard Patient List Search Screen Section Description Notes 1 Header Information 2 Keyboard This portion of the screen identifies the name of the screen as well as the user currently logged into the system. This section provides a graphical keyboard the users can utilize to type in the keyword they wish to search on. 3.2.
# Title Description 8 Add/Remove another item? After you have closed all of the applicable compartment door(s) you will have the ability to continue to add/remove item(s) from the iRISupply™ system. • If you wish to add/remove another item, proceed to Step #1. • If you have completed all of your transactions, proceed to Step #9. When you have completed your transactions, you must logout of iRISupply™. • iRISupply™ allows you to physically logout of the system by pressing the logout button.
2.3.3. Workflow Description # Title Description 1 Patient List Search screen displayed. The Patient List Search screen is displayed as shown in Section 3.3.1. The keyboard is defaulted to the standard setup found on computers. # Title Description 6 iRISupply™ perform iRISense™ checking. Upon closing of the compartment door(s), the iRISupply™ system will perform an inventory check utilizing iRISense™.
# Title Description # Title Description 3 Open compartment door(s). Open the applicable compartment door(s). 4 Click on the ‘Enter’ button. When you have entered your keyword value, click on the ‘Enter’ button. This will tell the system to search the patient records for your keyword. 5 Patient List screen displayed with search results. The results of the patient record search will be displayed on the Patient List screen.
# Title Description 6 Scroll up and down to locate patient. If the list is sorted correctly, scroll up and down the Patient List by using the scroll buttons located on the right hand side of the screen. 7 Patient Record found? Did you find the patient record you were looking for? If so, proceed to Step #8. If the record you were looking for was not found, proceed to Step #12. 8 Select Patient? When you have found your patient record, select it.
3.1.2. Workflow Mobile Aspects, Inc. # Title Description 10 Click on the ‘Close’ button. If you do not wish to search for a patient record, click on the ‘Close’ button. 11 Return to Previous Page. By selecting the ‘Close’ button, you will be taken back to the previous screen. 12 Resort or Search for Patient? You will have the option to sort or research the patient list records. • To sort or research within the original search results, simply proceed onto the search or sort workflow.
3. Removing and Adding an Item 3.1. Accessing the Cabinet Once the user has successfully logged into the system, and if required, selected a patient, the user will then be allowed access to iRISupply™. The user will be presented with the Cabinet Access screen. The Cabinet Access screen identifies the iRISupply™ compartments to which the user has security access privileges. The user can then access the ‘open’ compartments to add/remove the required inventory and supplies. 3.1.1.
