User guide

57
Features and Menus The Menus
Phone book: You can edit the sys-
tem telephone books in this menu
group.
Voicebox: If the system administra-
tor has configured a voicebox for
you, this menu will be available on
your system telephone. Use this
menu to listen to and to configure
your voice box.
Central settings: Here you can make
system settings. This is an optional
menu item, it is only available if your
system administrator has configured
the appropriate authorisation for
your user group.
“Calls” Menu
First select Call lists and then …
■ Missed calls: You see the call
numbers of the callers who last
tried to reach you. Which calls
are recorded in your call lists is
determined by the authorisation
of your user group. In the proc-
ess of configuring your user
group, the system administrator
will define whether or not inter-
nal calls, external calls, calls
when busy and calls from the
door are entered into your call
lists. If a caller is listed in the sys-
tem’s telephone book, the
caller’s name is displayed in-
stead of the call number. A call
when busy is marked with a
handset symbol. A door call
will – depending on the type of
door intercom – either will dis-
played with its call number or
name of the door bell. If he
called several times, his calls are
grouped together in a single en-
try. If a caller has suppressed dis-
play of the call number with
CLIR, the call will still appear in
the call list. In the case of several
calls with unknown call num-
bers, they are grouped together
in a single entry. Select an entry
and then one of the following
options.
– Dial: Call the caller back.
– Delete: The entry is deleted.
(An entry will be automatically
deleted after you called back the
caller.)
– Phone book: You add the
entry to a phone book (please
see Add Phone Numbers to Phone
Book from Lists or During a Call
starting on page 52).
– Info: This displays information
about the caller: telephone
number or name, time of the
last call and the number of calls.
– Delete all: You delete all en-
tries from the call list.
Note: If your internal phone
number (e. g. “30”) is installed on
several terminals, you can view and
edit the call list for extension 30 on