User guide

22 Inter-Tel
®
Audio and Web Conferencing User Guide
To use the conference form (Outlook 2002):
1. In Outlook, schedule an appointment or meeting request. A conferencing tab
appears with your appointment and scheduling tabs.
2. To include a conference call option with your appointment or meeting request, click
the Inter-Tel Conferencing tab to open the conference form.
3. Select This appointment includes a conference call. If you are prompted to log
in, type your username and password, and then click Login for conference options.
If your system administrator has enabled Port Reservations, enter a value for
Conference Size. If there are available ports at the time you want to create your
conference, the following options appear:
• Type (select conference type)
• List in the Published Area.
• Call Features you can select for this particular conference:
o Whether the Leader is required for the call to start.
o Whether participants are prompted to record their names before they join
the call (Announce Callers).
• Billing Info: Add Department and Project codes for cost accounting purposes.
4. Optional. Provide Password protection information.
5. Decide whether to display access codes in e-mail information.
6. After selecting the conferencing options you want, click one of the Access Codes
(Leader access code, Participant access code, or Both Leader and Participant
access codes).
7. Click Schedule Conference.
8. Click the Appointment and Scheduling tabs and enter appointment information as
you would for any other appointment or meeting request. The dial-in number and
access codes are available in the main message body of the Appointment tab. Also,
if you included an agenda, it is appended after the conference call information.
9. Do one of the following:
• For appointments, click the Save and Close button at the top of the window.
• For meeting requests, click Send.
NOTE
By default, Public is not selected and the conference is private. Select
the Public option to make the conference public.
NOTES
• When the conference has been scheduled, “Conference
Scheduled Successfully” appears in the Status area. In addition, a
Join Conference button appears at the top of the page.
• Reservationless and recurring conferences can be scheduled for
up to six months unless this value is changed by your IAWC
administrator.