User guide

10 Inter-Tel
®
Audio and Web Conferencing User Guide
2. Complete the Conference Details:
a. Select a Conference Type: Audio and Web, Audio-only, Web-only. All three
types appear only when Web conferencing is licensed.
b. Type a conference name.
c. Type the Start Date, Start Time, and Duration. (Select the time zone from the
list for the location of the meeting host. The default time zone is the location of
the IAWC server.)
o If this is a one-time conference: Indicate a start date, start time and
duration.
o If this is a recurring conference: Indicate a start date, start time and
duration. Also indicate how often this conference occurs.
o If this is a reservationless conference: Indicate a start date and time.
d. If the IAWC administrator has enabled Port Reservations, the Conference Size
box appears (for details see page 8). Type a value in this box to guarantee the
number of participants who can join your conference.
e. To list this conference in the Published Area, select List this conference in
the Published Area. For information on the Published Area, see “Published
Area Page” on page 4.
3. If required, select a billing code. The IAWC administrator defines department and/or
project billing codes. The administrator configures the code as required for
conferences or allow “None” as an option. Billing codes are required when they are
listed, if the list box is empty billing codes are not required. Billing codes also
provide another way to sort conferences when you generate Conference Details
reports.
4. (Optional) Select one of the following Call Features (not applicable to Web-only):
• Leader Required: A person, designated as the conference leader, is required
to enter a code before the conference can begin. If this option is selected, but
a leader is not designated, the person who created the conference must enter
the Leader access code. The default setting is disabled.
• Roll Call: Participants are required to say their names before joining the
conference when this option is selected. The name is recorded and
announced when they join the conference. The default setting is disabled.
5. (Optional) Add password protection to the conference. Type the desired text in the
Meeting Password box, and then retype the text in the Confirm box.
When using the Web browser to join, participants must enter the password before
they can connect to the conference. However, the password is not needed if
participants dial into a conference using their phone. The password is required to
access any documents and recordings in the Published Area associated with this
conference.
6. Select the E-mail Password box to include the password in the generated
conference e-mail invitation. Leave the boxed cleared if you want to send the
password later or provide it to participants by some other means.