User guide

Page 53

Administrator Procedures

Inter-Tel

Axxess

Administrator Guide — Issue 11.0, May 2008

Broadcasting Messages

Once you have initialized your mailbox, you can access it and the administrator’s menu as

indicted below.

To access the voice mail administrator’s mailbox and menu:

1. Dial the voice mail access number.

2. Say “Login” or press to identify yourself as a subscriber.

3. Say or enter the voice mail administrator’s mailbox number.

4. Enter the password and then press .

5. Say “Nine” or press to reach the voice mail administrator menu. (There is no

prompt for entering the .)

BROADCASTING MESSAGES

You have the ability to make a single recorded message and send it to all Standard and

Receive-Only mailboxes. (Extension IDs do not receive Broadcast Messages.)

To record a broadcast message:

1. Access the voice mail administrator’s mailbox and menu (see the instructions above).

2. Say “Broadcast Message” or press to send a broadcast message.

3. Record the message.

If you exceed the maximum allotted time for message length, a prompt will notify you

and allow you to re-record the message or send it.

If voice mail is full, a message will notify you that it cannot accept the message. Hang

up and try again later.

4. When you have completed the message, press for the following options:

• Say “Replay” or press to replay the message.

• Say “Append” or press to add to the message.

• Say “Erase” or press

to erase and re-record the message.

• Say “Accept” or press to accept the message.

NOTE: You must use the Accept option for the message to be sent. If you simply

hang up, the message will be canceled.