Specifications

Administering the phone system 63Final
5 Click Call.
6 When the phone rings, pick up the handset.
7 Listen to the instructions and wait for the tone.
8 Record the prompt into the telephone handset. You can read the prompt
text if you have already entered it.
9 Press the # key when you are finished.
10 Choose from the following options:
• To replay greeting press 1
• To save greeting press 2
• To re-record greeting press 3
• To exit without saving press *
11 To record additional menu prompts for another menu, press the
appropriate Record link adjacent to the menu of your choice.
12 Click Call, and repeat steps 7 through 10.
13 Replace the telephone handset.
14 Click Close window to close the Record Prompt window.
Record all greetings and menu prompts
To record all of the Auto Attendant menu prompts and time-of-day greetings
from a single page while using prompt text, follow these steps:
1 Select Auto Attendant in the left menu.
2 Select the auto attendant Name to select an auto attendant from the list.
3 Click Save and Record All at the bottom of the page.
4 Confirm that the extension displayed matches that of the telephone you
are recording from. Modify the extension if required.
5 Press the Record button beside the prompt or greeting that you want to
record.
6 When the phone rings, pick up the handset.
7 Listen to the audio instructions, “Please record your message after the
tone. When you are finished, press # for more options”.
8 When you hear the tone, record the prompt into the handset. Use the
prompt text on the Record Prompt page as a reference for what to say.
9 When you are finished, press the # key.