Specifications

Administering the phone system 13Final
• First Name: (optional) The new user's first name. This will be
displayed in the Internal Directory on the web and on the phones.
• Home Phone: (optional) The new user's home phone number. This
information is stored for your reference.
• Last Name: (mandatory) The new user’s last name. This will be
displayed in the Internal Directory on the web and on the phones.
• Mobile Phone: (optional) The new user's mobile phone number. This
information is stored for your reference.
• Email: (optional) The new user's email address. Users will receive
their extension and PIN by email if your business has been configured
with this option.
4 In the Phone Information section, enter information in the following
fields:
• Extension: (mandatory) The new user’s telephone extension. Select
an Extension for the new user from the Extension list. The Extension list
displays the next five available extensions for users and locations. You
can enter a different valid extension by selecting Other from the Extension
list and typing the extension of your choice in the text box.
You cannot modify the extension once the user has been added.
• Language for Phone: (mandatory) The language selected here will
be used for the user's phone display and any announcements or prompts
generated by the system. The languages listed here are the languages
supported by your service provider.
• Direct Dial Phone Number: (optional) Select a number from the list of
available phone numbers to dedicate one of your company phone
numbers to the new user.
• Outgoing Caller ID: (optional) This field defines what external parties
will see on their displays when this user calls them. Select Use Site
Number to use the default number defined by your Service Provider
(shown at the bottom of your Business Details page). Select Private to
restrict the presentation of the number to the external party. Select any
number from your list of company phone numbers to use that number for
the outgoing caller ID.
• Handsfree Answerback: (optional) Check this box to turn on the new
user to program one of their keys to turn on the Handsfree Answerback
feature for the user (without using one of their programmable memory
keys) (see Memory key configuration options for profiles on page
“Memory key configuration options for profiles” on page 20.).
• User Locked to Phone: (optional) Check the check box to lock the
user to the telephone. This prevents the user from logging out of the
phone. See Login/logout on page “Login/logout” on page 37..
This is
recommended for phones that do not have Login/logout capability.