4514-7706-01 User Manual Scanner Mode
Contents Contents 1 Introduction 1.1 Welcome ........................................................................................1-1 Trademark Acknowledgements ..................................................1-1 1.2 Precautions....................................................................................1-2 1.2.1 General precautions ...................................................................1-2 1.2.2 User Instructions..............................................................
Contents 3 ii Preparation 3.1 LAN Connection ........................................................................... 3-1 Connecting the LAN cable ......................................................... 3-1 3.2 Network Settings .......................................................................... 3-3 3.2.1 List of Network Settings ............................................................. 3-3 Copier domain name and registering with a DNS server ........... 3-5 3.2.
Contents 4 Performing a Scan to E-Mail Operation 4.1 Basic Transmission ......................................................................4-1 If the transmission could not be completed ................................4-3 4.2 Selecting a Recipient From the List on the One-Touch Screen ............................................................................................4-5 4.3 Selecting a Recipient by Searching for It by Name ...................4-6 4.
Contents 6 7 8 Performing a Scan to PC (FTP) Operation 6.1 Basic Transmission...................................................................... 6-1 6.2 Registering a Recipient................................................................ 6-3 6.3 Changing/Deleting Recipients..................................................... 6-6 6.4 Specifying the Scanning Options ............................................... 6-7 6.4.1 Quality/Reduction Screen ..........................................
Contents 8.5 Specifying the Scanning Options..............................................8-16 8.5.1 Quality&Reduction Screen .......................................................8-16 Quality tab ................................................................................8-16 Contrast tab ..............................................................................8-16 Reduction/Area tab...................................................................8-17 8.5.2 FAX Menu Screen ................
Contents 9 8.11 Requesting/Returning the Activity Report ............................... 8-47 Conditions for sending a result notification .............................. 8-47 Full mode compatibility ............................................................ 8-47 8.12 Printing the Header Information in the Received Document .................................................................................... 8-48 Performing a Scan to PC (SMTP) Operation 9.1 Basic Transmission.........................
Contents 11 Distribution of Fax Documents 11.1 Specifying the Setting ................................................................11-1 F codes.....................................................................................11-1 11.2 Forwarding a Received Fax to IP Scanner................................11-3 11.3 Forwarding to IP Scanner...........................................................11-4 11.4 Sending a Fax to a Recipient .....................................................
Contents Specifying the default communication mode ......................... 13-23 Specifying the default transmission mode ............................. 13-24 Specifying the default method for attaching the transmission source name .......................................................................... 13-25 Specifying the default transmission source name.................. 13-26 Specifying the default rotation transmission setting ............... 13-27 Specifying double-sided transmission settings .....
Contents 13.13.6 Specifying Settings Concerning the SMTP Reception Timeout (Mode 357) ...............................................................13-51 Setting during production........................................................13-51 Specifying the setting .............................................................13-51 13.13.7 Specifying Settings Concerning the POP3 Reception Timeout (Mode 358) ...............................................................13-52 Setting during production......
Contents 14.7 Checking the Settings For Each Function (Settings List) .... 14-15 Outputting the settings list...................................................... 14-15 14.8 Checking the Forwarding Settings (Forwarding List)........... 14-17 Outputting the forwarding list ................................................. 14-17 15 Troubleshooting 15.1 x When Certain Displays Appear ................................................. 15-1 15.1.1 Icons ...................................................
Introduction 1 Introduction 1.1 Welcome 1 This manual provides descriptions on the use of network application functions used with the Internet or on an intranet. For precautions concerning the use and safety of the main device, refer to the User Manual provided with the device. Store the User Manual and utilities disk in a safe place. Trademark Acknowledgements Windows®, Windows NT®, Microsoft® and its logo are registered trademarks of Microsoft Corporation in the United States and other countries.
1 Introduction 1.2 Precautions 1.2.1 General precautions 1. The reproduction of the content of this manual, either partially or in full, is prohibited without prior permission. 2. The content of this manual is subject to change without notice. 3. Unauthorized duplication or modification is strictly prohibited. 4. This manual was created with careful attention to content; however, if inaccuracies, errors or omissions are noticed, please contact your sales or service representative. 5.
Introduction 1.2.2 1 User Instructions For the U.S.A. Users FCC Part 15-Radio Frequency Devices This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
1 Introduction For European Users CE Marking (Declaration of Conformity) This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union. This device must be used with shielded interface cables. The use of non-shielded cables is likely to result in interference with radio communications and is prohibited under EU directives.
1 Introduction Precautions for using network applications G Internet faxes and Scan to E-mail transmissions are sent and received with the help of a mail server; they are not sent directly to the recipient or received directly from the sender. In addition, as soon as transmission with the server is finished correctly, the transmission is considered complete.
1 Introduction The following functions can be used with network applications.
1 Introduction 1.3 Check for Enclosed Accessories Check that all of the following are included. If anything is missing or damaged, contact your service representative. Network Scan Kit (SU-2) G CD-ROM containing electronic manuals This CD-ROM contains the Scanner Mode User Manual and the PageScope Light User Manual. Internet Fax & Network Scan Kit (SU-3) G CD-ROM containing electronic manuals This CD-ROM contains the Scanner Mode User Manual and the PageScope Light User Manual.
1 1-8 Introduction Scanner Mode
2 Overview 2 Overview Paper documents can easily be converted to electronic data and used, for example, with electronic filing. Scanned image data (scan data) can be sent to other computers through a network as either a TIFF file or a PDF file. The scanned image can be sent using any of the following methods. Choose the appropriate method according on the network environment and purpose. 2.
2 2.2 Overview Scan to Server (FTP) G Scan data can be uploaded as TIFF or PDF files to a specified directory on an FTP server. G A network environment that includes an FTP server is required. G An FTP server on the Internet can be accessed through a proxy server. G A maximum of five FTP server can be registered, and a maximum of five directories can be set up on each FTP server.
2 Overview G With the “URL Report” function, a notification of the URL where the scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.
2 2.3 Overview Scan to PC (FTP) G Scan data can be sent as TIFF or PDF files to client computers using FTP. G The FTP server application must be running on the client computers. G The forwarding destination on the client computer is the root folder specified with the FTP server application. This setting cannot be specified from the copier's control panel or from PageScope Light.
2 Overview 2.4 Scan to HDD G Scan data is saved on the copier's hard disk as TIFF or PDF files. The saved files can be retrieved with PageScope Light. G With the “URL Report” function, a notification of the URL where the scan data is saved can be sent by e-mail. (If the “URL Report” function is used, a mail server is required.
2 2.5 Overview Internet Faxing G As opposed to a normal fax, which transmits through telephone lines, Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail message as a TIFF-F file, then sent to the recipient's Internet fax terminal.
2 Overview 2.6 IP Address FAX (LAN-FAX) G Scan data is sent to a copier of the same type (Internet fax) through the Internet, without passing though a mail server. Internet fax terminal (Same type of unit as copier) Intranet 1 Program a one-touch key with the IP address or the host name of the recipient. 2 Use the one-touch key to specify the recipient, and then specify the settings for sending the data (IP address fax transmission). 3 The recipient receives the fax image (IP address fax reception).
2 2.7 Overview Scan to PC (SMTP) G Scan data can be sent as TIFF or PDF files to client computers using SMTP. G From the client computer, the enclosed IP Scanner application must be used to first specify the folder where data is saved. In addition, the IP Scanner application can be set to save the data in a folder that was created using the name of the one-touch key.
2 Overview 2.8 IP Scanner G Scan data is sent to a client computer, where it is saved in a folder that is created using the name of the scanner button. G After programming a button (Scan data destination and scan settings) from the client computer when scanning, a paper document can easily be saved as an electronic file with just the touch of a button in the copier’s touch panel.
2 2.9 Overview Document Forwording/Archive Distribution G Image data received from a fax machine on a common telephone line can be sent directly to a computer or attached to an e-mail message. In order to transmit the fax document by e-mail, a network environment that includes a mail server is required. G The fax document can be be received at your own computer.
2 Overview 2.10 Network Fax Transmission G To use Network Fax transmission, “Network FAX” is required, one of the attached utilities. Be sure to confirm the network environment, then perform the network setting and the setup of Network FAX. G A document created in an application, such as word-processing software, can be faxed by specifying the telephone (fax) number of the recipient, without first printing the document. In addition, the result of the fax transmission can be checked from the computer.
2 2.11 Overview Environments for Transmitting Scan Data The following types of environments are required in order to send scan data. ✎ Tip In order to use the scanning operations, the Network Interface Card (NC-4) and the Network Scan Kit (SU-2) or the Internet Fax & Network Scan Kit (SU-3) must be installed. All scanning operations can only be used in a TCP/IP network.
2 Overview In addition to the operations that can be performed when the Network Scan Kit is installed (refer to the above table), the following operations are available. Distribution of Fax Documents Network FAX - Only with the Di2010f*1, Di2510f, Di3010f or Di3510f Only with the Di2010f*1, Di2510f, Di3010f or Di3510f The recipient must be the same type of unit as the copier.
2 2-14 Overview Scanner Mode
3 Preparation 3 Preparation 3.1 LAN Connection This copier can transmit with the TCP/IP protocol on a LAN. Therefore, the LAN cable must be connected. Connect to the LAN by using a LAN cable (cable for Fast Ethernet 100BASE-TX). Connecting the LAN cable Insert one plug on the LAN cable into the connector (marked LAN) at the back of the machine, and then insert the other plug into the hub. ✎ Tip The connector is at the back of the machine.
3 Preparation LED indicators LED Color Green Red 3-2 Condition Meaning Lit The LAN is connected correctly. Off The copier has not been turned on. The LAN is not connected correctly. Flashing Data is being sent or received.
3 Preparation 3.2 Network Settings The available network operations are limited according to the connected LAN environment. Specify the network settings according to the environment and functions to be used. The network settings can be specified from the copier's control panel or from Administrator mode of PageScope Light. The procedure for specifying the network settings from the copier's control panel is described below.
3 Scan to Server(FTP) Scan to PC(FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents (fax reception) Network FAX Preparation 2 2 - 2 - 2 - 2 - Parameter Scan to E-mail Operation Equipment Name Equipment Name 2 SMTP Settings screen SMTP Server Address ● ▲*1 - - ▲*1 - ● - ● - Port Number ● ▲*1 - - ▲*1 - ● - ● - E-mail Address ● ▲*1 - - ▲*1 - ● - ● - POP3 Settings screen POP3 Server Address - -
3 Scan to E-mail Scan to Server(FTP) Scan to PC(FTP) Scan to PC (SMTP) Scan to HDD IP Scanner Internet Faxing IP Address Faxing Distribution of Fax Documents (fax reception) Network FAX Preparation 2 - - - - - 2 - - - Operation Parameter Devide Setting File Destination Memory Input File Destination Memory Input - ● - - - - - - - - Ping This function is used to check if the network connection (LAN connection) is correctly connected.
3 3.2.2 Preparation Specifying Network Settings ✎ Note Before specifying network settings, check with the network administrator for the necessary information. Displaying the Network Settings screen 1 Press the [Utility] key on the copier control panel. 2 Touch [Admin. Management]. 3 Use the keypad to type in the administrator access code, and then touch [Enter]. 4 Touch [Admin. 2].
3 Preparation 5 Touch [Network Set]. 6 Specify the necessary settings for the parameters in the screen that appeared. ❍ For details on specifying settings for the various parameters, refer to the following pages. 7 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the Basics screen. ✎ Note After changing the setting of a parameter marked with must be turned off, then on again.
3 Preparation Basic Settings screen The following parameters can be set from the Basic Settings screen. 3-8 Parameter Description DHCP Specify whether to automatically retrieve the IP address from the DHCP server or to specify a fixed IP address. IP Address Type in the IP address of this unit. *Type in the IP address only if the “DHCP” parameter is set to “IP Input”. Subnet Mask Type in the subnet mask of the connected network.
3 Preparation Parameter Description Network Board Set Specify the network board transmission speed (Auto/100 Mbps/10 Mbps) and duplex mode (Half Duplex/Full Duplex). *The “Network Board Speed” parameter is normally set to “Auto”. This automatically selects the transmission speed through auto negociation. The “Duplex” parameter is only available if the “Network Board Speed” parameter is set to “100M” or “10M”. 1 In the Network Settings screen, touch [Basic Settings].
3 Preparation Parameter Description Domain Name Type in the domain name for the DNS server. *Type in the server address only if the “DNS Setting” parameter is set to “Yes”. DNS Server Address Type in the IP address of the DNS server. A maximum of three DNS server addresses can be specified. *Type in the server address only if the “DNS Setting” parameter is set to “Yes”. 1 In the Network Settings screen, touch [DNS Settings].
3 Preparation SMTP Settings screen The following parameters can be set from the SMTP Settings screen. Parameter Description SMTP Server Address Type in the IP address or host name for the SMTP server. *Both the host name and the IP address can be typed in if the “DNS Setting” parameter is set to “Yes”.
3 Preparation POP3 Settings screen The following parameters can be set from the POP3 Settings screen. Parameter Description POP3 Server Address Type in the IP address or host name for the POP3 server. *Both the host name and the IP address can be typed in if the “DNS Setting” parameter is set to “Yes”. If “No” is selected, only the IP address can be typed in. If necessary, change the port number of the POP3 server.
3 Preparation Mail/Scan Setting (E-mail Mode) screen Specify the maximum size of data that can be transmitted, the maximum transmission resolution and the coding method that is given priority with Internet faxing and IP address fax transmissions. The transmission size specified here is the default transmission size when new one-touch keys are registered.
3 Preparation 1 In the Network Settings screen, touch [Mail/Scan Setting]. 2 Touch [E-mail Mode]. 3 Specify the necessary settings for the parameters in the page that appeared. 4 Touch [Enter]. Mail/Scan Setting (Scan Mode) screen Specify the file format and coding method that is given priority with Scan to E-mail, Scan to Server, Scan to PC (FTP), Scan to PC (SMTP) or Scan to HDD transmissions. The file format specified here is the default file format when new onetouch keys are registered.
3 Preparation Parameter Description Coding Method Select the coding method for scan data that is to be transmitted. MH/MMR 1 In the Network Settings screen, touch [Mail/Scan Setting]. 2 Touch [Scan Mode]. 3 Specify the necessary settings for the parameters in the page that appeared. 4 Touch [Enter].
3 Preparation Scanner Settings screen The following parameters can be set from the Scanner Settings screen. 3-16 Parameter Description Activity Report Select whether (“ON”) or not (“OFF”) to send a notification of the result for the reception of the Internet fax. (Full mode) For details, refer to “Specifies Settings Concerning Full Mode Functions With Internet Faxing (Mode 373)” on page 13-56. RX Doc.
3 Preparation Parameter Description Gateway TX Select whether (“Yes”) or not (“No”) to perform the direct fax transmission operation. If “YES” is selected on a machine installed with the multi port, the screen for selecting the transmission mode for a gateway transmission appears. Select the transmission mode to be used with direct fax transmissions. Subject Registration Specify subject text for Internet fax and Scan to E-mail transmissions. (A maximum of four can be registered.
3 Preparation Registering an FTP site 1 In the Network Settings screen, touch [File Destination Memory Input]. 2 Touch [Input], and then touch where an FTP site has not yet been registered. ❍ A maximum of five FTP servers can be registered, and a maximum of five directories can be set up on each FTP server.
3 Preparation 4 Type in the address of the FTP server, and then touch [Next]. 5 Select whether or not a proxy is used, and then touch [Next]. 6 Type in the port number of the FTP server, and then touch [Next].
3 Preparation 7 Select whether the FTP server is public or private (whether or not there is a server link), and then touch [Next]. ❍ If “Private Site” was selected, type in the user name and the password. 8 The “Directory Memory Input” screen appears. Touch [Input], and then touch where a directory has not yet been registered. 9 Type in the name of the directory, and then touch [Enter]. ✎ Tip By typing in “.” (period), the root directory can be specified.
3 Preparation 10 Check the name of the directory, and then touch [Enter]. 11 When specifying multiple directories (up to five), repeat steps 8 through 10. 12 Check the specified settings in the File Destination Memory Check screen, and then touch [Enter]. ✎ Note Enabling or disabling the Passive Mode is set from PageScope Light. Refer to page 3-56 of the PageScope Light User Manual.
3 Preparation Specifying a proxy The following parameters can be set from the FTP Configuration page. Parameter Description IP Address Type in the IP address or host name for the proxy server. *The host name can only be typed in if the “DNS Setting” parameter is set to “Yes”. Port Number Type in the port number of the proxy server.
3 Preparation Frame Type Setting 1 In the Network Settings screen, touch [Frame Type Set]. 2 Select the frame type according to the Netware environment that this copier is connected to, and then touch [Enter]. ❍ Select a type from “Auto”, “Ethernet-II”, “802.2”, “802.3” or “SNAP”. These settings are available when this copier is connected to a Netware server and is used for PC print functions. Ping Use this feature to check if the network is correctly connected.
3 Preparation 3 Check the displayed results, and then touch [Enter]. 4 Touch [Enter].
3 Preparation 3.2.3 Using PageScope Light PageScope Light is a utility for managing devices supported by the HTTP server integrated into the printer/scanner controller. Using a Web browser, PageScope Light can remotely control the printer/scanner controllers on the network. Indexes and one-touch keys can be registered and network settings can be specified from PageScope Light. Accessing PageScope Light ✎ Note In order to use PageScope Light, the IP address must be set in advance.
3 Preparation 2 Click the [Log-in] button to log into the Administrator mode. 3 To log out, click the [Log-out] button. ✎ Note For the administrator password, use the administrator access code for the copier. For details, contact the administrator for your copier. If no operation is performed for 10 minutes after logging into PageScope Light in Administrator mode, the user is automatically logged out.
3 Preparation Selecting the Display Language If necessary, the language in which PageScope Light pages are displayed can be changed. This setting only applies to PageScope Light pages. 1 Log into PageScope Light in Administrator mode. 2 Click [Preference] in the menu on the [System] tab. 3 Select the desired language for PageScope Light. 4 Click the [Apply] button. 3.2.4 Using the Domain Name Buttons If domain names (characters after @ at the end of the e-mail address, such as “@xyz.
3 Preparation 4 Touch [Domain Name]. 5 Touch the domain name button that you wish to program. 6 Type the characters that you wish to register (64 characters or less), and then touch [Enter]. 7 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the Basics screen. ❍ 3-28 To program more buttons, repeat steps 5 and 6.
3 Preparation Using the domain name buttons ✎ Tip From all screens that contain the [Domain Name] button, a domain name can be entered using the same procedure. 1 Type in the e-mail address, and then touch [Domain Name]. 2 Touch the button programmed with the desired domain name. ❍ 3.2.5 To return to the text input screen, touch [Alpha]. Installing the Utilities The procedure for installing IP Scanner is described below.
3 Preparation Utilities disk The utilities disk contains the IP Scanner and Network FAX applications. In order to install each utility, the amount of hard disk space shown below must be available. G IP Scanner: About 5 MB G Network FAX: About 22 MB Installing IP Scanner (Windows Me, 98/95, XP, 2000 and NT4.0) 1 Start up Windows, and then insert the utilities disk (CD-ROM) into the CD-ROM drive. The DiALTA Installer starts up, and the DiALTA Installer dialog box appears.
3 Preparation 3 Check the contents of the dialog box, and then click the [Next] button. 4 Check the contents of the dialog box, and then click the [Yes] button. ✎ Note If you do not agree with the license agreement, IP Scanner cannot be installed. Check the provisions of the agreement, and then click the [Yes] button.
3 Preparation 5 Check which folder IP Scanner will be installed into, and then click the [Next] button. ❍ ❍ To change the folder where IP Scanner will be installed, click the [Browse...] button, and then select the desired folder. While specifying settings in the installer dialog boxes, if you choose the wrong setting or want to change a setting, click the [Back] button to return to the previous dialog box and specify the settings as desired.
3 Preparation 7 Click the [Finish] button. A message may appear, informing you that the computer should be restarted. Restart the computer to complete the installation. 8 In the DiALTA Installer dialog box, click the [Close] button.
3 Preparation 9 Restart the computer. ❍ 3-34 Click the [Yes] button to restart the computer.
3 Preparation Uninstalling (Windows Me, 98/95 and NT4.0) ✎ Note Quit Image Receiver before uninstalling IP Scanner. 1 In Windows, click the [Start] button, point to [Settings], and then click [Control Panel] to display the Control Panel window. 2 Double-click the [Add or Remove Programs] icon. 3 Select “IP Scanner”, and then click the [Add/Remove...] button. 4 Click the [Yes] button. 5 Restart the computer.
3 Preparation Uninstalling (Windows XP and 2000) ✎ Note Quit Image Receiver before uninstalling IP Scanner. 1 In Windows, click the [Start] button, point to [Settings], and then click [Control Panel] to display the Control Panel window. 2 Double-click the [Add/Remove Programs] icon (the [Add or Remove Programs] icon in Windows XP). 3 Select “IP Scanner”, and then click the [Change/Remove] button. 4 Click the [Yes] button. 5 Restart the computer.
Performing a Scan to E-Mail Operation 4 4 Performing a Scan to E-Mail Operation 4.1 Basic Transmission 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Touch [10-Key Dialing]. Specify the recipient in any of the following ways. ❍ ❍ ❍ ❍ Scanner Mode For a copier, touch [Addr. Input]. Select a recipient from the list on the OneTouch screen. → Refer to page 4-5. Select a recipient by searching for it by name. → Refer to page 4-6.
4 Performing a Scan to E-Mail Operation 4 Touch [Com. Mode]. 5 Touch [PC], then [E-mail], and then touch [Enter]. 6 Type in the e-mail address of the recipient.
4 Performing a Scan to E-Mail Operation 7 To change the file format or coding method, touch [Scan Mode], and then specify the desired settings. 8 Specify the image quality, density and zoom ratio according to the document to be scanned. ❍ Refer to “Specifying the Scanning Options” on page 4-18. 9 Press the [Start] key. The transmission begins.
4 Performing a Scan to E-Mail Operation For details, refer to “Specifying Report Output Settings” on page 13-41. 1 2 P.1 The Following document has not been transmitted. Try to retransmit. 2003 APR 23 (WED) 11:32 CHICAGO ACCOUNT NAME :SALES DESTINATION :NEW YORK ADDRESS :123451234@xyz.
Performing a Scan to E-Mail Operation 4.2 4 Selecting a Recipient From the List on the OneTouch Screen ✎ Note The recipient must have been registered as a one-touch key in advance. 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Touch [One-Touch]. 4 Select an index, and then select a recipient from the one-touch key list that appears.
4 4.3 Performing a Scan to E-Mail Operation Selecting a Recipient by Searching for It by Name ✎ Note The recipient must have been registered as a one-touch key in advance. 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Touch [Search]. 4 Touch [Search], type in the search name for the recipient, and then touch [Enter]. ✎ Tip A recipient can also be selected by touching its one-touch key.
Performing a Scan to E-Mail Operation 4 5 Select the desired recipient, and then press the [Start] key.
4 4.4 Performing a Scan to E-Mail Operation Typing In the Number of the One-Touch Key for the Recipient A number is specified for each one-touch key, as shown below. Instead of selecting a one-touch key, the number (between 000 an 539) of the onetouch key can be entered in order to specify the recipient. ~ Index 1 Index 36 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Press the [#] key.
4 Performing a Scan to E-Mail Operation 4.5 Registering a Recipient Registering a recipient in the copier in advance is useful for using a scanning operation. Recipients can be registered from either the copier's control panel or from PageScope Light. In addition, registered one-touch keys can be searched through more easily if the indexes are used to classify the one-touch keys. There are 36 indexes, and up to 15 one-touch keys can be registered in each index.
4 Performing a Scan to E-Mail Operation 3 Touch [Fax Input]. ❍ For a copier, touch [Email Input]. 4 Touch [Index]. 5 Touch a key where an index has not yet been registered.
Performing a Scan to E-Mail Operation 4 6 Type in the name of the index. 7 Touch [Enter].
4 Performing a Scan to E-Mail Operation Registering one-touch keys If a recipient is registered with a one-touch key, the recipient’s information can be retrieved with just the touch of a button in the copier’s touch panel. Registering recipients where data is frequently sent is convenient since it no longer requires the recipient information to be entered each time data is sent. Up to 540 one-touch keys can be registered.
Performing a Scan to E-Mail Operation 4 4 Touch [One-Touch]. 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next].
4 Performing a Scan to E-Mail Operation 7 Touch [PC], then [E-mail], and then touch [Next]. 8 Type in the e-mail address of the recipient, and then touch [Next]. ❍ 4-14 To change the file format or coding method, touch [Scan Mode], and then specify the desired settings.
4 Performing a Scan to E-Mail Operation 9 Check the information to be registered, and then touch [Enter]. 4.6 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [Fax Input]. ❍ For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter].
4 4.7 Performing a Scan to E-Mail Operation Copying a One-Touch Key 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [Fax Input]. ❍ For a copier, touch [Emai Input]. 4 Touch [One-Touch].
Performing a Scan to E-Mail Operation 4 5 Select an index, and then touch a key where a recipient has already been registered. 6 Touch [One-Touch], and then touch [One-Touch Copy]. 7 Touch the one-touch key where nothing has been registered yet and where you wish to copy the information to. 8 Check that the one-touch key is copied. If so, touch [Enter]. 9 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the Basics screen.
4 Performing a Scan to E-Mail Operation 4.8 Specifying the Scanning Options 4.8.1 Quality & Reduction Screen Quality tab Select the scanning resolution.
Performing a Scan to E-Mail Operation 4 Reduction/Area tab Scan Area: Scanner Mode Select the scanning size.
4 4.8.2 Performing a Scan to E-Mail Operation FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab Subject: → Refer to “Scanner Settings screen” on page 3-16. Select the subject of the e-mail message. If a subject is not specified, the e-mail message is sent with the default subject. Default subject: [Image File] Onetouch_key_name, Device_name, Automatic_numbering ✎ Tip Touch [Cancel] to cancel the setting.
Performing a Scan to E-Mail Operation Reply: 4 Specify the reply e-mail address. (Select from the list of one-touch keys.) If a reply e-mail address is not specified, the e-mail message is sent with the e-mail address of this unit. For details on specifying the e-mail address of this unit, refer to “SMTP Settings screen” on page 3-11. ✎ Tip Touch [Cancel] to cancel the setting. File Name: Scanner Mode Specify the name of the attached file.
4 Performing a Scan to E-Mail Operation ✎ Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name. Settings for the “TSI”, “TX Report”, “2in1”, “2-Sided TX”, “Priority TX”, “Timer Set”, and “TX Marker” functions can also be specified. For details, refer to “FAX Menu Screen” on page 8-19. 4.
Performing a Scan to Server (FTP) Operation 5 Performing a Scan to Server (FTP) Operation 5.1 Basic Transmission 5 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Select an index, and then select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways. ❍ ❍ Scanner Mode Select a recipient by searching for it by name. → Refer to page 4-6.
5 Performing a Scan to Server (FTP) Operation 4 Touch [Quality&Reduction], and then adjust the image quality, density and zoom ratio according to the document to be scanned. ❍ Refer to “Specifying the Scanning Options” on page 5-8. 5 Press the [Start] key. The transmission begins. If the document is placed on the original glass: G When scanning multiple document pages, continue scanning by placing each consecutive page on the original glass, then pressing the [Start] key.
Performing a Scan to Server (FTP) Operation 5.2 5 Registering a Recipient ✎ Note The FTP site must have been registered in advance. Refer to “Registering an FTP site” on page 3-18. 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [Email Input]. 4 Touch [One-Touch].
5 Performing a Scan to Server (FTP) Operation 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 7 Touch [PC], then [FTP Server], and then touch [Next].
Performing a Scan to Server (FTP) Operation 5 8 Touch the button for the FTP site where you wish to send the data, and then touch [Next]. 9 Touch the button for the directory where you wish to send the data, and then touch [Next]. 10 Check the information to be registered.
5 Performing a Scan to Server (FTP) Operation 11 Touch [Mode1], and then specify the file format and coding method. In addition, specify whether a URL Report will be sent. If the “URL Report” parameter was set to “ON”, type in the e-mail address where the notification will be sent. 12 Touch [Enter].
5 Performing a Scan to Server (FTP) Operation 5.3 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter]. ❍ Scanner Mode To delete the one-touch key, touch [Delete].
5 Performing a Scan to Server (FTP) Operation 5.4 Specifying the Scanning Options 5.4.1 Quality & Reduction Screen Quality tab Select the scanning resolution.
Performing a Scan to Server (FTP) Operation 5 Reduction/Area tab Scan Area: Scanner Mode Select the scanning size. Select “AutoDetect.” or specify a size.
5 5.4.2 Performing a Scan to Server (FTP) Operation FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on ✎ Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name.
5 Performing a Scan to Server (FTP) Operation 5.5 URL Report With this function, a notification of the URL where the scan data is saved can be sent by e-mail. The file is not attached to the e-mail message. However, the location where the scan data is saved can easily be accessed when the receiver of the URL Report e-mail message clicks the URL in the text of the e-mail message. ✎ Note The URL Report e-mail message is sent according to the Scan to Email settings.
5 5-12 Performing a Scan to Server (FTP) Operation Scanner Mode
Performing a Scan to PC (FTP) Operation 6 Performing a Scan to PC (FTP) Operation 6.1 Basic Transmission 6 ✎ Note The FTP server application must be running on the client computers. With the Scan to PC (FTP client) operation, the following settings are used and data is sent by FTP. If necessary, specify the following settings from the FTP server application on the computer at the receiving end. Login: anonymous Password: E-mail address of this machine 1 Position the document(s) to be scanned.
6 Performing a Scan to PC (FTP) Operation 4 Touch [Quality/Reduction], and then adjust the image quality, density and zoom ratio according to the document to be scanned. ❍ Refer to “Specifying the Scanning Options” on page 6-7. 5 Press the [Start] key. The transmission begins. If the document is placed on the original glass: 6-2 G When scanning multiple document pages, continue scanning by placing each consecutive page on the original glass, then pressing the [Start] key.
Performing a Scan to PC (FTP) Operation 6.2 6 Registering a Recipient 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [Email Input]. 4 Touch [One-Touch].
6 Performing a Scan to PC (FTP) Operation 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 7 Touch [PC], then [FTP Client], and then touch [Next].
Performing a Scan to PC (FTP) Operation 6 8 Type in the IP address of the computer that the data will be sent to, and then touch [Next]. ❍ To change the port number, touch [Port], and then specify the desired setting. ❍ To change the file format or coding method, touch [Scan Mode], and then specify the desired settings. 9 Check the information to be registered, and then touch [Enter].
6 6.3 Performing a Scan to PC (FTP) Operation Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter]. ❍ 6-6 To delete the one-touch key, touch [Delete].
Performing a Scan to PC (FTP) Operation 6.4 Specifying the Scanning Options 6.4.1 Quality/Reduction Screen 6 Quality tab Select the scanning resolution.
6 Performing a Scan to PC (FTP) Operation Reduction/Area tab Scan Area: 6-8 Select the scanning size. Select “AutoDetect.” or specify a size.
Performing a Scan to PC (FTP) Operation 6.4.2 6 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on ✎ Tip Touch [Cancel] to cancel the setting. An extension (.tif or .pdf) is automatically added to file name.
6 6-10 Performing a Scan to PC (FTP) Operation Scanner Mode
7 Performing a Scan to HDD Operation 7 Performing a Scan to HDD Operation 7.1 Basic Transmission 1 Position the document(s) to be scanned. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Select an index, and then select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways. ❍ ❍ Select a recipient by searching for it by name. → Refer to page 4-6. Type in the number of the one-touch key for the desired recipient. → Refer to page 4-8.
7 Performing a Scan to HDD Operation G After all pages of the document to be sent are scanned, touch [Scan End], and then press the [Start] key. The transmission begins. ✎ Tip If the “URL Report” parameter was set to “ON”, a notification of the URL where the image data is saved will be sent by e-mail. Select the setting for the “URL Report” parameter when registering the recipient. (Refer to page 7-2.) 7.
Performing a Scan to HDD Operation 7 1 Start up PageScope Light. ❍ Refer to “Using PageScope Light” on page 3-25. 2 Click [Mail Box] in the menu on the [File] tab. 3 Click the [Create] button. 4 Type in the name of the mail box and the password, and then click the [Create] button. After using PageScope Light to create the mail box, register the recipient. 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ Scanner Mode For a copier, touch [Email Input].
7 Performing a Scan to HDD Operation 4 Touch [One-Touch]. 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next].
Performing a Scan to HDD Operation 7 7 Touch [HDD], and then touch [Next]. 8 Select the user box where you wish to send the data, and then touch [Next]. 9 Touch [Mode1], and then specify the file format and coding method. ❍ Scanner Mode In addition, specify whether a URL Report will be sent. If the “URL Report” parameter was set to “ON”, type in the email address where the notification will be sent.
7 Performing a Scan to HDD Operation 10 Check the information to be registered, and then touch [Enter]. 7.3 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [E-mail Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter].
Performing a Scan to HDD Operation 7.4 Specifying the Scanning Options 7.4.1 [Quality&Reduction Screen] 7 Quality tab Select the scanning resolution.
7 Performing a Scan to HDD Operation Reduction/Area tab Scan Area: 7-8 Select the scanning size.
Performing a Scan to HDD Operation 7.4.2 7 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time). Extension ✎ Tip To cancel the setting, touch [Cancel]. The extension (.tif or .pdf) is automatically added to the file name.
7 7.4.3 Performing a Scan to HDD Operation Specifying the File Storage Life The length of time that files are saved on the hard disk can be specified. 1 Start up PageScope Light. ❍ Refer to “Using PageScope Light” on page 3-25. 2 Log into PageScope Light in Administrator mode. 3 Click [File Storage Life] in the menu on the [File] tab. 4 Specify the length of time that files are saved on the hard disk, and then click the [Apply] button.
Performing a Scan to HDD Operation 7.5 7 Retrieving Scan Data Using PageScope Light Scan data saved on the copier's hard disk can be retrieved using PageScope Light. 1 Start up PageScope Light. ❍ Refer to “Using PageScope Light” on page 3-25. 2 Click [Mail Box] in the menu on the [File] tab. 3 From the HDD Directories list, click the mail box containing the file that you wish to retrieve. 4 Type in the password for the mail box, and then click the [Apply] button.
7 Performing a Scan to HDD Operation 5 Click the name of the file to download the file to the computer. (The dialog box for downloading files appears.
Performing a Scan to HDD Operation 7.6 7 URL Report With this function, a notification of the URL where the scan data is saved can be sent by e-mail. The file is not attached to the e-mail message. However, the location where the scan data is saved can easily be accessed when the receiver of the URL Report e-mail message clicks the URL in the text of the e-mail message. ✎ Note The URL Report e-mail message is sent according to the Scan to Email settings.
7 7-14 Performing a Scan to HDD Operation Scanner Mode
Performing an Internet Fax/IP Address FAX Operation 8 8 Performing an Internet Fax/IP Address FAX Operation 8.1 Basic Transmission 1 Position the document(s) to be faxed. 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 Touch [10-Key Dialing]. Specify the recipient in any of the following ways. ❍ ❍ ❍ ❍ ❍ For a copier, touch [Addr. Input]. Select a recipient from the list on the One-Touch screen. → Refer to page 4-5. Select a recipient by searching for it by name.
8 Performing an Internet Fax/IP Address FAX Operation 4 Touch [Com. Mode]. 5 Touch [InternetFAX], then [E-mail], and then touch [Enter]. 6 Type in the e-mail address of the recipient.
Performing an Internet Fax/IP Address FAX Operation 8 7 To change the transmission size (maximum), transmission resolution (maximum) or coding method, touch [E-mail Mode], and then specify the desired settings. 8 Specify the image quality, density and zoom ratio according to the document to be scanned. ❍ Refer to “Specifying the Scanning Options” on page 8-16. 9 Press the [Start] key. The transmission begins.
8 8.2 Performing an Internet Fax/IP Address FAX Operation Selecting a Fax Program ✎ Note The recipient and transmission settings must have been registered as a fax program in advance. Refer to “Registering as a Fax Program” on page 8-11. The data can be transmitted to multiple recipients if they are all registered in the fax program, or the data can be transmitted at a specific time if the transmission time is specified. 1 Position the document(s) to be faxed. 2 Press the [Fax/Scan] key.
Performing an Internet Fax/IP Address FAX Operation 8.3 Registering a Recipient 8.3.1 Registering as a One-Touch Key 8 For an Internet fax 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [Email Input]. 4 Select an index, and then touch a key where nothing has been registered yet.
8 Performing an Internet Fax/IP Address FAX Operation 5 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 6 If the one-touch key will be used with Internet fax transmissions, touch [InternetFAX], then [E-mail], and then touch [Next]. 7 If the one-touch key will be used with Internet fax transmissions, type in the email address of the recipient, and then touch [Next].
Performing an Internet Fax/IP Address FAX Operation ❍ To change the file format or coding method, touch [E-mail Mode], and then specify the desired settings. ❍ To change the port number, touch [Port], and then specify the desired setting. 8 8 Check the information to be registered, and then touch [Enter].
8 Performing an Internet Fax/IP Address FAX Operation For an IP address fax 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [Email Input]. 4 Select an index, and then touch a key where nothing has been registered yet.
Performing an Internet Fax/IP Address FAX Operation 8 5 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 6 If the one-touch key will be used with IP address fax transmissions, touch [InternetFAX], then [IP-TX], and then touch [Next]. 7 Type in the IP address, and then touch [Next]. ❍ Scanner Mode To specify the recipient by its host name, touch [Host Name]. In order to specify the recipient by its host name, the DNS setting must first be specified.
8 Performing an Internet Fax/IP Address FAX Operation ❍ To change the file format or coding method, touch [E-mail Mode], and then specify the desired settings. ❍ To change the port number, touch [Port], and then specify the desired setting. 8 Check the information to be registered, and then touch [Enter].
8 Performing an Internet Fax/IP Address FAX Operation 8.3.2 Registering as a Fax Program Settings that can be registered G The following transmission functions and settings can be registered together with the recipient information.
8 Performing an Internet Fax/IP Address FAX Operation 3 Touch [FAX Input]. ❍ For a copier, touch [Email Input]. 4 Touch [Fax Program]. ❍ For a copier, touch [Mail Program]. 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the fax program key, and then touch [Next]. 7 Type in the search name (or abbreviation) for the recipient, and then touch [Next].
Performing an Internet Fax/IP Address FAX Operation 8 8 Select [TX] for the mode, and then touch [Next]. ✎ Note If [Batch] or [Polling RX] is selected, the recipient of the Internet fax cannot be specified. 9 Specify the recipient, and then touch [Next]. ❍ ❍ ❍ To select a recipient from the list of one-touch keys, touch [OneTouch], touch the onetouch key for the recipient, and then touch [Enter].
8 Performing an Internet Fax/IP Address FAX Operation 10 Touch [Transmission Setting], select the functions to be registered, and then touch [Enter]. For details on each function, refer to page 8-16. ❍ ❍ ❍ Quality tab: The image quality, zoom ratio, density and scanning area can be specified.
8 Performing an Internet Fax/IP Address FAX Operation 8.4 Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [E-mail Input]. 4 Touch [One-Touch] or [Fax Program]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter].
8 Performing an Internet Fax/IP Address FAX Operation 8.5 Specifying the Scanning Options 8.5.1 Quality&Reduction Screen Quality tab Select the scanning resolution.
Performing an Internet Fax/IP Address FAX Operation 8 Reduction/Area tab Reduction: Specify the scanning zoom ratio. Auto Size: Sends the document automatically at the size of the recipient’s paper. No Reduction: Cuts the document to the size of the recipient's paper and sends it at its original size.
8 Performing an Internet Fax/IP Address FAX Operation Scan Area: 8-18 Select the scanning size. Select “AutoDetect.” or specify a size.
Performing an Internet Fax/IP Address FAX Operation 8.5.2 8 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Functions that can be specified from the FAX Menu screen [TSI]: If transmission source information is set to be added, information such as the source name, transmission date, document number and page number is printed at the edge of the received document. A maximum of eight transmission source names can be registered.
8 8-20 Performing an Internet Fax/IP Address FAX Operation [TX Report]: The transmission results can be printed out as a report. This function can be set to one of the following: “Default”, “Output On” and “Output Off” or “If TX Fail”. The TX Report setting is reset after each transmission. Refer to “Specifying Report Output Settings” on page 13-41 [2in1]: Scans of two document pages can be sent as a single page.
8 Performing an Internet Fax/IP Address FAX Operation [TX Marker]: A stamp can be applied to the document to indicate that it was scanned. In order to use TX Marker, the optional TX Marker is required. When you set TX Marker, use an automatic document feeder. If the stamp is weak, replace it. Refer to “The stamp is weak.” in “Troubleshooting” of the Basic Operations volume of this User Manual. [Subject]: Previously registered text can be inserted as a subject when e-mail messages are sent.
8 Performing an Internet Fax/IP Address FAX Operation Specifying FAX Menu settings 1 Press the [Fax/Mail] key. ❍ For a copier, press the [Scan] key. 2 Touch [FAX Menu]. ❍ For a copier, touch [Menu]. 3 Specify settings for the various transmission parameters. For details on specifying a setting for each transmission parameter, refer to the appropriate page indicated below.
Performing an Internet Fax/IP Address FAX Operation 8 Specifying the transmission source name 1 Touch [Set 1], and then touch [TSI]. 2 Select the transmission source name, and then touch [Enter]. ❍ To cancel the setting, touch [Cancel]. ✎ Note The date and the name of the transmission source must be specified in advance. For details on specifying the date, refer to “Specifying the Date and Time” on page 13-12.
8 Performing an Internet Fax/IP Address FAX Operation Specifying whether the destination name is inserted ➜ Touch [Set 1], and then touch [Dest. Insert]. [Dest. Insert] is highlighted. ✎ Note The destination name can be inserted only if the transmission source information is added. The destination name must have been registered as a one-touch key in advance. Refer to “Registering as a One-Touch Key” on page 8-5.
Performing an Internet Fax/IP Address FAX Operation 8 2 Select how to output the report, and then touch [Enter]. ❍ ❍ ❍ ❍ To output the transmission report in method that has been previously specified, touch [Default]. Refer to “Specifying Report Output Settings” on page 13-41. To output a transmission result report with every transmission, touch [On]. To output a transmission result report only if the transmission failed, touch [If TX Fail].
8 Performing an Internet Fax/IP Address FAX Operation Specifying double-sided transmission settings 1 Touch [Set 1], and then touch [2-Sided TX]. ✎ Note A double-sided document is received (printed) by the recipient as a single-sided document. 2 Select the desired setting for the binding margin (left or top). According to the position of the binding margin, touch [Standard Book] or [Top Margin]. ❍ ❍ To specify that the binding margin is automatically determined by the scanning direction, touch [Auto].
8 Performing an Internet Fax/IP Address FAX Operation ✎ Tip Select the appropriate setting according to the following descriptions. When a portrait document is loaded When a landscape document is loaded sideways When a landscape document is loaded When a portrait document is loaded sideways Specifying the rotation transmission setting ➜ Touch [Set 1], and then touch [Rotation TX]. [Rotation TX] is highlighted.
8 Performing an Internet Fax/IP Address FAX Operation Specifying the timer transmission setting 1 Touch [Set 2], and then touch [Timer Set]. ✎ Tip Up to 64 documents can be specified. ✎ Note The timer transmission setting is reset after the transmission is sent. Timer transmission and priority transmission cannot be specified at the same time. 2 Type in the time that you wish to send the transmission, and then touch [Enter]. Touch [Hour] or [Minute], and then use the keypad to type in the numbers.
Performing an Internet Fax/IP Address FAX Operation 8 Specifying TX Marker (optional) 1 Touch [Set 2], and then touch [TX Marker]. ✎ Note [TX Marker] appears only if the optional TX Marker is used. 2 Specify the desired stamp setting, and then touch [Enter]. ❍ Touch [Bottom], [Top&Bottom] or [OFF] to select the desired setting. Specifying the Subject setting 1 Touch [Net.], and then touch [SubjectSet.].
8 Performing an Internet Fax/IP Address FAX Operation 2 Select the desired subject, and then touch [Enter]. ❍ To cancel the setting, touch [Cancel]. ✎ Note A subject must have been registered in advance. Refer to “Specifying Network Settings” on page 3-6. Specifying the Reply setting 1 Touch [Net.], and then touch [Set Reply Email Addr]. 2 Select the one-touch key of the recipient to be specified as the reply address, and then touch [Enter]. ❍ To cancel the setting, touch [Cancel].
Performing an Internet Fax/IP Address FAX Operation 8 Specifying the file name setting 1 Touch [Net.], and then touch [SetFileName]. 2 Type in the file name to be given to the image data, and then touch [Enter]. ❍ To cancel the setting, touch [Cancel]. ✎ Tip An extension (.tif or .pdf) is automatically added to file name.
8 8.6 Performing an Internet Fax/IP Address FAX Operation Transmitting to Multiple Recipients (Broadcast Transmission) G The same document can be sent to multiple recipients at one time. G A maximum of 300 recipients can be specified for the same transmission. However, if recipients are specified using 10-key Dialing screen, only a maximum of 12 can be specified. Specifying using the one-touch keys For details, refer to “Selecting a Recipient From the List on the One-Touch Screen” on page 4-5.
Performing an Internet Fax/IP Address FAX Operation 8 Specifying using a fax program 1 Position the document(s). 2 Press the [Fax/Scan] key. ❍ For a copier, press the [Scan] key. 3 From the list of one-touch keys, select the fax program. 4 Press the [Start] key. ✎ Tip You can specify whether or not a screen asking for confirmation of the settings is displayed before a broadcast transmission. → Refer to page 13-47.
8 Performing an Internet Fax/IP Address FAX Operation Checking the results of the broadcast transmission Whether or not the data is transmitted to all recipients can be viewed in a report. Refer to “Specifying Report Output Settings” on page 13-41. P.1 SERIAL BROADCAST REPORT 1 2 2003 APR 23 (WED) 11:32 CHICAGO ACCOUNT NAME TOTAL DST. PAGES :SALES :8stations :5sheets FIN. :7station DESTINATION No. #000 AA #003 DD 3 RESULT OK OK DESTINATION 12345678 T.B.S. :1station No.
8 Performing an Internet Fax/IP Address FAX Operation 8.7 Transmitting Using a Combination of One-Touch Keys and Manual Input (Chain Dialing) G Multiple one-touch keys can be combined to specify recipients. This is called “chain dialing”. G Chain dialing by combining one-touch keys and manually entering the numbers is possible. G When transmitting with chain dialing, a maximum of 192 characters can be specified. (Up to 64 characters can be displayed in the message display of the copier’s screen.
8 Performing an Internet Fax/IP Address FAX Operation 5 If [One-Touch] is touched, appears. For details, refer to “Selecting a Recipient From the List on the OneTouch Screen” on page 4-5. ❍ ❍ ❍ To check the information, touch [10-key Dialing], and then move the cursor over . Touch [DetailDest.] to display the address registered in the one-touch key. Move the cursor using [←] and [→].
Performing an Internet Fax/IP Address FAX Operation 8.8 8 Inserting Text Into a Transmission Document G By first setting this function, text (any or a fixed string of characters) is inserted in front of the image data for the Internet fax document before the fax is sent. Use this function for example when sending Internet faxes to computers. FROM: NEWYORK Image data has been attached to the e-mail.
8 Performing an Internet Fax/IP Address FAX Operation 7 Touch [TX Doc. Text Insert]. 8 Select the text to be inserted, and then touch [Enter]. 8-38 Fixed Text: Select this setting to insert into the transmission document the fixed text previously specified with the device. Custom Text: Select this setting to insert into the transmission document the text registered with PageScope Light. OFF: Select this setting to insert no text into the transmission document.
Performing an Internet Fax/IP Address FAX Operation 8 Registering text 1 Start up PageScope Light. ❍ Refer to “Using PageScope Light” on page 3-25. 2 Log into PageScope Light in Administrator mode. 3 Click [Subject/Text] in the sub-menu that appeared after clicking [Mail/ Internet FAX] in the menu on the [Network] tab. 4 Type the text into the text box, and then click the [Apply] button.
8 8.9 Performing an Internet Fax/IP Address FAX Operation Checking Transmission Results G Transmission result information, such as whether the document is queued for transmission, being transmitted, finished being transmitted or whether the document is received, is recorded in the copier. The transmission status can be viewed from the copier's touch panel or from PageScope Light. The procedure for viewing the transmission results from the copier's control panel is described below.
8 Performing an Internet Fax/IP Address FAX Operation Documents being received or queued to be printed 200 Received documents 96 Doc.: Indicates documents saved in this unit. • Bulletin Board: Indicates documents registered as bulletins. Documents saved as bulletins can be printed or deleted. This parameter is available only when sending faxes on a common telephone line. • Confidential: Indicates the documents saved in Confidential box. Documents saved in mailboxes can be printed or deleted.
8 Performing an Internet Fax/IP Address FAX Operation Checking the operating functions 1 Touch [Job List]. 2 Touch this button to view the list of jobs that are still being performed. ✎ Tip The statuses of up to four jobs can be displayed in one screen. If the desired function is not displayed, touch [↓] and [↑] to scroll through the list. 3 To check the details of a job, touch the job that you wish to check. ❍ Check the details of the job, and then touch [Enter]. 4 Touch [Enter].
8 Performing an Internet Fax/IP Address FAX Operation Checking Transmission Results 1 Touch [Job List]. 2 Touch [Com.]. 3 Touch [↓] and [↑] to search for the desired document, and then check the transmission results. ❍ ❍ ❍ If [Interim] appears, touch [Interim] during transmission to output a transmission progress report. If [Delete] appears, touch [Delete] while a job is queued to delete the queued job.
8 Performing an Internet Fax/IP Address FAX Operation 4 Touch [Enter]. The previous screen is displayed. Checking Reception Results 1 Touch [Job List]. 2 Touch [Com.]. 3 Touch [RX Doc.]. 4 Touch [↓] and [↑] to search for the desired document, and then check the reception results. 5 Touch [Enter]. The previous screen is displayed.
8 Performing an Internet Fax/IP Address FAX Operation 8.10 Receiving Documents (POP3 Reception) Receiving Internet faxes G The network settings must be specified. → Refer to page 3-3. If the “Auto-RX Check” parameter is set to “Check OFF”, an Internet fax cannot be received. The factory settings is “Check OFF”. Therefore, in order to automatically receive Internet faxes, specify a time interval for the “Auto-RX Check” parameter. G The received documents can be printed or saved in a box.
8 Performing an Internet Fax/IP Address FAX Operation Receiving an IP address fax 8-46 G The network settings must be specified. If the IP address of the machine has not been entered, it cannot receive an IP address fax. → Refer to page 3-3. G If an IP address fax is sent, it is automatically received and printed.
8 Performing an Internet Fax/IP Address FAX Operation 8.11 Requesting/Returning the Activity Report G This unit can be set to request from the recipient a reception result for Internet faxes. In addition, if there was a request from the sender or if the fax was not received correctly, an e-mail message (MDN or DSN) can be returned to inform the recipient of the reception result for the e-mail message.
8 8.12 Performing an Internet Fax/IP Address FAX Operation Printing the Header Information in the Received Document G The e-mail message header information can be added to the first page of the received document. This is useful for viewing the sender information. Received: from xyz.com (192.168.2.100 [192.168.2.100]) by beverly.xyz.com.with SMTP (Microsoft Exchange Internet Mail Service Version 5.5.2232.9) id xxxxxxxx; Wed, 23 Apr 2003 11:32:30 +0900 message-id: 5500001042.001.
Performing a Scan to PC (SMTP) Operation 9 9.1 9 Performing a Scan to PC (SMTP) Operation G If there is a DHCP server on the network, this function may not perform correctly since IP addresses are automatically distributed to each computer. In this case, set a fixed IP address with the DHCP server or use IP Scanner (refer to page 10-1). G First, install IP Scanner onto the computer, and then start it up. → Refer to page 10-21. Refer to “Installing the Utilities” on page 3-29.
9 Performing a Scan to PC (SMTP) Operation 3 Select an index, and then select a recipient from the list of one-touch keys. Specify the recipient in any of the following ways. ❍ ❍ Select a recipient by searching for it by name. → Refer to page 4-6. Type in the three-digit number of the one-touch key. → Refer to page 4-8. 4 Specify the image quality, density and zoom ratio according to the document to be scanned. ❍ Refer to “Specifying the Scanning Options” on page 9-6. 5 Press the [Start] key.
Performing a Scan to PC (SMTP) Operation 9.2 9 Registering a Recipient 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [Emai Input]. 4 Touch [One-Touch].
9 Performing a Scan to PC (SMTP) Operation 5 Select an index, and then touch a key where nothing has been registered yet. 6 Type in the recipient name that will appear on the onetouch key, and then touch [Next]. 7 Touch [PC], then [Scanner], and then touch [Next].
Performing a Scan to PC (SMTP) Operation 9 8 Type in the IP address of the recipient, and then touch [Next]. ❍ ❍ ❍ To specify the recipient by its host name, touch [Host Name]. In order to specify the recipient by its host name, the DNS setting must first be specified. Refer to “DNS Settings screen” on page 3-9. To change the file format or coding method, touch [Scan Mode], and then specify the desired settings. To change the port number, touch [Port], and then specify the desired setting.
9 9.3 Performing a Scan to PC (SMTP) Operation Changing/Deleting Recipients 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [FAX Input]. ❍ For a copier, touch [E-mai Input]. 4 Touch [One-Touch]. 5 Select an index, and then touch the one-touch key that you wish to delete or whose information you wish to change. 6 To change the one-touch key information, change the information as desired, and then touch [Enter]. ❍ To delete the one-touch key, touch [Delete]. 9.
Performing a Scan to PC (SMTP) Operation 9 Contrast tab Touch [Lighter], [Normal] or [Darker] to select the desired scanning contrast. ✎ Note If “600dpi Text” or “600dpi Photo+Text” was selected on the Quality tab, the contrast can only be set to one of three levels: “Lighter”, “Normal” and “Darker”. (The two “Lighter” settings and the two “Darker” settings are each the same contrast level.
9 Performing a Scan to PC (SMTP) Operation Scan Area: 9-8 Select the scanning size.
Performing a Scan to PC (SMTP) Operation 9.4.2 9 FAX Menu Screen G With a copier, the settings are specified from the Menu screen. Network tab File Name: Specify the name of the attached file. If a file name is not specified, the default file name is used. Default file name: Device_name Automatic_numbering_(date_and_time).Extensi on ✎ Tip To cancel the setting, touch [Cancel]. An extension (.tif or .pdf) is automatically added to file name.
9 9-10 Performing a Scan to PC (SMTP) Operation Scanner Mode
Using IP Scanner 10 10 Using IP Scanner ✎ Note In order for a computer to be used as a recipient, the TCP/IP setting must first be specified. 10.1 IP Scanner G First, install IP Scanner onto the computer. Refer to “Installing the Utilities” on page 3-29. G The transmitted image is received by the Image Receiver, and saved by IP Scanner as an image file in the “My Images” folder.
10 Using IP Scanner Using a dial-up router G When using IP Scanner, be sure that the IP address of the main device is correctly specified. If an incorrect IP address is specified in an environment where a dialup router is used, the dial-up router may unnecessarily be dialed up. In addition, depending on the network environment of the computer, the dial-up router may be unnecessarily dialed up, regardless of whether the correct IP address was specified.
10 Using IP Scanner 10.2 IP Scanner Window and Dialog Boxes Main window 1 2 3 4 5 11 8 9 10 6 7 Num Item Name ber Description 1 [Close] button Quits IP Scanner. 2 [Scanner Settings] button Displays the Scanner Settings dialog box. Refer to “Scanner Settings dialog box” on page 10-8. 3 [Check RX now] button Checks if scan data has arrived. 4 [Large Icons] button Allows the display of the icons to be [Small Icons] button changed.
10 Using IP Scanner Num Item Name ber 10-4 Description 6 [Scanner Key Registration] button Programs a button on the copier for specifying the computer where scan data is sent. Click this button to display the Scanner Settings dialog box. If the Same as Previous check box is selected, the button can be programmed with the same settings as when it was previously programmed. 7 [Delete Scanner key] button The programmed scanner button on the copier is erased.
10 Using IP Scanner Main window (menu bar) 1 2 3 4 5 6 Num Menu ber 1 2 7 8 Description File • View file Allows the selected image file to be viewed. • New Folder Creates a new folder in the folder that is displayed. • Delete Deletes the selected file or folder. • Rename Allows the name of the selected file or folder to be changed. • Exit Quits IP Scanner. Edit Allows the selected image file to be viewed. • Cut Selects, moves, copies, etc. the file or folder.
10 Using IP Scanner Num Menu ber 4 Go To • Saving folder 5 6 10-6 Description Displays the folder where the data was saved. Scanner • Scanner Settings Displays the Scanner Settings dialog box. Refer to “Scanner Settings dialog box” on page 10-8. • Scanner Key Registration Programs a scanner button on the copier. • Scanner Key Delete Erases the scanner button registered in the main unit. • Reg. same as previous Programs the button with the same settings as when it was previously programmed.
10 Using IP Scanner Num Menu ber 7 Description Settings Connection Setting Specifies the IP address of the device. • Image Folder Setting Changes the folder where the image is saved. ✎ Note A network drive cannot be specified. 8 Scanner Mode • Viewer settings Changes the viewer that is opened from IP Scanner. • Sort settings Displays the Sort Setting dialog box. Refer to “Sort Settings dialog box” on page 10-11. • Divided settings Displays the Divided Setting dialog box.
10 Using IP Scanner Scanner Settings dialog box 1 2 3 4 5 6 7 8 9 10 11 12 Num Item Name ber 10-8 Description 1 “Scanner Key Name” box Type in the name of the scanner button that will appear on the copier. If the Save folder as a key check box in the main window was selected, a folder with the same name as the button is created on the computer. 2 “Scan Area” box From the drop-down menu, select the size of the scanning area: “Auto”, “A4P”, “A4L”, “A3P”, “A5P”, “A5L”, “B4P”, “B5P”, “B5L”, “FLS.
10 Using IP Scanner Num Item Name ber Description 3 “Quality” box From the drop-down menu, select the scanning resolution: “Text 200dpi (Fine)”, “Text 400dpi (Super Fine)”, “Text 600dpi”, “Photo 200dpi (GSR)”, “Photo 400dpi (SGSR)”, “Photo 600dpi”, “Text+Photo 200dpi”, “Text+Photo 400dpi” or “Text+Photo 600dpi”. 4 “Contrast” slider Specify the scanning contrast.
10 Using IP Scanner Num Item Name ber 10-10 Description 10 [Default] button Reverts all parameters to their default settings. 11 [Save and Close] button Saves the current settings and closes the Scanner Settings dialog box. 12 [Scanner Key Registration] button Programs a button on the copier for specifying the location where the data is filed.
10 Using IP Scanner Sort Settings dialog box 1 2 3 4 5 6 7 Num Item Name ber 1 Scanner Mode “Folder by key name” check box Description If this check box is selected, a folder with the same name as the button is automatically created when the scanner button is programmed. This check box is connected to the Save folder as a key check box in the main window.
10 Using IP Scanner Num Item Name ber 10-12 Description 2 “Create new folder by Date” check box If this check box is selected, a folder is created with a name that is the same as the date that the image was sent from the copier and the data is saved in that folder. The format of the date can be specified. Example: For December 24, 2003 • “yyyy.mm.dd”: Ex. 2003.12.24 • “yyyy.mm”: Ex. 2003.12 • “yyyy.mm.dd-dd”: Ex. 2003.12.
10 Using IP Scanner Num Item Name ber Description 6 “Fax information” list Click the [Up] button and the [Down] button to select the fax information that will be used to classify the data. From the selected items, the items at the top of the list will be given priority when the data is classified.
10 Using IP Scanner Divided Settings dialog box 1 2 3 4 5 Num Item Name ber 1 10-14 “Divide doc to save” check box Description If this check box is selected, the scanned document is separated and saved as individual files. This enables you to scan in a single operation a document that will be saved as separate files.
10 Using IP Scanner Num Item Name ber 2 “Divide by short separator” setting Description If this setting is selected and documents of different lengths are scanned, those documents are identified as interleaves separating the document that are saved as separate files. This setting is available only if the Divide doc to save check box is selected. ✎ Note Load the documents so that the left sides of the pages (leading edges) are aligned.
10 Using IP Scanner Num Item Name ber 4 “Divide by width” setting Description If this setting is selected and documents of different widths are scanned, the documents of the same width are saved together as separate files. This setting is available only if the Divide doc to save check box is selected. ✎ Note Load the documents so that the top edges of the pages (edges toward the rear of the machine) are aligned.
10 Using IP Scanner Notify Settings dialog box 1 2 3 5 4 7 6 Num Item Name ber Description 1 “Folder” and “Browse” box Select the folder where image data will be saved. 2 “Notify List” Displays information on the notification destination specified for the folder selected in the list. A faint icon beside a folder indicates that the notification destination is set for the containing folder.
10 Using IP Scanner Num Item Name ber 10-18 Description 3 [Add] button Adds a notification destination. Type in the IP address of the computer that will receive the notification, and then click the [OK] button. If a port number is specified, select the “Specify Port” check box, and then specify the port number. Specify the SMTP port number used by Image Receiver on the computer to receive the notification. Normally, “25”.
10 Using IP Scanner Num Item Name ber 7 Scanner Mode [Test] button Description Sends a test notification to the selected notification destination. The following dialog box appears on the computer specified as the notification destination. Image Receiver must be started up on the computer specified as the notification destination. In addition, a test notification cannot be sent to a notification destination (faint icon) specified as a containing folder.
10 Using IP Scanner ViewWindow 1 2 Num Description ber 1 Click an image to view the file. 2 Appears when the file contains multiple pages. Click and to change the page. ✎ Note JBIG-encoded TIFF files cannot be displayed. Images created with a device other than this copier (for example, with a computer) may not be displayed.
Using IP Scanner 10.3 10 Basic Transmission Programming the scanner button (from the computer) 1 On the computer, start up IP Scanner. ❍ “Start” → “Programs” → “IP Scanner” → “IP Scanner” 2 Type in the IP address of the main device, and then click the [OK] button. ❍ If the IP address of the main unit has been set, this operation is not required.
10 Using IP Scanner The main window appears. 3 Check that Image Receiver has started up. ❍ ❍ Normally, Image Receiver starts up automatically when Windows starts up. If Image Receiver has not started up, start it up as described below. “Start” → “Programs” → “IP Scanner” → “Image Receiver” 4 In the main window, click the [Scanner Key Registration] button.
Using IP Scanner 10 5 In the “Scanner Key Name” box on the Scanner Settings dialog box, type in the name. 6 Specify the settings for “Scan Area”, “Quality”, and “Contrast”, and then click the [Scanner Key Registration] button. 7 Click the [OK] button. The scanner button on the copier is programmed.
10 Using IP Scanner Scanning documents (from the copier) 1 Position the document(s) to be scanned. 2 Press the [Extra Scan] key. 3 Touch the scanner button for the destination of the scan. 4 Press the [Start] key. ✎ Note Only one scanner button can be programmed from a single computer (same IP address). A maximum of six scanner buttons on a copier can be programmed. If the maximum number of scanner buttons is reached, they can be deleted from the touch panel.
Using IP Scanner 10 Viewing the scanned image (from the computer) ➜ In the main window, select the image file that you wish to view, and then double-click it. The software corresponding to the TIFF or PDF file format starts up. ✎ Tip The transmitted image is received by the Image Receiver, and saved by IP Scanner as an image file in the “My Images” folder.
10 10-26 Using IP Scanner Scanner Mode
11 Distribution of Fax Documents 11 Distribution of Fax Documents 11.1 Specifying the Setting The following information must be registered and settings must be specified in order to distribute documents received as faxes. Parameter Page Reference To manage documents • F-Code • RX Doc. Settings • Forwarding Destination Refer to “Specifying the procedure for received documents (“Doc. Manage.” function)” on page 13-33. To register the eRefer to “Registering a Recipient” on page 4-9.
11 Distribution of Fax Documents ✎ Tip Forwarding destinations are prioritized in the following order: “Dial-in”, “Caller-ID”, “F-Code”, “Reception Port” or “Public Document”. By specifying a one-touch key as a forwarding destination, the received fax will be forwarded as TIFF or PDF image data. F codes are used in various other ways, such as a mailbox or a bulletin board. When specifying F codes, we recommend using control number, for example, to classify the data by function.
11 Distribution of Fax Documents 11.2 Forwarding a Received Fax to IP Scanner G Image data received from a fax machine on a common telephone line can be converted to a TIFF or PDF image file, then forwarded to the IP Scanner on the computer. G In order to transfer a received fax document to IP Scanner, the following settings must be specified. Item Page Reference To manage documents • F-Code • RX Doc. Settings • Forwarding Destination Refer to “Specifying the procedure for received documents (“Doc.
11 Distribution of Fax Documents G If it is difficult to identify the recipient from a folder name created with only the recipient information, for example, if the recipient information (transmission source information) contains only a telephone number, a more easily identifiable name can be added in front of the recipient information. To change the folder name, use the [Rename] command in Windows. Example: “Sales $ 123456789” Name used to identify the recipient “$” must be entered.
Distribution of Fax Documents 11.4 11 Sending a Fax to a Recipient If F codes are used to distribute received faxes, the sender must add an F code that specifies the user when sending the fax. G Inform the sender of the F code (SUB) (maximum 20 characters) and F code password (SID/PWD) (maximum 20 characters). For details on specifying the F code from the receiver's fax machine, refer to the instruction manual for the sender's fax machine.
11 Distribution of Fax Documents 11-6 Scanner Mode
12 Network Fax Transmission 12 Network Fax Transmission ✎ Note The “Gate Way TX” parameter on the Network Settings screen must be set to “Yes”. → Refer to “Scanner Settings screen” on page 3-16. Network FAX must first be installed onto the computer. For details on installing Network FAX, refer to the Network FAX User’s Manual. 12.1 12.2 Network FAX Utility G For details on the initial setup and operation of Network FAX, refer to the Network FAX User’s Manual.
12 Network Fax Transmission 12-2 Scanner Mode
13 Specifying Management Settings 13 Specifying Management Settings 13.1 Specifying the Initial Screen The first screen that is displayed before the copier is operated is called the standby screen. The standby screen can be set to the copy screen, the fax screen, the scan screen or any screen, according to the operation that is being performed. Copy Screen: The copy screen is recommended if the unit is mainly being used as a copier.
13 Specifying Management Settings Scanner Screen: The scan screen is recommended if the unit is mainly being used as a scanner. Auto Mode Screen: The screen that is used is displayed, regardless of whether the unit is being used for faxing or copying. Precautions 13-2 G The factory setting is the Copy screen. G Before changing the default screen, perform the auto panel reset operation. (Refer to “Changing Default Settings” in the Advanced Operations volume of the copier’s User Manual.
Specifying Management Settings 13 Specifying the setting 1 Press the [Utility] key. 2 Touch [User Set]. 3 Touch [User’s Choice]. 4 Touch [6/6], and then touch [Priority Screen]. 5 Touch [Default Device Priority].
13 Specifying Management Settings 6 Select the screen that you wish to have priority, and then touch [Enter]. 7 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen). 13.
Specifying Management Settings 13 Search: The Search screen is displayed when the [Fax/ Scan] key is pressed. • For a copier, press the [Scan] key. 10-Key Dialing: The 10-Key Dialing screen, which allows the recipient to be entered, is displayed when the [Fax/Scan] key is pressed. • For a copier, press the [Scan] key.
13 Specifying Management Settings Index: The screen containing the list of indexes is displayed when the [Fax/Scan] key is pressed. • For a copier, press the [Scan] key. Precautions G The factory setting is “One-touch”. G Before changing the default fax screen, perform the auto panel reset operation. (Refer to “Changing Default Settings” of the copier’s User Manual.
Specifying Management Settings 13 3 Touch [User’s Choice]. 4 Touch [6/6], and then touch [Priority Screen]. 5 Touch [Priority FAX Screen].
13 Specifying Management Settings 6 Select the screen that you wish to have priority, and then touch [Enter]. 7 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings 13.3 Viewing Counters (“Meter Count” Function) A list of counters can be displayed, showing the total number of copies printed since the copier was installed. “Meter Count” Function • Total: This counter shows the total number of copies and printouts made since the copier was installed. • Copier Total: This counter shows the total number of copies made. • Copier Size: This counter shows the total number of copies made on the specified paper size.
13 Specifying Management Settings Viewing counters 1 Press the [Utility] key. 2 Touch [Meter Count]. 3 Check the counters, and then touch [Exit]. ✎ Note There are two Meter Count screens. To view the other screen, touch [Next]. To return to the previous screen, touch [Back]. 4 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
Specifying Management Settings 13.4 13 Displaying the Administrator Management screen The procedure for displaying the Administrator Management screen, which contains various operations that can be performed or functions whose settings are specified by the administrator, is described below. Displaying the Administrator Management screen 1 Press the [Utility] key. 2 Touch [Admin. Management]. 3 Type in the administrator access code (maximum 8 digits), and then touch [Enter].
13 Specifying Management Settings 5 After performing the operation or specifying the setting for the function, continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen). 13.5 Specifying the Date and Time Before using the copier, be sure to specify the date and time. This is required in order to send e-mail messages at a specified time or to record the correct time in reports. Setting the date and time 1 Touch [Admin.
Specifying Management Settings 13 4 Type in the date and time, and then touch [Enter]. ✎ Tip To specify the settings: Touch [Year], [Month], [Day], [Hour] or [Min.]. Specify the time in the 24-hour format. To change the date or time, touch the button for the value that you wish to change ([Year], [Month], [Day], [Hour] or [Min.]), and then correct the value. To change the entered value: Press the [C] (clear) key, and then type in the new value.
13 Specifying Management Settings 3 Touch [TimeZone]. 4 Touch [L] and [M] to select the desired time zone, and then touch [Enter]. 5 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings Setting the Daylight Saving Time 1 Touch [Date/Time Set]. 2 Touch [D.S.T.]. 3 Select [Auto] or [OFF] for Daylight Saving Time and then touch [Enter]. 4 Touch [Enter] repeatedly until the screen returns to the stand-by screen (initial screen).
13 13.6 Specifying Management Settings Specifying the Language of the Reports and the Transmission Source Name The language used for the TSI source name and for the reports can be specified. Specifying the setting 1 Touch [Admin. 1], and then touch [Initial Settings]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Language (Com.)]. 3 Select the desired language, and then touch [Enter].
Specifying Management Settings 13.7 13 Programming the Transmission Source Name The procedure for specifying the name of the user (transmission source name) is described below. The transmission source name is used to notify the recipient of the name of this transmission source. Precautions G A maximum of eight transmission source names can be registered.
13 Specifying Management Settings 4 Type in the transmission source name, and then touch [Enter]. 5 Check the information to be registered, and then touch [Enter]. ✎ Tip To correct the registered name, touch the button for the desired number, and then re-register the name. 6 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
Specifying Management Settings 13.8 13 Specifying Network Settings for Accounts By registering accounts, the number of prints can be restricted for each account or, if access codes are specified, unauthorized use of the copier can be restricted. By managing the accounts, the transmission of anonymous e-mail can be prevented. The procedure for specifying network settings for accounts is described below.
13 Specifying Management Settings Specifying the setting 1 Touch [Admin. 1], and then touch [Account Reg]. 2 Touch the button of the account whose settings you wish to specify. 3 Touch [Network Settings]. 4 In the screen that appeared, the following settings can be specified. These settings are specified to prevent anonymous email from being sent. ❍ ❍ ❍ From e-mail address: Type in the e-mail address for the account. POP3 User name: Type in the POP3 user name for the account.
13 Specifying Management Settings 13.9 Specifying Transmission Settings The procedure for specifying transmission settings, which are set by the administrator, is described below. 13.9.1 Transmission Settings Priority Quality: Specify the default resolution setting that is selected when an operation is finished. During the production of this unit, the “Standard” setting was selected. Priority Contrast: Specify the default contrast setting that is selected when an operation is finished.
13 Specifying Management Settings 13.9.2 Specifying Transmission Settings 1 Touch [Admin. 1], and then touch [TX Settings]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Specify settings for the various transmission parameters. Specify the default resolution 1 Touch [Quality/Mode]. 2 Touch [Priority Quality]. 3 Select the resolution that you wish to specify as the default, and then touch [Enter].
Specifying Management Settings 13 Specify the default contrast 1 Touch [Quality/Mode]. 2 Touch [Priority Contrast]. 3 Select the contrast that you wish to specify as the default, and then touch [Enter]. Specifying the default communication mode 1 Touch [Quality/Mode]. 2 Touch [Communication Mode]. 3 Select the communication mode that you wish to specify as the default, and then touch [Enter].
13 Specifying Management Settings Specifying the default transmission mode 1 Touch [Com. Menu]. 2 Touch [TX]. 3 Select the transmission mode that you wish to specify as the default, and then touch [Enter].
Specifying Management Settings 13 Specifying the default method for attaching the transmission source name 1 Touch [Com. Menu]. 2 Touch [TSI]. 3 Touch [TSI Position]. 4 Select the method for attaching the transmission source name that you wish to specify as the default, and then touch [Enter].
13 Specifying Management Settings Specifying the default transmission source name 1 Touch [Com. Menu]. 2 Touch [TSI]. 3 Touch [TSI Selection]. 4 Select the transmission source name that you wish to specify as the default, and then touch [Enter].
Specifying Management Settings 13 Specifying the default rotation transmission setting 1 Touch [Com. Menu]. 2 Touch [Rotation TX]. 3 Specify whether ([ON]) or not ([OFF]) to perform rotation transmission, and then touch [Enter].
13 Specifying Management Settings Specifying double-sided transmission settings 1 Touch [Com. Menu]. 2 Touch [2-Sided TX]. 3 Specify whether ([ON]) or not ([OFF]) to allow doublesided transmissions, and then touch [Enter]. If “ON” is selected, specify the default binding margin settings.
13 Specifying Management Settings 13.10 Specifying that Received Documents Not Be Printed (“Memory Lock” Function) If the setting not to print received fax documents (including Internet faxes and IP address faxes) is specified, they can all be printed at a later time. By specifying a time period when faxes are not printed or by restricting printing with a password, faxes, for example, those received at night, can be received at a safer time. Notes G Printing can be stopped only for received faxes.
13 Specifying Management Settings 3 Touch [Memory Lock On/ Off]. 4 Touch the buttons for the days that printing will be stopped on. 5 Touch [Stop Time], and then use the keypad to type in the time for printing to begin. 6 Touch [Start Time], and then use the keypad to type in the time for printing to stop. Then, touch [Enter]. ❍ To cancel the setting, touch [Cancel]. ✎ Note When specifying the time, be sure to select the days. The time setting is common for all days.
Specifying Management Settings 13 Specifying the password to restrict printing 1 Touch [Admin. 1], and then touch [RX Settings]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Memory Lock]. 3 Touch [Memory Lock Password]. 4 Use the keypad to type in the four-digit password to allow printing, and then touch [Enter]. 5 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings Starting printing manually 1 Press the [Utility] key. 2 Touch [User Management]. 3 Touch [Print Management]. 4 Use the keypad to type in the four-digit password to allow printing, and then touch [Enter]. 5 Touch [Lock Stop], and then touch [Enter]. ✎ Tip To stop printing, touch [Lock On], and then touch [Enter]. To restart printing, touch [Temp. Print].
13 Specifying Management Settings 13.11 Specifying the procedure for received documents (“Doc. Manage.” function) The procedure that is performed for received documents can be specified. Received documents are classified as “F-Code”, “rception port” or “Public Document”, and a different procedure can be specified for each type of document. Classifications of received document • F-Code: Specify the procedure that is performed when documents are received for each F code.
13 Specifying Management Settings For documents classified with “Public Document” 1 Touch [Admin. 1], and then touch [Doc. Manage.]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Public document]. 3 Touch [RX Doc. Settings]. 4 Select the procedure that should be performed. ❍ ❍ 13-34 If [Forward] or [Prt&Forward] was selected, also select a forwarding destination. To specify multiple recipients, touch [Add Dest.], and then select the next recipient.
Specifying Management Settings 13 ✎ Tip To print a document saved in a box, search a document and print out at “Print” in “Doc.” menu in “Job List”. 5 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings For documents classified with “F-Code” 1 Touch [Admin. 1], and then touch [Doc. Manage.]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [F-CODE]. 3 Touch the button to be registered. 4 Touch [F-CODE]. ❍ 13-36 To delete the F code, touch [Delete].
Specifying Management Settings 13 5 Touch [F-CODE]. 6 Use the keypad to type in the F code, and then touch [Enter]. ✎ Tip To change a number, touch [←] and [→] to move the cursor to the number that you wish to change, and then touch [Delete] to erase the number above the cursor. To erase all numbers, press the [C] (clear) key. 7 Touch [F-CODE Password]. 8 Use the keypad to type in the F code password, and then touch [Enter].
13 Specifying Management Settings 10 Touch either [ON] or [OFF], and then touch [Enter]. 11 Check the F code settings, and then touch [Enter]. 12 Touch [RX Doc. Settings]. 13 Select the procedure that should be performed. ❍ ❍ If [Forward] or [Prt&Forward] was selected, also select a forwarding destination. To specify multiple recipients, touch [Add Dest.], and then select the next recipient.
Specifying Management Settings 13 For documents classified with “Port” 1 Touch [Admin. 1], and then touch [Doc. Manage.]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Port]. 3 Select the port. 4 Touch [RX Doc. Settings]. Yes: Select this setting to apply the setting to each port. To specify how received documents are handled, select “Yes”. In addition, to change the way in which documents are handled or to change the forwarding destination, select “Yes”.
13 Specifying Management Settings 5 Select the procedure that should be performed. ❍ ❍ If [Forward] or [Prt&Forward] was selected, also select a forwarding destination. To specify multiple recipients, touch [Add Dest.], and then select the next recipient. 6 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings 13.12 Specifying Report Output Settings The procedure for specifying report settings, which are set by the administrator, is described below. Report settings • TX Report: Select how to output the report showing the transmission result. The factory setting is “Single destination : If TX Fail, Multiple destination : If TX Fail”. • Activity Report: Specify whether or not to automatically output the activity report with every 50 communications. The factory setting is “ON”.
13 Specifying Management Settings 3 Select how to output the report, and then touch [Enter]. ❍ Select how to output the transmission result report when there is only one recipient and when there are two or more recipients. ON: Select this setting to automatically output a transmission result report with every transmission. If TX Fail: Select this setting to output the transmission result report only if the transmission failed.
13 Specifying Management Settings 13.13 Specifying Software Switch Settings (Machine Functions) Various functions of this copier are already specified when it is purchased. However, by using the software switch settings, the functions can be changed to meet your specific needs. Precautions G Do not change any modes or bits other than those described in this manual.
13 Specifying Management Settings Decimal number [Bit Selection] binary numbers [HEX Selection] hexadecimal numbers 14 0000 1110 0E 15 0000 1111 0F 16 0001 0000 10 17 0001 0001 11 18 0001 0010 12 19 0001 0011 13 20 0001 0100 14 • • • • • • • • • 252 1111 1100 FC 253 1111 1101 FD 254 1111 1110 FE 255 1111 1111 FF 13.13.1Specifying Software Switch Settings Specifying functions with [Bit Selection] 1 Touch [Admin. 2], and then touch [Soft SW Set].
Specifying Management Settings 13 2 Touch [Mode Selection], and then use the keypad to type in the mode number. 3 Touch [Bit Selection], and then touch [←] and [→] to move the cursor below the bit to be changed. 4 Use the keypad to specify either “0” or “1” for the bit, and then touch [Enter]. ❍ To change other modes, repeat the procedure from step 2. 5 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings 2 Touch [Mode Selection], and then use the keypad to type in the mode number. 3 Touch [HEX Selection]. 4 Use the keypad and [A] through [F] to specify the hexadecimal number, and then touch [Enter]. ❍ To change other modes, repeat the procedure from step 2. 5 Continue touching [Enter] to return to the Utility screen, and then touch [Exit] to return to the standby screen (initial screen).
13 Specifying Management Settings 13.13.2Specifying Settings Concerning the Confirmation Screen For Broadcast Transmissions (Mode 014) You can specify whether or not a screen asking for confirmation of the settings is displayed before a broadcast transmission. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 0 (HEX:01) Specifying the setting During the production of this unit, the settings in the shaded cells were selected.
13 Specifying Management Settings 13.13.3Specifying Settings Concerning Whether or Not There Is a Connected Telephone or a Received Date Report and Their Formats (Mode 016) You can specify whether or not there is a connected telephone or a received date report in the E-mail and fax modes, and you can specify their formats.
13 Specifying Management Settings 13.13.4Specifies Settings Concerning Internet Faxing (Mode 350) You can specify the POP3 and the efficiency of the recipient's machine for Internet faxing. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 1 0 1 0 1 0 0 0 (HEX:A8) Specifying the setting During the production of this unit, the settings in the shaded cells were selected. The numbers on the right side are page number with descriptions for the corresponding function.
13 Specifying Management Settings 13.13.5Specifying Settings Concerning the SMTP Transmission Timeout (Mode 356) You can specify the time until a connection with the SMTP server times out during an e-mail transmission. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 1 0 0 0 0 0 0 (HEX:40) Specifying the setting During the production of this unit, the settings in the shaded cells were selected.
13 Specifying Management Settings 13.13.6Specifying Settings Concerning the SMTP Reception Timeout (Mode 357) You can specify the time until a connection with the SMTP server times out during an e-mail reception. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 1 0 0 0 0 0 0 (HEX:40) Specifying the setting During the production of this unit, the settings in the shaded cells were selected.
13 Specifying Management Settings 13.13.7Specifying Settings Concerning the POP3 Reception Timeout (Mode 358) You can specify the time until a connection with the POP3 server times out during an e-mail reception. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 0 1 0 0 0 0 0 (HEX:20) Specifying the setting During the production of this unit, the settings in the shaded cells were selected.
13 Specifying Management Settings 13.13.8Specifying Settings Concerning the Default Address Input Screen and the From Information for Accounts (Mode 366) In order to prevent anonymous e-mail from being sent, you can specify whether or not the account setting is in the From information for e-mail messages.
13 Specifying Management Settings 13.13.9Specifying Settings Concerning the Timeout for a DNS Inquiry (Mode 367) You can specify the time until a connection with the DNS server times out. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 0 1 0 0 0 0 0 (HEX:20) Specifying the setting During the production of this unit, the settings in the shaded cells were selected. The numbers on the right side are page number with descriptions for the corresponding function.
13 Specifying Management Settings 13.13.10Specifying Settings Concerning the Transmission Interval for Divided E-Mail Messages (Mode 372) You can specify the time interval for transmitting divided e-mail messages. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 1 1 1 1 (HEX:0F) Specifying the setting During the production of this unit, the settings in the shaded cells were selected.
13 Specifying Management Settings 13.13.11Specifies Settings Concerning Full Mode Functions With Internet Faxing (Mode 373) You can specify settings concerning Full mode functions with Internet faxing. Setting during production Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 1 0 0 0 (HEX:08) Specifying the setting During the production of this unit, the settings in the shaded cells were selected. The numbers on the right side are page number with descriptions for the corresponding function.
Reports and lists 14 14 Reports and lists 14.1 Checking the Transmission Status (Activity Report (TX)) The transmission activity report can confirm the document number, starting time of transmission, time required, recipient, mode, number of transmitted pages, transmission result and amount transmitted. Precautions G The procedure for manually outputting a report is described below. G During the production of this unit, it was set to automatically output this report after every 50 transmissions.
14 Reports and lists 1 2 P.1 ACTIVITY REPORT (TX) 2003 APR 23 (WED) 11:32 CHICAGO DOCUMENT # 6514316-763 6514316-764 6514316-765 6514316-766 6514316-767 6514316-768 TIME SENT DURATION APR 21 20:32 49" APR 21 21:00 28" APR 22 9:18 26" APR 22 9:55 48" APR 22 10:03 50" APR 22 14:00 25" DESTINATION 123456789 NEW YORK 123123123 BOSTON 987698765 ARIZONA MODE E-mail E-mail E-mail E-mail E-mail E-mail 3 14-2 PAGES 2 1 1 2 2 1 4 5 RESULT F.
Reports and lists 14 6 Transmission results details • OK: The transmission was completed correctly. • BUSY: Appears only when a fax is transmitted using a common telephone line. Refer to “Confirming Transmission Details” of the User Manual. • NO ANS: Appears only when a fax is transmitted using a common telephone line. Refer to “Confirming Transmission Details” of the User Manual. • INTERR: The transmission was interrupted. • F.MEM: The memory is full. • NG: The transmission failed. • PT.
14 14.2 Reports and lists Checking the Reception Status (Activity Report (RX)) The reception activity report can confirm the document number, starting time of reception, time required, recipient, mode, number of printed pages and the transmission result. Precautions G The procedure for manually outputting a report is described below. G During the production of this unit, it was set to automatically output this report after every 50 transmissions.
14 Reports and lists 1 2 P.1 ACTIVITY REPORT (RX) 2003 APR 23 (WED) 11:32 CHICAGO DOCUMENT # 3714316-753 3502268-511 3714316-753 3714316-756 6080361-236 5114316-768 TIME RCVED DURATION 49" APR 21 20:32 28" APR 21 21:00 26" APR 22 9:18 48" APR 22 9:55 50" APR 22 10:03 25" APR 22 14:00 DESTINATION NEW YORK 123451234 BOSTON 987654321 987698765 ABCDEF PAGES 2 1 1 2 2 1 MODE G3 G3 P ECM ECM G3 ECM 3 4 5 RESULT F.
14 14-6 Reports and lists 6 Transmission results details • OK: The transmission was completed correctly. • BUSY: Appears only when a fax is transmitted using a common telephone line. Refer to “Chapter 11 Checking the Reception Status” of the User Manual. • NO ANS: Appears only when a fax is transmitted using a common telephone line. Refer to “Chapter 11 Checking the Transmission Status” of the User Manual. • INTERR: The transmission was interrupted. • F.MEM: The memory is full.
Reports and lists 14.3 14 Checking the Registered One-Touch Keys (OneTouch Key List) The list of recipients registered as one-touch key can be outputted and checked. Precautions G Unregistered one-touch keys are not printed. Outputting the one-touch key list 1 Press the [Utility] key. 2 Touch [Reports]. 3 Touch [One-Touch List]. 4 Touch [Enter]. The one-touch key list is outputted. ✎ Tip Even if [Enter] is not touched, the report is automatically outputted.
14 Reports and lists 1 2 P.1 ONE–TOUCH LIST 2003 APR 23 (WED) 11:32 CHICAGO INDEX BRANCH BRANCH Scanner No. #001 #002 #000 DESTINATION NEW YORK BOSTON PC1 DEST. NUMBER Address :123451234@xyz.com Address :123123123@xyz.com IP ADDR :192.168.100.0 3 14-8 COM. MODE E-MAIL E-MAIL SCANNER 4 1 TSI source name 2 Report output date 3 Details registered in one-touch keys 4 Com.
Reports and lists 14.4 14 Checking the Details of Registered Fax Programs (Fax Program List) The details of transmission settings registered in one-touch keys as fax programs can be outputted as a report. Outputting a fax program list 1 Press the [Utility] key. 2 Touch [Reports]. 3 Touch [Fax Program List]. 4 Touch the button for the fax program whose details you wish to output as a report.
14 Reports and lists 5 Touch [Enter]. The fax program list is outputted. ✎ Tip Even if [Enter] is not touched, the report is automatically outputted. 1 2 P.1 FAX PROGRAM LIST 2003 APR 23 (WED) 11:32 CHICAGO PROGRAM NAME :BRANCH INDEX :BRANCH PROGRAM MODE :TX 3 TSI SELECTION 2-SIDED TX QUALITY REDUCTION ROTATION TX PRIORITY TX PASSWORD TX BATCH TIME No.
Reports and lists 14.5 14 Checking Account Information (Account List) Registered account information can be checked. Precautions G Users can only select and output a list of their own account information. G The administrator can output a list containing all registered account information. Outputting an account list 1 Touch [Admin. 1], and then touch [Rep. Print]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11.
14 Reports and lists 1 2 P.
Reports and lists 14.6 14 Checking Secured Information for Each Account (Account List (Security)) A list containing the secured information for each account, such as the email address or the POP3 user name, can be checked. Precautions G The account list (security) can be outputted only if you have logged in with the administrator access code. Outputting an account list (security) 1 Touch [Admin. 1], and then touch [Rep. Print].
14 Reports and lists 1 2 P.1 ACCOUNT LIST (SECURITY) 2003 APR 23 (WED) 11:32 CHICAGO ACCOUNT NAME SALES MKTING 14-14 ACCOUNT NUMBER 0001 0002 1 TSI source name 2 Report output date ACCESS NUMBER ∗∗∗∗∗∗ ∗∗∗∗∗∗ SECURITY INFORMATION FROM E-MAIL ADDR: sales@xyz.
Reports and lists 14.7 14 Checking the Settings For Each Function (Settings List) The selected settings for all functions can be outputted in a list. Precautions G The settings list can be outputted only if you have logged in with the administrator access code. Outputting the settings list 1 Touch [Admin. 1], and then touch [Rep. Print]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Setting List]. 3 Touch [Enter]. The settings list is outputted.
14 Reports and lists 1 2 P.1 SETTING LIST 2003 APR 23 (WED) 11:32 CHICAGO USER SETTINGS USER CHOICE 1 MEMORY RECALL MIXED ORIGINAL DETECTION 2 ORIGINAL COPY DEFAULT AUTO PAPER/AUTO SIZE TRAY PRIORITY [SPECIAL PAPER] 1st CASSETTE 2nd CASSETTE 3rd CASSETTE 4th CASSETTE BYPASS TRAY AUTO SCALE :OFF :OFF :1SIDED 1SIDED :AUTO PAPER :1 :NORMAL :NORMAL :NORMAL :NORMAL :OPTION :ON 1 TSI source name 2 Report output date * The POP3 password and the Administrator Number appear with “*”.
14 Reports and lists 14.8 Checking the Forwarding Settings (Forwarding List) The forwarding settings, specified for forwarding, can be checked. Outputting the forwarding list 1 Touch [Admin. 1], and then touch [Rep. Print]. ❍ Refer to “Displaying the Administrator Management screen” on page 13-11. 2 Touch [Forward List]. 3 Touch [Enter]. The forwarding list is outputted. ✎ Tip Even if [Enter] is not touched, the report is automatically outputted.
14 Reports and lists 1 2 P.1 FORWARDING LIST 2003 APR 23 (WED) 11:32 CHICAGO RX INFORMATION F-CODE F-CODE PASSWD REMOTE CHECK PORT PORT PORT :12345678 :∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗∗ :ON :G3-1 :G3-2 :NETWORK PUBLIC DOC. 14-18 1 TSI source name 2 Report output date RX DOC.SET FORWARD FORWARDING DEST.
15 Troubleshooting 15 Troubleshooting 15.1 When Certain Displays Appear The following describes the icons that indicate the operating status of the network application and the alarm screens that appear if, for example, a network application function is not operating correctly.
15 Troubleshooting 15.1.2 Administrator login While registering the network 15-2 Possible cause The administrator is logging in from PageScope Light. Remedy Wait until the administrator has finished the operations and logged out.
15 Troubleshooting 15.2 Transmission Results Error Codes The following error codes appear in transmission activity report, reception activity report and the Job List screen. Precautions G If a malfunction occurs during the operation of a network application function, an error code appears in the Job List screen or report. Refer to “Checking Transmission Results” on page 8-40. In addition, refer to “Reports and lists” on page 14-1.
15 Troubleshooting Scan to PC (FTP) transmissions Error Code Page referen ce Cause Remedy ED2502 The LAN cable is not connected correctly or the transmission to the FTP server failed. Otherwise, an attempt was made to send the data to the wrong recipient. Check that the LAN cable is correctly connected, and check that the FTP server address and port number settings are correctly specified. p. 3-1, p. 6-3 ED2503 The user name or the password is incorrect.
15 Troubleshooting Error Code Page referen ce Cause Remedy EF2508 An error other than those listed above occurred with the SMTP server. Check that the SMTP server can transmit. - EF2509 The memory has become full. Change the resolution to “Fine” or “Standard”. p. 4-18 Internet fax transmissions/Scan to E-mail transmissions Error Code Page referen ce Cause Remedy E4DXXX Since the SMTP server address is not specified, a connection to the mail server cannot be established.
15 Troubleshooting Internet fax receptions Error Code 15-6 Page referen ce Cause Remedy E40XXX Since the POP3 server address is not specified correctly, a connection to the mail server cannot be established. Otherwise, if the server is malfunctioning, a connection to the server cannot be established. Check the POP3 server address. Check if the POP3 server is operating correctly. p.
15 Troubleshooting Scan to PC (SMTP) transmissions Error Code EAXXXX Scanner Mode Page referen ce Cause Remedy The IP address specified by the sender is incorrect. The sender should specify the correct IP address. p. 9-3 Image Receiver did not start up. Start up Image Receiver. p. 9-1 Data from another scanner is being received. Try sending again after the reception is finished. - The IP address of the sender is not specified correctly with settings from Image Receiver.
15 Troubleshooting IP Scanner Error Code Cause Remedy Page referen ce EAXXXX Image Receiver did not start up. Start up Image Receiver. p. 10-1 Data from another scanner is being received. Try sending again after the reception is finished. - The IP address specified by the sender is incorrect. The sender should specify the correct IP address. - The IP address of the sender is not specified correctly with settings from Image Receiver.
15 Troubleshooting 15.3 Troubleshooting Remedies for several possible problems are described below. Internet fax transmissions/Scan to E-mail transmissions Page referen ce Problem Cause Remedy Transmission is not possible. The connections are incorrect. Check the LED indicator on the hub and check the connections. - A user logged in with their account access code and tried to send data when no e-mail address is specified for that account.
15 Troubleshooting IP address faxing Page referen ce Problem Cause Remedy Transmission is not possible. The connections are incorrect. Check the LED indicator on the hub and check the connections. - Since the image data is too large, a timeout occurred at the receiving end. • Increase the timeout setting on the receiving end. • Decrease the size of the image data, and then try sending it again. - The settings necessary for the device are not registered. Specify the necessary network settings.
15 Troubleshooting Page referen ce Problem Cause Remedy The data is received, but not printed. An e-mail message with data of an incompatible format attached or with no data was received. Ask the sender to send a TIFF-F file or text. - The setting to print received documents has not been specified. In order to print received documents, select the setting to print received documents. p. 13-33 The memory is full.
15 Troubleshooting Distribution of Fax Documents Page referen ce Problem Cause Remedy An attempt was made to distribute mail, but the transmission failed. An e-mail address is not specified for the account from where mail distribution is set. In order to send mail, an email address must be specified. Register an e-mail address for the account from where mail distribution will be set. p. 13-19 Mail distribution was specified from the copier, but the mail did not arrive at the forwarding location.
15 Troubleshooting Page referen ce Problem Cause Remedy The data was received, but the image cannot be viewed. IP Scanner has not started up. Start up IP Scanner, check for new messages, and then replace the received data file with the image file. p. 10-21 An application that allows images to be viewed is not installed, or the application is installed, but is not linked to images. Install the viewing application. Link the file to a viewing application that allows you to view TIFF and PDF files.
15 Troubleshooting Cause Remedy The data was received, but the image cannot be viewed. IP Scanner has not started up. Start up IP Scanner, check for new messages, and then replace the received data file with the image file. p. 10-21 An application that allows images to be viewed is not installed, or the application is installed, but is not linked to images. Install the viewing application. Link the file to a viewing application that allows you to view TIFF and PDF files. p.
15 Troubleshooting Page referen ce Problem Cause Remedy The message “ImageReceiver detected conflict of xxx” appears. Other software is using this port. The mail server and IP Scanner cannot be used together. Do not start up the mail server. In addition, if other software is the cause, close that software that causing the problem. Follow the instructions to change the port. - The message “Connection Failure with ImageReceiver” appears. IP Scanner or Image Receiver is not operating correctly.
15 15-16 Troubleshooting Page referen ce Problem Cause Remedy Even though the button on the device has been erased, the icon that indicates that transmission can be performed has changed to an icon for programming a scanner button. Delete the scanner button from the device. Otherwise, turn the copier off, then on again. Click the [Delete Scanner Key] button. p. 10-3 Even though the [Check now] button was clicked, nothing happened. No file was received. Scan the document again.
15 Troubleshooting Page referen ce Problem Cause Remedy The message “Incorrect IP address” appears. Letters are entered into the IP address. Specify the IP address in the format xxx.xxx.xxx.xxx. p. 10-21 The message “Currently this command not acceptable” appears. While communicating with the copier, for example, while programming or deleting a button, the next transmission is performed. Wait until the current connection is cut (until the message “Currently this function is not available.
15 Troubleshooting PageScope Light 15-18 Problem Cause Remedy Page referen ce A connection with PageScope Light cannot be established. The IP address for the device is not specified correctly. Specify the IP address. p. 3-1 The URL setting in the Web browser is incorrect. In the “Address” box, type the IP address of the specified device. - The settings in the Web browser are incorrect.
15 Troubleshooting Problem Cause Remedy Page referen ce The number of digits in an input or display area and the number of characters that can be registered are different. Depending on the browser, scroll within the input area. If this is not possible, this should not affect the actual setting operation, although it may be a problem for displaying. - - Some characters cannot be specified or displayed. Depending on the operating system, some characters cannot be specified or displayed.
15 15-20 Troubleshooting Scanner Mode
Copyright 2003 MINOLTA CO., LTD. The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers. 2003. 6 MINOLTA CO., LTD. 3-13, 2-chome, Azuchi-Machi, Chuo-ku, Osaka.
