KONICA MINOLTA FAX2900/FAX3900 User’s Guide GDI Printer Controller
Contents Contents 1 2 3 4 Introduction 1.1 END USER LICENSE AGREEMENT .............................................1-1 1. SOFTWARE ..............................................................................1-1 2. LICENSE AGREEMENT............................................................1-1 3. LICENSE ...................................................................................1-1 4. RESTRICTIONS ........................................................................1-2 5.
Contents 4.2.6 Copy ............................................................................................... 4-5 4.2.7 Resolution.......................................................................................
Contents 5 6 Control Panel Operations (PC Print Mode) 5.1 Printer Operations.........................................................................5-1 General Guide ...............................................................................5-2 [Printer] Indicator ...........................................................................5-3 Entering and Exiting the PC Print Mode ........................................5-3 5.2 Printing the Configuration Page ......................................
Contents 8 iv Specifications
Introduction 1 Introduction 1.1 END USER LICENSE AGREEMENT 1 PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW BEFORE INSTALLING THE SOFTWARE. INSTALLING THE SOFTWARE INDICATES YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS BELOW. IF YOU DO NOT AGREE WITH THEM, YOU SHOULD PROMPTLY RETURN THE SOFTWARE UNUSED. 1.
Introduction 1 (4) transfer possession of copies of the Software to another party by transferring a copy of this Agreement and all other documentation along with at least one complete unaltered copy of the Software, provided that (i) you, at the same time, either transfer to such other party or destroy all your other copies of the Software, (ii) such transfer of possession terminates your license with KONICA MINOLTA, and (iii) such other party shall accept and be bound by these license terms with their in
Introduction 1 7. TERMINATION You may terminate your license at any time by destroying the Software and all your copies of it or as otherwise described in these terms. KONICA MINOLTA may terminate your license if you fail to comply with these terms. Upon such termination, you agree to destroy all your copies of the Software. 8. GOVERNING LAW This Agreement shall be governed by the laws of the country where the delivery is made to the original customer. 9.
Introduction 1 1.2 Getting Ready System Requirements The following operating environment is required in order to use the printer driver. 1-4 G PIII, 600 MHz or faster G Windows XP (SP1 or later), Windows 2000 (SP3 or later), Windows 98 G 128 MB RAM (Windows XP), 64 MB RAM (Windows 2000/98) G USB port (Version 1.
Connecting to a Computer 2 Connecting to a Computer 2.1 USB Port Connection 2 Use a Type B USB cable to connect the machine’s USB port to the USB port on your computer.
Connecting to a Computer 2 2.2 Connecting the Network Cable Insert the connectors on the network cable into the network ports. Note This connection is available only with FAX3900. Be sure to use a shielded Category 5 or 5E network cable. Use of an unshielded cable may result in radio frequency interference. 1 Insert the connector on one end of the network cable into the network port as shown in the illustration.
Installing the Printer Driver 3 3 Installing the Printer Driver This section describes the procedure for installing the printer driver. The printer driver can be installed in two ways: by using Plug and Play or by using the Add Printer Wizard. If you want to use this function to install the printer driver: Follow this procedure: Plug and Play “Installing the Printer Driver Using Plug and Play” (for USB connection) on page 3-1 Add Printer Wizard (for parallel connection) 3.
Installing the Printer Driver 3 6 Browse to “Driver\(language)\WinXP” on the CD-ROM, and then click [OK]. Tip Select the language you prefer. For example, if you prefer English, browse to: Driver\English\WinXP 7 Click [Next]. H The following dialog appears, click [Continue Anyway]. 8 The “Completing Found New Hardware Wizard” dialog box appears. H Click [Finish]. 9 The “Found New Hardware Wizard” dialog box appears again. H Repeat steps 4 through 7.
Installing the Printer Driver 3 Installing the Printer Driver Using Plug and Play Under Windows 2000 1 With Windows running, insert the CD-ROM into your computer’s CDROM drive. 2 Turn on the machine. 3 When the machine is ready, connect it to the computer with the USB cable. The “Found New Hardware Wizard” dialog box appears. 4 Select Search for a suitable driver for my device (recommended) in the “Install Hardware Device Drivers” dialog box, and then click [Next].
Installing the Printer Driver 3 Installing the Printer Driver Using Plug and Play Under Windows Me/ 98 1 With Windows running, insert the CD-ROM into your computer’s CDROM drive. 2 Turn on the machine. 3 When the machine is ready, connect it to the computer with the USB cable. The “Add New Hardware Wizard” dialog box appears. 4 Click [Next], and then select Search for the best driver for your device (Recommended) on the next dialog box. H Click [Next] again.
Installing the Printer Driver 3.2 3 Installing the Printer Driver Using the Add Printer Wizard Installing the Printer Driver Using the Add Printer Wizard Under Windows XP 1 With Windows running, insert the CD-ROM into the CD-ROM drive of your computer. 2 Click the Windows [Start] button, and then click [Printers and Faxes]. 3 Select [Add a printer] from the [Printer Tasks] menu. The Add Printer Wizard starts. 4 Click the [Next] button.
Installing the Printer Driver 3 8 Click the [Browse] button. 9 Specify the printer driver directory on the CD-ROM for the environment being used, and then click the [OK] button. Note When instructed to specify the driver, browse to “Driver\English\WinXP” on the CD-ROM. 10 Click the [Next] button. 11 Follow the instructions that appear on your computer screen to complete the installation. 12 After installation is complete, check that the icon for the installed printer appears in the “Printers” window.
Installing the Printer Driver 3 Installing the Printer Driver Using the Add Printer Wizard Under Windows 2000 1 With Windows running, insert the CD-ROM into the CD-ROM drive of your computer. 2 Click the Windows [Start] button, point to [Settings], and then click [Printers]. 3 Double-click the “Add Printer” icon. 4 Click the [Next] button. 5 Select “Local printer”. (Do not check the “Automatically detect and install my Plug and Play printer” box.), and then click [Next] button.
Installing the Printer Driver 3 12 After installation is completed, check that the icon for the installed printer appears in the “Printers” window. 13 Eject the CD-ROM from your computer’s CD-ROM drive. This completes the installation of the printer driver.
Installing the Printer Driver 3 Installing the Printer Driver Using the Add Printer Wizard Under Windows Me/98 1 With Windows running, insert the CD-ROM into the CD-ROM drive of your computer. 2 Click the Windows [Start] button, point to [Settings], and then click [Printers]. 3 Double-click the “Add Printer” icon. 4 Click the [Next] button. 5 Select “Local printer”, and then click [Next] button. Note For details on specifying network settings, refer to Chap.
Installing the Printer Driver 3 complete the installation. 13 After installation is completed, check that the icon for the installed printer appears in the “Printers” window. 14 Eject the CD-ROM from your computer’s CD-ROM drive. This completes the installation of the printer driver.
Configuring Printer Driver Settings 4 4 Configuring Printer Driver Settings The printer driver “Properties” dialog box appears when you display the printer driver properties from the Windows “Printers” window. The settings you make in the “Properties” dialog box are applied globally to all applications. Note Screen images shown in this manual may differ slightly from the actual ones and are subject to change without notice. 4.
Configuring Printer Driver Settings 4 Displaying Settings Under Windows 2000 1 Click the Windows [Start] button, point to [Settings], and then click [Printers]. 2 Select the “KONICA MINOLTA FAX2900/3900” icon. 3 To display the printer driver settings, select [Printing Preferences...] from the [File] menu. The following printer setup dialog box appears.
Configuring Printer Driver Settings 4 Displaying Settings Under Windows Me/98 1 Click the Windows [Start] button, point to [Settings], and then click [Printers]. 2 Select the “KONICA MINOLTA FAX2900/3900” icon. 3 To display the printer driver settings, select [Properties] from the [File] menu. The following printer setup dialog box appears.
Configuring Printer Driver Settings 4 4.2 Common Operations This section describes settings and buttons that are common to all tabs. Tip The tabs referred to this section differ according to the computer’s operating system. 4.2.1 Common Button OK Click this button to exit the “Properties” dialog box and apply all settings you changed. Cancel Click this button to exit the “Properties” dialog box without applying any changes.
Configuring Printer Driver Settings 4.2.4 4 Media Type You can specify the type of media to be used for printing. To specify the media type: H H Windows XP/2000: Select the [Paper/Quality] tab, and then select the desired media type from the “Media” list. Windows Me/98: Select the [Paper] tab, select the “Media” as the “Document” option, and then select the desired media type from the “Media” list. Note The following media types can be selected: Plain paper, Thick paper, OHP, and Envelope.
Configuring Printer Driver Settings 4 H select a resolution of either “600 x 600 dpi” or “300 x 300 dpi” from the “Print Quality” list. Windows Me/98: Select the [Graphics] tab, and then select either “600 x 600 dpi” or “300 x 300 dpi” from the “Resolution” list. Note “600 x 600 dpi” provides better quality, but it also takes longer to print at this setting than at “300 x 300 dpi”.
Control Panel Operations (PC Print Mode) 5 5 Control Panel Operations (PC Print Mode) This section covers printer operations you can perform on the control panel of the machine. 5.1 Printer Operations If it is not being used in another mode, the machine will automatically switch to the PC print mode when data is received from a computer. You can also manually switch to the PC print mode from another mode by pressing the [Printer] key.
Control Panel Operations (PC Print Mode) 5 General Guide 1 2 3 4 5 Error @ ABC No C Printer Utility Sort Status Auto/Photo Paper Fax DEF Yes GHI JKL MNO PORS TUV WXYZ Panel Reset Stop Start Zoom 6 5-2 Copy 123/ABC 7 Number Name Description 1 [Printer] key • Press while the machine is receiving print data (indicated by the [Printer] indicator blinking) to enter the PC print mode. • Press while the machine is in the PC print mode to exit the PC print mode.
Control Panel Operations (PC Print Mode) 5 [Printer] Indicator The [Printer] indicator shows the current PC printing. [Printer] Indicator Description Blinking • The machine is receiving print data, even while in another mode. • A printer error has occurred (indicated by “PRN Err” on the display). On • When in another mode, indicates that the machine memory contains PC print data. • In the PC print mode, indicates that the machine is printing PC print data.
Control Panel Operations (PC Print Mode) 5 5-4 G When there is print data in the machine memory (indicated by “[PC PRN]” or “PC:PRN” on the display and a lit “Printer” indicator), pressing the [Printer] key enters the PC print mode. The machine will beep, and the PC print mode will not be entered if there is no print data in the machine memory when the [Printer] key is pressed. G Pressing the [Fax] or [Copy] key exits the PC print mode.
Control Panel Operations (PC Print Mode) 5 Canceling a Print Job You can cancel a print job from the control panel of the machine. You can cancel a print job from the control panel only while the machine is in PC print mode. 1 Make sure that machine’s display shows “*PC PRINT* PRINTING”. 2 Hold down the [Stop] key for five seconds, until the “PC JOB CANCEL?” confirmation message appears on the display. 3 Press the [Yes] key to cancel the print job or the [No] key to resume printing.
Control Panel Operations (PC Print Mode) 5 Using the Bypass Tray Use the procedure described below to print onto paper that is fed automatically (up to 10 sheets at a time) from the bypass tray. 1 On your computer, display the printer driver, and then specify “Bypass” as the Paper Source setting (page 4-4). 2 Execute the print operation from your computer. 3 When the message “LOAD PAPER” appears on the machine’s display, load paper onto the bypass tray.
Control Panel Operations (PC Print Mode) 5.2 5 Printing the Configuration Page Detailed information on the settings can be printed so that they can be easily checked. 1 Press the [Status] key on the control panel of the copier. 2 Use the and keys to select “PRINTER REPORT?”. 3 Press the [Yes] key. A list of the types of reports that can be printed appears. 4 Use the and keys to select “CONFIGURATION PAGE?”. 5 Press the [Yes] key. The contents of the settings are printed.
5 5-8 Control Panel Operations (PC Print Mode)
Network Printing in a Windows Environment (Available only with FAX3900) 6 6 Network Printing in a Windows Environment (Available only with FAX3900) This chapter provides detailed information on setting up and using a copier as a network printer. However, not all information provided will be required by all users. Note The Network Printing functions is available only with FAX3900. Screen images shown in this manual may differ slightly from the actual ones.
6 6.1 Network Printing in a Windows Environment (Available only with FAX3900) Assigning an IP Address From the control panel of the copier, assign an IP address to the copier. Note Always assign an IP address only after consulting your network administrator. Entering the IP Address From the Control Panel Use the 10-key pad on the control panel to enter the IP address. Example: To enter “192.168.0.
Network Printing in a Windows Environment (Available only with FAX3900) 6 Assigning an IP Address The IP address can be assigned using a function on the “NETWORK SETTING” menu. Other functions on the “NETWORK SETTING” menu can be used to specify the subnet mask and default gateway settings. 1 Press the [Utility] key. The first Utility mode screen appears. 2 Use the and keys to select “NETWORK SETTING?”. 3 Press the [1] key from the 10-key pad to select “IP ADDRESS”.
6 Network Printing in a Windows Environment (Available only with FAX3900) Check with your network administrator to determine if there is a DHCP server available on the network. (If there is, a special IP address will be assigned by the AutoIP function. However, the copier will not be able to communicate with other devices on the network that have had ordinary IP addresses assigned to them. ) Always select “SPECIFY” when there is no DHCP server available.
Network Printing in a Windows Environment (Available only with FAX3900) 6 8 Use the 10-key pad and the and keys to enter the subnet mask address. Note The subnet mask address shown in the illustration is only an example. Always check with your network administrator before entering a subnet mask address. 9 Press the [Yes] key to confirm the setting. “The NETWORK SETTING” menu appears again. H Proceed to enter the default gateway setting.
6 6.2 Network Printing in a Windows Environment (Available only with FAX3900) Selecting the Network Print Method Once a network card has been installed, various methods for network printing become available. This section describes how to select the appropriate network print method for the type of operating system that you are using.
Network Printing in a Windows Environment (Available only with FAX3900) 6 For Windows 2000 ■ LPR ■ IPP ■ PORT9100 TCP/IP protocol Windows 2000 LPR Printing G You can connect a copier and computer via the LPR print service. G The LPR print service is available with a standard installation of the operating system. G The TCP/IP protocol is used. IPP Printing G You can connect a copier and computer via the IPP print service.
6 Network Printing in a Windows Environment (Available only with FAX3900) For Windows XP ■ IPP ■ PORT9100 TCP/IP protocol Windows XP IPP Printing G You can connect a copier and computer via the IPP print service. G The IPP print service is available with a standard installation of the operating system. G HTTP (Hyper Text Transfer Protocol), which is part of the TCP/IP protocol, is used. Businesses and organizations may have a firewall set up to prevent unauthorized access.
Network Printing in a Windows Environment (Available only with FAX3900) 6 For NetWare (NetWare Server/ Windows Client) When using NetWare, you can use a computer running Windows as a NetWare client to print to a copier via a NetWare server. NetWare server TCP/IP protocol or IPX/SPX protocol NetWare client PC (Windows computer) Supported Environments The controller supports the system environments described below. NetWare Version Protocol Emulation Service Mode NetWare 4.
6 6.3 Network Printing in a Windows Environment (Available only with FAX3900) Checking the Setup Procedures This section describes the required procedures for setting up network printing for the selected network print method. Peer-to-Peer Printing 1 Connect the network cable. (“Connecting the Network Cable” on page 2-2) 2 Specify the IP address, subnet mask, and default gateway settings for the copier. (“Assigning an IP Address” on page 6-2) 3 Print the configuration page and check the settings.
Network Printing in a Windows Environment (Available only with FAX3900) 6 IPP Printing 1 Connect the network cable. (“Connecting the Network Cable” on page 2-2) 2 Specify the IP address, subnet mask, and default gateway settings for the copier. (“Assigning an IP Address” on page 6-2) 3 Print the configuration page and check the settings. (“Printing the Configuration Page” on page 5-7) 4 Install the printer driver. Add a network port during the installation of the printer driver.
6 Network Printing in a Windows Environment (Available only with FAX3900) 6.4 Setting Up the Network Connections 6.4.1 Peer-to-Peer Printing Windows 98/ Windows Me Important Before continuing to set up the network settings, check the following: Check that the computer is set up to use the TCP/IP protocol. Check that the copier is also set up to use the TCP/IP protocol. Check that the printer driver has been installed on the computer.
Network Printing in a Windows Environment (Available only with FAX3900) 6.4.2 6 LPR Printing Windows 2000 Important Before continuing to set up the network settings, check the following: Check that the computer is set up to use the TCP/IP protocol. Check that the copier is also set up to use the TCP/IP protocol. Check that the printer driver has been installed on the computer. (For details on installing the printer driver, refer to “Installing the Printer Driver” on page 3-1.
6 Network Printing in a Windows Environment (Available only with FAX3900) 11 Click [Finish].
Network Printing in a Windows Environment (Available only with FAX3900) 6.4.3 6 Printing to Port 9100 Windows 2000/ Windows XP Important Before continuing to set up the network settings, check the following: Check that the computer is set up to use the TCP/IP protocol. Check that the copier is also set up to use the TCP/IP protocol. Check that the printer driver has been installed on the computer. (For details on installing the printer driver, refer to “Installing the Printer Driver” on page 3-1.
6 Network Printing in a Windows Environment (Available only with FAX3900) 12 Click [Finish]. 6.4.4 IPP Printing Windows 2000/ Windows XP Important Before continuing to set up the network settings, check the following: Check that the computer is set up to use the TCP/IP protocol. Check that the copier is also set up to use the TCP/IP protocol. Setting Up the IPP Print Connection Set up the IPP Print connection. In order to set up IPP printing, you must start by installing the printer driver.
Network Printing in a Windows Environment (Available only with FAX3900) 6.4.5 6 Connecting a Copier to the NetWare Server Note For information about configuring settings for printer user privileges, printer alert options, and queue allocation, refer to the NetWare documentation. Setting Up the Windows Computer for the NetWare Client 1 Click [Start], point to [Settings], click [Printer], and then double-click the “Add Printer” icon.
6 6-18 Network Printing in a Windows Environment (Available only with FAX3900)
Troubleshooting 7 7 Troubleshooting If a problem occurs during PC printing, check the following. 7.1 Correcting Errors This section describes the errors that can appear during PC printing and what you need to do to correct the situation. 7.1.1 Checking Error Messages “PRN Err” appears in the lower right corner of the display when a PC print error occurs while the machine is in another mode besides the PC print mode. If this happens, follow the procedure below.
Troubleshooting 7 7.1.2 Main Error Messages The table below describes the main error messages that may appear during PC print mode operations. Error Message Cause Action PAPER SIZE ERROR The paper size specified with the printer driver differs from the size of paper that is loaded. Load paper of the correct size into the tray. NO SUITABLE PAPER “Auto” is selected under “Paper Source” in the printer driver properties, but none of the machine’s trays contain paper of the size specified for printing.
Troubleshooting 7 Check Item 2 Does the computer respond when a ping test is sent to the controller? Yes No Possible Cause Solution The port number setting is wrong. Correct the port number setting. A computer malfunction has occured. Restart the computer. The driver has not been installed correctly. Uninstall the driver software, and then reinstall it according to the instructions. A copier malfunction has occured. Restart the copier.
Troubleshooting 7 7.1.3 Errors and Print Data What happens to your print data when an error occurs depends on the error type. “MACHINE TROUBLE” Error This error indicates a serious operational problem. The machine is unable to receive any data while this error message is on the display. Temporary Errors The machine retains current print data in memory whenever any of the easily correctable errors listed below occurs.
Specifications 8 8 Specifications Specifications FAX2900 FAX3900 Print speed 16 pages/min. (A4L, 300 dpi) RAM Shared with machine. Interfaces USB Version 1.1 USB Version 1.1, Ethernet 10/100BaseT/TX (RJ-45) Protocol None TCP/IP, IPX/SPX Printer language GDI Fonts Windows Supported Operating systems Windows XP (SP1 or later), Windows 2000 (SP3 or later), Windows Me, Windows 98 Web Browser Internet Explorer 4.
8 8-2 Specifications
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