Document Imaging Scanner FileScan 3125c User's Manual www.microtek.
Preface Copyright Copyright © 2013, Microtek International, Inc., all rights reserved. This document may not be reproduced or copied in any way, stored electronically, or translated into any language, without the permission of Microtek International, Inc. Trademarks Microtek, ScanMaker, ArtixScan, ScanWizard and ColoRescue are trademarks or registered trademarks of Microtek International, Inc. All other trademarks or registered trademarks are the property of their respective holders.
FCC Compliance Statement This equipment (Model: MRS-600ADFplus) has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications.
Safety Precautions Before using your scanner, read the following safety guides carefully, which detail the proper operation of the scanner and its accessories to prevent injuries or damage to users or equipment. Power Source and AC Power Cord: • Use a power source only with a power rating specified on the marking label. • Insert the plug completely into the outlet, as a loose connection may cause arcing and result in fire.
Table of Contents Preface ............................................................................................... 2 FCC Compliance Statement ................................................................ 3 Safety Precautions ............................................................................. 4 Knowing about Your Scanner .............................................................. 7 Features of the FileScan 3125c .........................................................
Customizing the Function Button .................................................... 36 Care and Cleaning ............................................................................ 38 Cleaning the Scanner Glass Surfaces ................................................ 38 Cleaning the Rollers ....................................................................... 39 Maintenance .....................................................................................
Knowing about Your Scanner The FileScan 3125c is a sheet-fed color document scanner with an built-in automatic document feeder that can hold up to 100 sheets of papers for the unattended volume scanning. It features 600 dpi optical resolution, 35-inch (889 mm) long document scanning support, and has a throughput run of 25 pages (simplex) or 50 images per minute (duplex) in color.
– Auto Document Rotation — With this feature, the scanner automatically rotates every saved files in a readable direction based on a specific OCR language selected. – Smart Threshold — This feature enables the software to specify the best level for a threshold used in high-contrast and black-and-white images automatically, improving the clearance and readability of black-and-white documents.
Installation Requirements In order to use your FileScan 3125c, your computer must satisfy the following system requirements: • CD/DVD-ROM drive (for installing software) • Color display with 24-bit color output capability • 512 MB RAM or more • Pentium IV PC or higher with Hi-Speed USB (USB 2.
Taking a Closer Look Front View 10 No. Names of Parts Functions of Parts 1 Document Feed Tray Holds the documents to be fed into the feeder. 2 Release button Lifts up to open the scanner cover. 3 Scanner cover Used to cover the inner parts of the scanner. 4 Document Output Tray Stores the stacked documents which have been scanned. 5 Output Tray Extender Used to extend the length of the Document Output Tray. 6 Enter button Presses to confirm the selection and start scanning.
Open/Back View No. Names of Parts Functions of Parts 1 Glass Surfaces The places where the CCD cartridges are stored. 2 Separation Roller Assembly Used to separate each sheet of documents when a stack of documents are fed into the feeder. 3 Output Rollers Used to eject documents after scanning. 4 Pick Rollers Used to pick up documents into the feeder. 5 Guide Arms Slides to hold a stack of documents. 6 Feed Roller Assembly Used to feed documents into the feeder.
Initial Setup Following the Four Easy Steps After unpacking your scanner package, follow the steps in order for a quick and easy installation process. Step 1: Unpacking Package Contents After unpacking your scanner package, please check for the major components listed below.
Step 2: Installing the Software Important: You must install all software before connecting your scanner. Always close any open programs and turn off Anti-virus utilities before installing software. 1. Turn on your computer. 2. Place the Microtek Software CD/DVD into a drive. 3. Follow the on-screen instructions to install the driver and software.
Step 3: Installing the Document Feed Tray Before using the Document Feed Tray with your scanner, you need to install it on the scanner. Follow the instructions and graphs below to correctly install the Document Feed Tray. 1. Lift up the Release button in the direction of the arrow shown to open the scanner cover. 2. Install the Document Feed Tray on the scanner; a). insert the four flanges (tabs) of the feed tray into the holes on the scanner, indicated in the graphic by blue circles. a b b).
Step 4: Connecting the Scanner To the Power Adapter 1. Connect the power adapter to the back of the scanner. 2. Plug one end of the power cord into the power adapter, and plug the other end of the power cord into a wall outlet or other power source. To the Hi-Speed USB Cable 3. Connect one end of the Hi-Speed USB cable to your computer. 4. Connect the other end of the Hi-Speed USB cable to the scanner’s USB port. 5.
Positioning Documents This section shows you how to position a stack of documents, as well as credit cards and driver's license into the feeder. To Load a Stack of Documents 1. 2. Pull out the Feed Tray Extender for better paper support if needed. Feed Tray Extender Document Feed Tray Pull out the Output Tray to carry the scanned documents. Flip up the Output Tray Extender to carry the longer documents if needed. Output Tray Output Tray Extender 3.
To Load Cards 1. Slide the Guide Arms toward the center of the feed tray and free up the enough space to put the Card Holder. Guide Arms Card Holder 2. To install the Card Holder into the feed tray, with its front side up, slide the Card Holder along the sides of the Guide Arms down until it completely hangs on the arms. After installed, there will be a slot hollow space between the Card Holder and the Document Feed Tray for loading the card. 3.
Document Notices Note: There are several precautions and reminders about using the scanner correctly. Please refer to the section as below for the detail. 18 • The scanner is not designed for scanning photos; doing so may damage your originals. Microtek accepts no responsibility for damage that may arise from misuse of equipment. • The scanner can handle document specifications: – Paper size: Min. 2.91" x 2.1" (74 mm x 52 mm) Max. 8.5" x 35" (216 mm x 889 mm) – Paper weight: 8 to 28 lbs.
Scanning Documents Using ScanWizard DI ScanWizard DI is a scanning software designed by Microtek for document scanning in color, black and white, and grayscale in both duplex and simplex modes. Its user-friendly interface enables you to easily start the scanning process. Refer to the ScanWizard DI software manual for more details. Warning: • Do not place photos or fragile materials in the feed tray, for it will damage the originals when performing the feeding process.
4. If necessary, check “Auto Document Rotation”, “Smart Documtent Enhancement”, “Remove Blank Page” or “Remove Punch Hole” to enhance the quality of the scanned images. 5. Click the Preview button to perform a preliminary view of the entire image. When done, a preview image appears in the preview window. 6. If necessary, click the Scan Frame tool button to adjust the size of the scan frame (enclosed within the red dotted lines and labeled with the tag “Main”).
Scanning settings Scan frame (enclosed by dotted lines and labeled with the tag “Main”) Preview image (the enclosed frame bordered in red) Preview window Image type Image correction settings FileScan 3125c User's Manual 21
Scanning a Stack of Documents 1. Load the stack of documents to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI (either as a stand-alone by clicking the program icon, or by using the “File-Import” or “Scan” command from an application program). 3. Follow the procedures (steps 3a through 3e) for “Scanning a Single-sheet Document” to specify your scanning requirements in the ScanWizard DI control panel.
For preview purposes only Scan frame (enclosed by dotted lines and labeled with the tag “Main”) Scanning settings Preview image (the enclosed frame bordered in red) Preview window Image type Image correction settings For preview purposes only, take note of the additional notes below: 1. Load a piece of paper from the paper stack into the Document Feed Tray as step 1. Do not load more than one sheet, as a single sheet is sufficient for previewing. 2.
Scanning Documents with Mixed Contents Many documents contain mixed content with both text and pictures on the same page. You can use a function named "Multiple Scan Frames" to scan different types of documents at the same time. 1. Load the single-sheet color print to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI (either as a stand-alone by clicking the program icon, or by using the “File-Import” or “Scan” command from an application program). 3.
12. Reload the document, and then click the Scan or Scan To button to start scanning. If ScanWizard DI is launched as a plug-In from an image-editing program, the scanned image is delivered after the scan to your application, where the image can be saved, printed, or modified further. If ScanWizard DI is launched as a stand-alone program, the scanned image can be saved after the scan to a file, opened in an image-editing program, or sent to a printer.
Scanning Documents with Barcodes Some documents have barcode numbers on them. You can use a function named "Barcode Separator" to scan documents to be filed with barcode numbers. 1. Load the documents with a barcode on to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI as a stand-alone by clicking on the program icon on the desktop. 3.
If the “Save Barcode as Directory” is unchecked, the program will recognize and use the barcode on the scanned document to name the scanned document. You can append any predefined prefix and/or serial number to the output filename in order to differentiate the documents containing same barcode.
Select Frame tool Scan frame (enclosed by dotted lines and labeled with the tag “Main”) Scanning settings Barcode Frame tool Image type Image correction settings Barcode Separator Barcode frame (enclosed by dotted lines and labeled with the tag “BarCode”) 28 FileScan 3125c User's Manual
Utilizing Scanned Documents Depending on your needs, you may save your scanned documents into the following several ways: Scanning for Archiving The archiving function allows the scanner to scan documents for recording purposes. For instance, an image “record” can be kept of multiple-page legal documents or of other important documents, such as birth certificates and tax records. 1. Load the documents to be scanned into the Document Feed Tray. 2.
5. Click the Save button. The originals are sequentially scanned until the stack of documents is depleted; when finished, all the scanned images are saved as a single file. When the Barcode Separator function is checked, the “Scan To: Save As” dialog box should look like the one as shown below. The “Auto filename” option will be replaced by the “Save Barcode as Directory”.
Scanning for OCR The OCR (Optical Character Recognition) function allows the scanner to convert a scanned document into text that can be edited from any word processing application. 1. Load the documents to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI in stand-alone mode by clicking the program icon on the desktop. 3. Follow the procedures (steps 3 through 7) for “Scanning a Stack of Documents” to specify your scanning requirements 4.
5. Click the Save button. The originals are sequentially scanned until the stack of documents is depleted; when finished, all the scanned images are saved as a single file. The saved file can now be opened from your chosen application and is ready to be edited.
Scanning for PDF The scanner can easily convert any paper document into an image and saves it as an Adobe Portable Document Format (PDF) file for viewing with the Adobe application software. It also offers variable compression levels for full controls over file sizes and image quality. 1. Load the documents to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI in stand-alone mode by clicking the program icon on the desktop. 3.
Scanning for E-mail The e-mail function allows the scanner to save and send the scanned images to your preferred e-mail application program in one simple step. This lets you share your scanning results with others fast and easily. 1. Load the documents to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI in stand-alone mode by clicking the program icon on the desktop. 3. Follow the procedures (steps 3 through 7) for “Scanning a Stack of Documents” to specify your scanning requirements.
Scanning for Copying The copy function allows the scanner to work like a copier using your printer, with documents printed successively without interruption. This lets you transform your scanner and printer into a convenient copy station. 1. Load the documents to be scanned into the Document Feed Tray. 2. Launch ScanWizard DI in stand-alone mode by clicking the program icon on the desktop. 3.
Customizing the Function Button The FileScan 3125c is equipped with two physical buttons, Select and Enter, used to automate a number of customized and predefined operations, such as scanning to a file, sending an image to your printer or e-mail account, scanning for OCR, etc. Customizing is done through the “Save Settings to Function Button” command, as explained below. LED display: Show the selected function number. 36 Select button: Press to toggle through the number lists of your preferred functions.
4. 5. In the dialog box, specify your requirements for the button that you wish to define (F1, F2, F3, F4 and F5). a) Select F1, F2, F3, F4 or F5 (e.g., F1) to be defined from the Button options. b) Key in your preferred string in the Label edit box for the selected function button. c) Make your selection among the Function radio buttons below to define your selected button.
Care and Cleaning To ensure optimal performance from the FileScan 3125c, it is important to clean several critical parts of the scanner on a regular basis. Cleaning the Scanner Glass Surfaces 1. Lift up the Release button in the direction of the arrow shown to open the scanner cover. Release button Scanner cover 2. Bei hochgeklapptem Scannerdeckel sehen Sie zwei Scannerglasflächen an der Innenseite des Scannerdeckels und unten im Scanner.
Cleaning the Rollers Prolonged used of the scanner may result in accumulation of ink and other residue on the feeder’s rollers, affecting their efficiency. Clean the rollers periodically to maintain performance. 1. Lift up the Release button in the direction of the arrow shown to open the scanner cover. Release button Scanner cover 2. When the scanner cover is opened, you can find several groups of rollers locating at the bottom of the scanner and the inner side of the scanner cover.
Maintenance The Separation Roller Assembly and the Feed Roller Assembly in your scanner are designed to make document feeding smooth. After usage for a period of time, the Separation Roller and Feed Rollers may become worn, and a problem such as document double-feed may occur. In this case, check either the Separation Roller Assembly or the Feed Roller Assembly, and replace them if needed. Follow the procedure below for replacement of the Separation Roller and Feed Roller Assembly.
3. To remove the Separation Roller from the assembly unit, hold the roller and then pull it out from the assembly unit. Separation Roller 4. To install a new Separation Roller onto the assembly unit, insert the axes on both sides of the roller into the slots of the assembly. 5. Insert and push the whole assembly back into its component until you hear a “click”. Note: • The recommended replacement point for the Separation Roller is approximately 30,000 scans through the feeder.
Replacing the Feed Roller Assembly 1. Lift up the Release button in the direction of the arrow shown to open the scanner cover. Locate the Feed Roller Assembly at the inner side of the scanner. Release button Feed Roller Assembly Scanner cover 2. Push down the lever of the roller cover with your finger to pull out the roller cover.
3. Hold the both sides of the assembly to pull it out carefully from its compartment. 4. Insert the new Feed Roller Assembly into its compartment; 5. a) mount the shaft with a white cap at the end of the shaft into the mounting socket (in white) at the left side of compartment. b) Then, insert and push the whole assembly back into its compartment until it snaps into place. a b Put the roller cover back until you hear a “click”.
Appendix Release button Fixing Paper Jams 1. Lift up the Release button in the direction of the arrow shown to open the scanner cover. Scanner cover 2. Remove the jammed paper by taking out it in a forward-moving direction. 3. Close the scanner cover. You would hear a click sound when the scanner cover returns to its original position. Note: Do not take out a jammed paper by force from the scanner when the scanner cover closes.
Troubleshooting The LED on the scanner cover indicates the status of the scanner. Green On: Ready to scan. Flashing Green: Scanning. Flashing On: Scanning errors happens. Off: Scanner is off. LED First, make sure that you have followed Steps 1 to 4 as described in the “Initial Setup” section of this document (unpack, install, connect). Then if your problem is listed here, try the suggested solution. 1. No light comes on when the scanner is already supplied with power.
7. The scanner cannot pick up papers into the feeder. Make sure the sheets of papers loaded on the Document Feed Tray do not exceed the thickness limit. The thickness limit of the paper is 0.05" (1.25 mm). Maximum paper capacity is 0.4" (10 mm) high. Check if the Separation Roller Assembly becomes worn and needs to be changed. 8. When trying to scan, an error message appears on your screen that reads, “Code -206, ADF paper jam or roller failure.
Specifications Type Sheet-feed color document scanner Scanning Modes Color, grayscale, and black-and-white in a single scanning pass Input: 48-bit color/16-bit grayscale/1-bit B&W Output: 24-bit color/8-bit grayscale/1-bit B&W Optical Resolution 600 x 1200 dpi Scanning Sensor CCD Light Source LED (Light Emitting Diode) Scanning Speed Simplex: 25 ppm, at 200 dpi, A4/line art 25 ppm, at 200 dpi, A4/grayscale 25 ppm, at 200 dpi, A4/color Duplex: 50 ipm, at 200 dpi, A4/line art 50 ipm, at 200 dpi, A4
FileScan 3125c User's Manual
