User guide

*Option available only on branded customer sites.
Organizers can use the meeting lobby to schedule meetings without sending invitations to
attendees. Meetings are simply set and joined by attendees who enter the Meeting Lobby
and wait for the meeting owner to grant them access. As an organizer, you can request
that Live Meeting send you an e-mail notification whenever an attendee arrives in your
meeting lobby. You can then selectively grant or deny access to each attendee in the
Meeting Lobby. If you do not respond within 30 minutes, the attendee is denied access.
Similarly, Live Meeting can send you an e-mail notification when new attendees join the
meeting while a meeting is in progress. You can also "lock the door" to prevent such
interruptions.
A common use of the meeting lobby is to provide people with spontaneous access to your
Meet Now meeting area at a time that they choose, rather than waiting to receive an
invitation from you. For example, you can include the meeting lobby URL for your Meet
Now meeting area on your business cards and e-mail signatures. Customers or co-
workers who want to request an impromptu meeting with you can visit that URL in their
browser, and then wait up to 30 minutes for you to receive an e-mail notification and join
them in the meeting.
You configure the meeting lobby when you set the meeting options for a Meet Now
meeting or a scheduled meeting.
To control meeting access through the meeting lobby
1 In the Meeting menu, click Lobby.
2 In the Meeting Lobby window, select attendees to whom you want to grant
access, and then click Grant Access.
3 In the Meeting Lobby window, select attendees to whom you want to deny
access, and then click Deny Access.