User guide

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Table Of Contents

3M™ Digital Library Assistant Software License
- 3M Library Systems
Overview
- DLA Home screen menu selections
- Frequently asked questions
- Related documents
Getting Started
- DLA hardware components
- Using DLA front panel controls and indicators
- Before using the DLA for the first time
- Installing DLA software
- DLA reset procedure
  - To reset the DLA
    - Handheld Model 803/804 reset procedure
    - Handheld Model 702 and Model 802 reset procedure
Staff-level setup options
- Accessing staff setup options
Setting general options
- Adjusting the sound volume
- Changing the item width setting
  - Item width recommendations
- Selecting a language
- Changing the Reader Timeout setting
- Changing the Items Order Right-to-left setting
- Enabling Check Shelf alerts
- Enabling Backgound inventory
- Changing the Verify setting
  - Enabling the Verify option
  - Identifying security status
- Changing the Time and Date settings
  - Handheld Model 803/804
  - Handheld Mode 702 and Model 802
- Setting screen contrast
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting screen alignment
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting the find function default prefix
  - To set a default prefix (Handheld Model 803/804)
  - To set a default prefix and keyboard type (Handheld Model 702 and Model 802)
- Using the Setup Lists screen
Administrator level setup options
- Accessing the Admin menu
- Using the administrator setup options
- Tag Data Format option (Model 803/804)
- TDFM Status option (Model 803/804)
- End Admin Mode option
Shelf reading basics
- Straightening the shelf
- Aligning the antenna
- Adjusting the antenna
- Separating the tags from metal
Practice exercise
Managing the DLA work flow
- Best practices
  - Shelf order lists
  - Updating lists
Customizing the DLA item display information
- Missing information
- “Item not in database” message
- Typical DLA display information
- Typical DLA work flow
Performing tasks
- Preparing the DLA for user
  - Checking the battery charge
  - Checking lists
- Battery management
  - Handheld Model 803/804
    - Battery-use recommendations
  - Handheld Model 702 and Model 802
    - Battery-use recommendations
- Common DLA tasks
Using the Check Shelf Order function
- Before you begin…
Using the Collect Data function
- Before you begin…
- Collection display features
- Step 1—Use the Collect Data function to collect item IDs
  - When the DLA reads an item for the first time
  - When the DLA reads a search item for the first time
    - If the item is already on the display list and you read the item again:
- Step 2—Save the collected data to a collection category
  - Duplicate data
- Clearing the IDs from a collection category
Using the Pull Items function
- Overview
  - Each time you import pull results
Using the DLA to locate and pull items
- Step 1—Select a pull list
  - Between option selection criteria
    - If the items are stored in shelf order
    - If items are stored in random order
- Step 2—Use the DLA to find items on the pull list
  - Finding items with the Between option ON (selected)
    - Distance Indicator
    - If the item is not shelved correctly
  - Finding items with the Between option OFF (deselected)
    - If the item is not shelved correctly
- Step 3—Remove the pulled items from the pull list
  - To remove an item from a pull list
- Restoring pull lists
  - To restore a pull list
    - In the example shown at right
Using the Sort-and-shelve function
- Overview
- Method 1—Temporary storage and shelving of returned items
  - Optional Shelve function
- Method 2—Fine sort “in-house” items on a cart and then shelve
  - Optional- If you are shelving “in-house use items”
- Method 3—Place unsorted items on a cart and shelve
Using the Find Items function
- To use the Find function
  - Step 1—Use the Specify Criteria screen to enter the item that you want to find
    - Find criteria
  - Step 2—Use the DLA to help locate items
Using the Search for Items function
- Procedure
Using the Shelve Items function
- Before you begin…
- Distance indicator
- Step 1—Use the DLA to find the correct shelf
- Step 2—Use the DLA to find the shelf location
Using the Change Security function
- Procedure
Using the Show Item Info function
- Procedure
Only for libraries using location tags
Using the Check Location function
- Procedure
Using the Check Location+Order function
- Procedure
Using the Inventory Location function
- Procedure
Troubleshooting
- DLA startup problems
DLA staff training
- About staff training
- Staff training outline
Warranty
3M Service
- Information to gather
- 3M Service phone numbers
- 3M Library Systems Web Site

3M™ Digital Library Assistant User Guide

Problem Solution

Check the Data Manager software setup to make sure that

any new circulation system records were added to the

shelf-order and/or search lists. This usually requires

generating new lists from your circulation system and

exporting them to a memory card.

If applicable, make sure that the correct barcode filter was

exported to the memory card. In addition, you can use the

DLA’s admin menu Barcode Filter Test to test the barcode

filter that is on the memory card.

“Item not in database” message will not affect the data

collection function. You can still collect data and save it to

the memory card.

The Find function does not locate the item. The item that you are trying to find must be on one of the

shelf-order or search lists located on the memory card.

The find criteria must occur at the beginning of the field(s).

If a title is entered as find criteria, you must include all the

characters at the beginning of the title (including any

articles such as “a”, “the”, and “an”).

DLA is not reading any tags Make sure the Tag Protocol setting is set for the type of

tags used at your site. For more information on Tag

Protocol settings, see Changing the Tag Protocol setting on

page 34.

The DLA is not reading all of the items. Determine which items are not being read and/or why they

aren’t being read:

Metal shelf dividers – items must be separated by 0.5 in.

(1.3 cm) from metal shelf dividers.

Metallic book covers – metallic materials used in some

book covers can interfere with tag reading.

Improper antenna positioning – see Shelf reading basics on

page 36 for more information.

Moving the DLA too fast – move the DLA at a rate of about

one item per beep when the pacing tone is heard. (See

Shelf reading basics on page 36 for more information.)

Make sure the Tag Protocol setting is set for the type of

tags used at your site. For more information on Tag

Protocol settings, see Changing the Tag Protocol setting on

page 34.

Damaged tags

Missing tags

Thin items

Battery life seems too short

(Model 802)

Handheld Model 702 and Model 802

Excessive use of the screen backlight option will reduce

battery life.

Battery life seems too short

(Model 803/804)

Handheld Model 803/804 hardware

When not in use, remove the battery to conserve the