User guide

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Table Of Contents

3M™ Digital Library Assistant Software License
- 3M Library Systems
Overview
- DLA Home screen menu selections
- Frequently asked questions
- Related documents
Getting Started
- DLA hardware components
- Using DLA front panel controls and indicators
- Before using the DLA for the first time
- Installing DLA software
- DLA reset procedure
  - To reset the DLA
    - Handheld Model 803/804 reset procedure
    - Handheld Model 702 and Model 802 reset procedure
Staff-level setup options
- Accessing staff setup options
Setting general options
- Adjusting the sound volume
- Changing the item width setting
  - Item width recommendations
- Selecting a language
- Changing the Reader Timeout setting
- Changing the Items Order Right-to-left setting
- Enabling Check Shelf alerts
- Enabling Backgound inventory
- Changing the Verify setting
  - Enabling the Verify option
  - Identifying security status
- Changing the Time and Date settings
  - Handheld Model 803/804
  - Handheld Mode 702 and Model 802
- Setting screen contrast
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting screen alignment
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting the find function default prefix
  - To set a default prefix (Handheld Model 803/804)
  - To set a default prefix and keyboard type (Handheld Model 702 and Model 802)
- Using the Setup Lists screen
Administrator level setup options
- Accessing the Admin menu
- Using the administrator setup options
- Tag Data Format option (Model 803/804)
- TDFM Status option (Model 803/804)
- End Admin Mode option
Shelf reading basics
- Straightening the shelf
- Aligning the antenna
- Adjusting the antenna
- Separating the tags from metal
Practice exercise
Managing the DLA work flow
- Best practices
  - Shelf order lists
  - Updating lists
Customizing the DLA item display information
- Missing information
- “Item not in database” message
- Typical DLA display information
- Typical DLA work flow
Performing tasks
- Preparing the DLA for user
  - Checking the battery charge
  - Checking lists
- Battery management
  - Handheld Model 803/804
    - Battery-use recommendations
  - Handheld Model 702 and Model 802
    - Battery-use recommendations
- Common DLA tasks
Using the Check Shelf Order function
- Before you begin…
Using the Collect Data function
- Before you begin…
- Collection display features
- Step 1—Use the Collect Data function to collect item IDs
  - When the DLA reads an item for the first time
  - When the DLA reads a search item for the first time
    - If the item is already on the display list and you read the item again:
- Step 2—Save the collected data to a collection category
  - Duplicate data
- Clearing the IDs from a collection category
Using the Pull Items function
- Overview
  - Each time you import pull results
Using the DLA to locate and pull items
- Step 1—Select a pull list
  - Between option selection criteria
    - If the items are stored in shelf order
    - If items are stored in random order
- Step 2—Use the DLA to find items on the pull list
  - Finding items with the Between option ON (selected)
    - Distance Indicator
    - If the item is not shelved correctly
  - Finding items with the Between option OFF (deselected)
    - If the item is not shelved correctly
- Step 3—Remove the pulled items from the pull list
  - To remove an item from a pull list
- Restoring pull lists
  - To restore a pull list
    - In the example shown at right
Using the Sort-and-shelve function
- Overview
- Method 1—Temporary storage and shelving of returned items
  - Optional Shelve function
- Method 2—Fine sort “in-house” items on a cart and then shelve
  - Optional- If you are shelving “in-house use items”
- Method 3—Place unsorted items on a cart and shelve
Using the Find Items function
- To use the Find function
  - Step 1—Use the Specify Criteria screen to enter the item that you want to find
    - Find criteria
  - Step 2—Use the DLA to help locate items
Using the Search for Items function
- Procedure
Using the Shelve Items function
- Before you begin…
- Distance indicator
- Step 1—Use the DLA to find the correct shelf
- Step 2—Use the DLA to find the shelf location
Using the Change Security function
- Procedure
Using the Show Item Info function
- Procedure
Only for libraries using location tags
Using the Check Location function
- Procedure
Using the Check Location+Order function
- Procedure
Using the Inventory Location function
- Procedure
Troubleshooting
- DLA startup problems
DLA staff training
- About staff training
- Staff training outline
Warranty
3M Service
- Information to gather
- 3M Service phone numbers
- 3M Library Systems Web Site

3M™ Digital Library Assistant User Guide

Problem Solution

The DLA displays incorrect item information.

For example, the DLA displays a title where there should be

an author.

Start Data Manager software, check (preview) the export

format that you assigned to the list.

If the export format is set up correctly, check for problems in

the various lists generated from your circulation system.

If the DLA indicates a misshelved item but the item is

shelved correctly.

Catalog errors

Check the spine label to make sure it matches the item

data displayed on the DLA. If the two are different, the

circulation system record may have an error or the spine

label may be incorrect.

The call number in your circulation system database may

be incorrect.

Other

The shelf-order list (exported from Data Manager) may be

out of order, or the items are shelved differently than what

the shelf-order list indicates. Make sure that the shelf-order

lists in the Data Manager screen are in the order that

matches the physical shelving of items.

Thin items: In some situations (such as large groups of thin

items,) you can change the item-width setting. If you are

reading thin items and the item-width setting is set to

medium or thick, you may experience excessive false shelf

error alerts.

An item appears to be out of order but the DLA indicates

that it is correctly shelved.

The DLA will not report any shelf-order errors that occur

within the order limit range assigned to the Item Width

Setting.

If you use the thin setting for normal or thick items, you may

notice reduced accuracy (some detectable shelf-order

errors may not be reported).

The DLA is finding excessive shelf-order errors. If you use the thick or medium order-limit setting for thin

items, you may experience excessive false shelf-order

errors for items that are in the correct position.

The call number in your circulation system database may

be incorrect.

The shelf-order list(s) (exported from Data Manager) may

be out of order, or the items are shelved differently than

what the shelf-order list indicates.

Thin items: In some situations (such as large groups of thin

items,) you can change the Item Width Setting.

“Item not in database” message appears. The order and search lists on the memory card do not

include this item.

Check your Data Manager software for the following:

Check the Data Manager export log to make sure that you

exported the correct shelf-order lists to the memory card.