User guide

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Table Of Contents

3M™ Digital Library Assistant Software License
- 3M Library Systems
Overview
- DLA Home screen menu selections
- Frequently asked questions
- Related documents
Getting Started
- DLA hardware components
- Using DLA front panel controls and indicators
- Before using the DLA for the first time
- Installing DLA software
- DLA reset procedure
  - To reset the DLA
    - Handheld Model 803/804 reset procedure
    - Handheld Model 702 and Model 802 reset procedure
Staff-level setup options
- Accessing staff setup options
Setting general options
- Adjusting the sound volume
- Changing the item width setting
  - Item width recommendations
- Selecting a language
- Changing the Reader Timeout setting
- Changing the Items Order Right-to-left setting
- Enabling Check Shelf alerts
- Enabling Backgound inventory
- Changing the Verify setting
  - Enabling the Verify option
  - Identifying security status
- Changing the Time and Date settings
  - Handheld Model 803/804
  - Handheld Mode 702 and Model 802
- Setting screen contrast
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting screen alignment
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting the find function default prefix
  - To set a default prefix (Handheld Model 803/804)
  - To set a default prefix and keyboard type (Handheld Model 702 and Model 802)
- Using the Setup Lists screen
Administrator level setup options
- Accessing the Admin menu
- Using the administrator setup options
- Tag Data Format option (Model 803/804)
- TDFM Status option (Model 803/804)
- End Admin Mode option
Shelf reading basics
- Straightening the shelf
- Aligning the antenna
- Adjusting the antenna
- Separating the tags from metal
Practice exercise
Managing the DLA work flow
- Best practices
  - Shelf order lists
  - Updating lists
Customizing the DLA item display information
- Missing information
- “Item not in database” message
- Typical DLA display information
- Typical DLA work flow
Performing tasks
- Preparing the DLA for user
  - Checking the battery charge
  - Checking lists
- Battery management
  - Handheld Model 803/804
    - Battery-use recommendations
  - Handheld Model 702 and Model 802
    - Battery-use recommendations
- Common DLA tasks
Using the Check Shelf Order function
- Before you begin…
Using the Collect Data function
- Before you begin…
- Collection display features
- Step 1—Use the Collect Data function to collect item IDs
  - When the DLA reads an item for the first time
  - When the DLA reads a search item for the first time
    - If the item is already on the display list and you read the item again:
- Step 2—Save the collected data to a collection category
  - Duplicate data
- Clearing the IDs from a collection category
Using the Pull Items function
- Overview
  - Each time you import pull results
Using the DLA to locate and pull items
- Step 1—Select a pull list
  - Between option selection criteria
    - If the items are stored in shelf order
    - If items are stored in random order
- Step 2—Use the DLA to find items on the pull list
  - Finding items with the Between option ON (selected)
    - Distance Indicator
    - If the item is not shelved correctly
  - Finding items with the Between option OFF (deselected)
    - If the item is not shelved correctly
- Step 3—Remove the pulled items from the pull list
  - To remove an item from a pull list
- Restoring pull lists
  - To restore a pull list
    - In the example shown at right
Using the Sort-and-shelve function
- Overview
- Method 1—Temporary storage and shelving of returned items
  - Optional Shelve function
- Method 2—Fine sort “in-house” items on a cart and then shelve
  - Optional- If you are shelving “in-house use items”
- Method 3—Place unsorted items on a cart and shelve
Using the Find Items function
- To use the Find function
  - Step 1—Use the Specify Criteria screen to enter the item that you want to find
    - Find criteria
  - Step 2—Use the DLA to help locate items
Using the Search for Items function
- Procedure
Using the Shelve Items function
- Before you begin…
- Distance indicator
- Step 1—Use the DLA to find the correct shelf
- Step 2—Use the DLA to find the shelf location
Using the Change Security function
- Procedure
Using the Show Item Info function
- Procedure
Only for libraries using location tags
Using the Check Location function
- Procedure
Using the Check Location+Order function
- Procedure
Using the Inventory Location function
- Procedure
Troubleshooting
- DLA startup problems
DLA staff training
- About staff training
- Staff training outline
Warranty
3M Service
- Information to gather
- 3M Service phone numbers
- 3M Library Systems Web Site

3M™ Digital Library Assistant User Guide

Method 2—Fine sort “in-house” items on a cart and then shelve

Use this method to shelve “in-house” items that you place on a cart.

The Sort-and-shelve function provides the additional benefit of allowing you to save the item listing in an in-

house collection category. You can then use Data Manager software to import the “in-house” collection category

to update your circulation system records.

1. Gather all the “in-house” items and place them (unsorted) on a cart.

2. Use the Sort-and-shelve function to read the unsorted “in-house” items that you

placed on a cart.

a) From the Home menu, press Sort.

b) Press and hold the trigger (or use the trigger lock) and read each item by

scanning the shelves of the cart from left to right in sequence.

Do not release the trigger between shelves.

c) The DLA creates a numbered shelving-order list from the items that you read.

d) The shelving-order graphic displays the location of the items as if they were all

on a single shelf.

To interpret this display, you will need to consider the sequence of cart shelves

you scanned.

For example, if you scanned two shelves and the display graphic shows the

item near the middle of the shelf, you should find that item near the end of the

first shelf that you scanned, or near the start of the second shelf that you

scanned.

3. Rearrange the items on the cart in shelving order. (You may want to use two carts,

one for the unsorted items and one for the fine-sorted items.)

a) Use the item-location numbering and graphics to help you find each item and

determine its shelving order.

b) You may want to remove any search items that appear with a search-list name

next to them.

c) Place the items on the shelving cart in shelving order.

4. Move the shelving cart into the library and shelve the items.

Use the scroll buttons to return to the top of the list.

Optional- If you are shelving “in-house use items”

Save the Item IDs from the “in-house” use items to a collection category. See Step 2—Save the collected data to

a collection category on page 66 for more information.

Clear Shelve Save Home

Sort & Shelve

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Ready to Find Items

Under a Wing

629.13 Lindber

Weed

DLA_054.cdr

Check Shelf Order

Collect Data

Pull Items

Sort & Shelve

Order Collect Pull Sort

Home

Sort & Shelve

0/0 Press Trigger To Begin

Digital Library Assistant