User guide

3M™ Digital Library Assistant User Guide
Using the Sort-and-shelve function
The Sort and Shelve function can greatly simplify the process of fine sorting and shelving items.
Overview
This section describes three basic ways to use the Sort-and-shelve function. You may find other ways to use the
Sort-and-shelve function.
Shelving-order list
When you use the Sort-and-shelve function to read a group of items, the DLA generates a shelving-order list
(the order that you will shelve the items). You can use this list to locate each item and fine sort them onto a
shelving cart (in the order that you will shelve them).
When fine sorting items, use the item-location graphics and numbering to help you find each item and
determine its shelving order.
• The position of the item-location graphics indicates the item’s current location relative to the items that you
just read.
• The number in the item-location graphic box indicates the order in which the items should be shelved.
Locating search items
While using the sort-and-shelve function, any items that are on an active search list appear in the shelving-order
list. This allows you to process these items before you shelve them.
• The display-list counter shows the number of search-list items that the DLA found.
• Search-list names appear in a box next to each search item in the shelving-order list.
Collecting in-house item IDs
You can save the Item IDs from a shelving-order list (e.g., in-house items) to a collection category. You can then
use Data Manager software to import the collected IDs as text files to update your circulation system records.
Finding items
Once you generate a shelving-order list, you can select an item on the list and use the DLA to find that item.
The DLA illuminates all three lights and plays a series of rapid beeps when it finds the item.
Shelve function
Once you generate a shelving-order list, you can select an item and use the Shelve function to help shelve that
item.
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