User guide

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Table Of Contents

3M™ Digital Library Assistant Software License
- 3M Library Systems
Overview
- DLA Home screen menu selections
- Frequently asked questions
- Related documents
Getting Started
- DLA hardware components
- Using DLA front panel controls and indicators
- Before using the DLA for the first time
- Installing DLA software
- DLA reset procedure
  - To reset the DLA
    - Handheld Model 803/804 reset procedure
    - Handheld Model 702 and Model 802 reset procedure
Staff-level setup options
- Accessing staff setup options
Setting general options
- Adjusting the sound volume
- Changing the item width setting
  - Item width recommendations
- Selecting a language
- Changing the Reader Timeout setting
- Changing the Items Order Right-to-left setting
- Enabling Check Shelf alerts
- Enabling Backgound inventory
- Changing the Verify setting
  - Enabling the Verify option
  - Identifying security status
- Changing the Time and Date settings
  - Handheld Model 803/804
  - Handheld Mode 702 and Model 802
- Setting screen contrast
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting screen alignment
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting the find function default prefix
  - To set a default prefix (Handheld Model 803/804)
  - To set a default prefix and keyboard type (Handheld Model 702 and Model 802)
- Using the Setup Lists screen
Administrator level setup options
- Accessing the Admin menu
- Using the administrator setup options
- Tag Data Format option (Model 803/804)
- TDFM Status option (Model 803/804)
- End Admin Mode option
Shelf reading basics
- Straightening the shelf
- Aligning the antenna
- Adjusting the antenna
- Separating the tags from metal
Practice exercise
Managing the DLA work flow
- Best practices
  - Shelf order lists
  - Updating lists
Customizing the DLA item display information
- Missing information
- “Item not in database” message
- Typical DLA display information
- Typical DLA work flow
Performing tasks
- Preparing the DLA for user
  - Checking the battery charge
  - Checking lists
- Battery management
  - Handheld Model 803/804
    - Battery-use recommendations
  - Handheld Model 702 and Model 802
    - Battery-use recommendations
- Common DLA tasks
Using the Check Shelf Order function
- Before you begin…
Using the Collect Data function
- Before you begin…
- Collection display features
- Step 1—Use the Collect Data function to collect item IDs
  - When the DLA reads an item for the first time
  - When the DLA reads a search item for the first time
    - If the item is already on the display list and you read the item again:
- Step 2—Save the collected data to a collection category
  - Duplicate data
- Clearing the IDs from a collection category
Using the Pull Items function
- Overview
  - Each time you import pull results
Using the DLA to locate and pull items
- Step 1—Select a pull list
  - Between option selection criteria
    - If the items are stored in shelf order
    - If items are stored in random order
- Step 2—Use the DLA to find items on the pull list
  - Finding items with the Between option ON (selected)
    - Distance Indicator
    - If the item is not shelved correctly
  - Finding items with the Between option OFF (deselected)
    - If the item is not shelved correctly
- Step 3—Remove the pulled items from the pull list
  - To remove an item from a pull list
- Restoring pull lists
  - To restore a pull list
    - In the example shown at right
Using the Sort-and-shelve function
- Overview
- Method 1—Temporary storage and shelving of returned items
  - Optional Shelve function
- Method 2—Fine sort “in-house” items on a cart and then shelve
  - Optional- If you are shelving “in-house use items”
- Method 3—Place unsorted items on a cart and shelve
Using the Find Items function
- To use the Find function
  - Step 1—Use the Specify Criteria screen to enter the item that you want to find
    - Find criteria
  - Step 2—Use the DLA to help locate items
Using the Search for Items function
- Procedure
Using the Shelve Items function
- Before you begin…
- Distance indicator
- Step 1—Use the DLA to find the correct shelf
- Step 2—Use the DLA to find the shelf location
Using the Change Security function
- Procedure
Using the Show Item Info function
- Procedure
Only for libraries using location tags
Using the Check Location function
- Procedure
Using the Check Location+Order function
- Procedure
Using the Inventory Location function
- Procedure
Troubleshooting
- DLA startup problems
DLA staff training
- About staff training
- Staff training outline
Warranty
3M Service
- Information to gather
- 3M Service phone numbers
- 3M Library Systems Web Site

3M™ Digital Library Assistant User Guide

Using the DLA to locate and pull items

Step 1—Select a pull list

1. From the Home screen, press Pull.

The Pull Lists screen displays all the pull lists on the memory card.

2. Select the pull list that contains the item(s) that you want to pull.

The numbers above the pull-list name indicate: number of items that still

need to be pulled/ total number of items in the original list. For example,

22/25 indicates that the original pull list had 25 items, three items were

pulled and removed from the list, and 22 items have not been pulled yet.

3. Press Use, to select the currently highlighted pull list.

The Pull Items screen displays the first item on the pull list.

If necessary, use the scroll buttons to move down the list and select the

item that you want to pull.

The items in the pull list appear in the order that your circulation system

placed them in when you created the list.

Large pull lists (3000 items or more) may take up to 90 seconds to

load.

4. Set the Between option ON (selected) or OFF (deselected).

(See the descriptions below.)

Between option selection criteria

If the items are stored in shelf order

Select the Between option when pulling items from locations where the items

are stored in shelf order.

This allows you to use the distance indicator, alert sounds, indicator lights,

and the shelf-order information while you use the DLA to find the item.

If items are stored in random order

Deselect the Between option when pulling items from locations where the items are not stored in shelf order.

With this function OFF, the distance indicator and shelf-order information will not appear. This eliminates false

readings on the distance indicator, alert sounds, indicator lights, and shelving information.

Check Shelf Order

Collect Data

Pull Items

Sort & Shelve

Order Collect Pull Sort

Pull Lists

Select List

Pull 1 32/32

Pull 2 22/25

Pull 3 125/125

Use

Home

DLA-040

Between

Checkbox

Home

Pulled

Pull Items

24/32 Press Trigger

Pull 1

The new alchemists : brea

620.11 Hazen

Lists

Between:

Digital Library Assistant