User guide

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Table Of Contents

3M™ Digital Library Assistant Software License
- 3M Library Systems
Overview
- DLA Home screen menu selections
- Frequently asked questions
- Related documents
Getting Started
- DLA hardware components
- Using DLA front panel controls and indicators
- Before using the DLA for the first time
- Installing DLA software
- DLA reset procedure
  - To reset the DLA
    - Handheld Model 803/804 reset procedure
    - Handheld Model 702 and Model 802 reset procedure
Staff-level setup options
- Accessing staff setup options
Setting general options
- Adjusting the sound volume
- Changing the item width setting
  - Item width recommendations
- Selecting a language
- Changing the Reader Timeout setting
- Changing the Items Order Right-to-left setting
- Enabling Check Shelf alerts
- Enabling Backgound inventory
- Changing the Verify setting
  - Enabling the Verify option
  - Identifying security status
- Changing the Time and Date settings
  - Handheld Model 803/804
  - Handheld Mode 702 and Model 802
- Setting screen contrast
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting screen alignment
  - Handheld Model 803/804
  - Handheld Model 702 and Model 802
- Setting the find function default prefix
  - To set a default prefix (Handheld Model 803/804)
  - To set a default prefix and keyboard type (Handheld Model 702 and Model 802)
- Using the Setup Lists screen
Administrator level setup options
- Accessing the Admin menu
- Using the administrator setup options
- Tag Data Format option (Model 803/804)
- TDFM Status option (Model 803/804)
- End Admin Mode option
Shelf reading basics
- Straightening the shelf
- Aligning the antenna
- Adjusting the antenna
- Separating the tags from metal
Practice exercise
Managing the DLA work flow
- Best practices
  - Shelf order lists
  - Updating lists
Customizing the DLA item display information
- Missing information
- “Item not in database” message
- Typical DLA display information
- Typical DLA work flow
Performing tasks
- Preparing the DLA for user
  - Checking the battery charge
  - Checking lists
- Battery management
  - Handheld Model 803/804
    - Battery-use recommendations
  - Handheld Model 702 and Model 802
    - Battery-use recommendations
- Common DLA tasks
Using the Check Shelf Order function
- Before you begin…
Using the Collect Data function
- Before you begin…
- Collection display features
- Step 1—Use the Collect Data function to collect item IDs
  - When the DLA reads an item for the first time
  - When the DLA reads a search item for the first time
    - If the item is already on the display list and you read the item again:
- Step 2—Save the collected data to a collection category
  - Duplicate data
- Clearing the IDs from a collection category
Using the Pull Items function
- Overview
  - Each time you import pull results
Using the DLA to locate and pull items
- Step 1—Select a pull list
  - Between option selection criteria
    - If the items are stored in shelf order
    - If items are stored in random order
- Step 2—Use the DLA to find items on the pull list
  - Finding items with the Between option ON (selected)
    - Distance Indicator
    - If the item is not shelved correctly
  - Finding items with the Between option OFF (deselected)
    - If the item is not shelved correctly
- Step 3—Remove the pulled items from the pull list
  - To remove an item from a pull list
- Restoring pull lists
  - To restore a pull list
    - In the example shown at right
Using the Sort-and-shelve function
- Overview
- Method 1—Temporary storage and shelving of returned items
  - Optional Shelve function
- Method 2—Fine sort “in-house” items on a cart and then shelve
  - Optional- If you are shelving “in-house use items”
- Method 3—Place unsorted items on a cart and shelve
Using the Find Items function
- To use the Find function
  - Step 1—Use the Specify Criteria screen to enter the item that you want to find
    - Find criteria
  - Step 2—Use the DLA to help locate items
Using the Search for Items function
- Procedure
Using the Shelve Items function
- Before you begin…
- Distance indicator
- Step 1—Use the DLA to find the correct shelf
- Step 2—Use the DLA to find the shelf location
Using the Change Security function
- Procedure
Using the Show Item Info function
- Procedure
Only for libraries using location tags
Using the Check Location function
- Procedure
Using the Check Location+Order function
- Procedure
Using the Inventory Location function
- Procedure
Troubleshooting
- DLA startup problems
DLA staff training
- About staff training
- Staff training outline
Warranty
3M Service
- Information to gather
- 3M Service phone numbers
- 3M Library Systems Web Site

3M™ Digital Library Assistant User Guide

Using the Check Shelf Order function

Use the Check Shelf Order function to read a shelf and find items that are in the

wrong shelf position.

While performing check shelf order, any items that you read that are on an active

search list appear with the search-list name next to it (enclosed in a box).

Before you begin…

The memory card that you insert into the DLA should contain current versions of

the various lists and collection categories required to perform tasks:

• A shelf-order list for the items that you will be checking. The shelf-order lists

should appear in the order that they are physically located in the library.

• Any search list that contains items that you want to search for while checking

shelf order.

• Any data collection categories required for data-collection tasks.

DLA staff options that affect the Check Shelf Order function

Item Width

3M recommends using the medium setting for most applications. An incorrect

setting may result in excessive shelf-order errors or reduced accuracy. (See

Changing the item width setting on page 20.)

Checkshelf Alerts

This setting is typically enabled to alert you to items that may belong on a different

shelf. (See Enabling Check Shelf alerts on page 22.)

DLA_046

HomeShelve SaveClear

Check Shelf Order

6/24 Ready to Find Items

The Walking Spell

PS3513.A632 C3

Someday Soon

PS3513.A413 S5 1941

Goes Between:

-8

Shelving

Press Trigger to Begin

The Fire Eaters

The Poisoned Orchard

PS3513.A413 B6 1974

PS3513.A632 B5

Someday Soon

PS3513.A413 S5 1941

HomeCancelClear

Check Shelf Order

Collect Data

Pull Items

Sort & Shelve

Order Collect Pull Sort

Home

Check Shelf Order

0/0

Press Trigger To Begin

Digital Library Assistant

DLA_044a

Setup Lists

Setup Options

User Mode Status

About DLA

About

Lists Option Mode

Digital Library Assistant

Home

Options: General

Items ordered right-to-left

“Check Shelf” alerts

Background inventory

Verify:

Sound volume:

Item Width:

Language:

Reader Timeout:

Set Clock

6/14/05 4:29 pm

Medium

English

Thin

Thick

Medium