User guide

3M™ Digital Library Assistant User Guide
Typical DLA display information
The export formats that you create using Data Manager software determine the information displayed on the
DLA.
• The examples in the table below show what a typical library might do.
• Feel free to experiment with Data Manager software to customize the types of information that appear on
your DLA.
List Type Primary Information
(approximately 25 characters)
Secondary Information
(approximately 29 characters)
Shelf order lists
When using the Check Shelf Order
function, the information displayed
on the DLA is defined in Data
Manager export format assigned to
the shelf-order list that contains the
item.
The title of the item is often
selected as the Primary
Information field.
The item’s call number is often included in
the Secondary Information field.
Portions of the author’s name are
sometimes included.
Pull lists
When using the Pull Items
function, the DLA displays the
primary and secondary information
defined in the export format
assigned to the pull list.
Weeding application
The primary information often
includes portions of the title and
call number.
Weeding application
The secondary information may include:
publication date, last circulated date, total
circ count, internal circ count, external circ
count, etc.
Hold-list application
The title of the item is often
selected as the Primary
Information field.
Hold-list application
The call number of the item is often
selected as the Secondary Information
field.
Other information such as branch
designators can be included as secondary
information.
Search lists
Typically, when the DLA reads a
search item, the information
displayed is from the shelf-order
list that contains the item.
If the item is NOT on a shelf-order
list, the information displayed
depends upon the Data Manager
export format assigned to the first
search list that contains the item.
If a search item is found while using another DLA function, the primary and
secondary information displayed depends upon which list(s) that item is on:
• If the item is on a shelf-order list, the information displayed depends upon the
Data Manager export format assigned to the shelf-order list.
• If the item is NOT on a shelf-order list, the information displayed depends
upon the Data Manager export format assigned to the first search list that
contains the item. The DLA searches these lists in the order that they appear
in the Data Manager main window.
Search Labels
If the item is on multiple search lists, the DLA searches the search lists in the
order that they appear in the main Data Manager window. The DLA displays the
search label from the first “active” search list that contains the item.
It is important to use Data Manager to prioritize your search lists (place them in
order with the most important search list at the top). For example, if you had the
same item on a “claims returned” list and a “missing” list you might decide that
finding a claims return item is more important than a missing item.
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