MAXTOR SHARED STORAGE II “ User’s Guide
MAXTOR SHARED STORAGE II USER’S GUIDE Contents Windows Installation Introduction . . . . . . . . . . . . . . . . . . . . . . . . Macintosh Installation Introduction. . . . . . . . . . . . . . . . . . . . . . . . Web User Interface 20 Accessing the Web UI . . . . . . . . . . . . . . 37 About this Guide. . . . . . . . . . . . . . . . . . . . 1 About this Guide . . . . . . . . . . . . . . . . . . . 20 Run Set-up Wizard . . . . . . . . . . . . . . . . 38 Components . . . . . . . . . . . . . . . . . . . .
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Introduction About this Guide Thank you for selecting the Maxtor Shared Storage II Drive. The following symbols and conventions are used in this guide: Connecting this storage solution to your network in a home or small office is a simple and economical way for users to share and backup files.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Handling Precautions FIGURE 2 INCLUDED IN PACKAGE 1. Backup Solution 2. Power Adapter 3. Ethernet Cable 4. EasyManage CD Please handle your new Maxtor Shared Storage II with care! Follow the precautions listed here or you could damage your drive and void the product warranty. Review the Maxtor Limited Warranty for more information. Follow these precautions to prevent data loss – Do not bump, move or drop the drive while in operation.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Installing the Shared Storage II Step 1 – Connect the Drive Connecting the Power 1. Plug the round female connector from the power adapter into the drive’s power connector. The Maxtor Shared Storage II connects to your computer with a Cat5 Ethernet cable. 2. Plug the female connector on the power cord into the power adapter. Connecting the Ethernet Cable 1. Plug one end of the Ethernet cable into your network, router or switch. 3.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Step 2 – Power up the Drive Front Panel LEDs 1. Press the round black button on the back panel of your Maxtor Shared Storage Drive. The green LED (light) with illuminate in the center of the power button.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Step 3 – Set up the Drive 1. Insert the Maxtor Shared Storage II Installation Software into your CD-ROM drive. The Select Language window will display. Note: In the event that the CD does not autorun, click Start ➔ Run. Browse to the drive letter associated with the EasyManage CD. Click on Setup, click Open, and then click OK. 2. The Select Language window opens. Choose your language (e.g., English). 3. From the main menu, click Install Software. 4.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Using the Shared Storage II If you select a Shared Storage II Drive, EasyManage will display this image: Using EasyManage Home The EasyManage Home window provides access to the following: Search for Shared Storage Drives When selecting this option, EasyManage discovers Shared Storage Drives located on your network segment. When detected, the following information is displayed: – – – – – Hostname (e.g.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Backup Log File You can see the details of a backup by reading the log file. To view the log file, click the colored status indicator in the Backup Status column. Depending on your operating system, you will be prompted with Open File window. If so, click the Open button. This will launch your system’s text editor (e.g., Notepad) and show you information regarding the backup in question.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Naming Conventions – A User Name may contain 1 - 20 characters – Users with a Private user account can have a Password that contains 1 - 32 characters – Both the User Name and Password may contain letters, numbers, and underscores “_”, but no spaces or symbols can be used To Create a Public Home User Account 1. From the EasyManage home page, click the Create a user account button. To Create a Public Business User Account 1.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION To Create a Private Home User Account 1. From the EasyManage home page, click the Create a user account button. To Create a Private Business User Account 1. From the EasyManage home page, click the Create a user account button. 2. The Create a user account screen opens. Click on the Private and Home buttons. 2. The Create a user account screen opens. Click on the Private and Business buttons. 3. In the Name field, type the name for the user. 3.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Connect to a User Account This feature of EasyManage allows you to select the user account’s share that you wish to use on your PC. 1. Click the Connect to a user account button. 2. The Connect to a user account window is displayed. At this point, EasyManage identifies all user accounts on the Shared Storage drive and lists them in the Name field. 3. Click on the triangle to the right of the Name field and select a name from the drop-down menu.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION To Sort Files into Our Public Folder 2. From the Settings screen, click Drag and Sort. Folder Tags By default, this feature adds a special icon to each folder on your computer that is set to be backed up to the Shared Storage Drive. 3. Click the Sort files into “Our” public folder button and click Apply. At this point, the Drag and Sort feature is configured to copy files to “Our” public folder and you are returned to the Drive Management window.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Shared Folder Backup This option will launch your browser and open the Shared Folder Backup portion of the Web UI. From this, you can: – Format an external USB drive for use as a backup for Shared Folders located on the Shared Storage Drive – Backup and Restore data Note: See “The Web UI” later in this guide for details on using the Maxtor Shared Storage Web UI - Shared Folder Backup for more information on configuring these settings.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Delete Historical Versions This option will delete all but the most recent Historical File Versions from your user account’s My Backup folder. 1. Open EasyManage and click on the Backup button. 2. The Backup Files to My Shared Storage Device window opens. Click Backup File Management. Automatic Backups On/Off You can turn Off/On Automatic Backups on your Shared Storage Drive.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Restore Restore to Folder Original Differences Between Restore Methods Restore Historical Versions of Individual Backed-up Files Choosing this option allows you to restore an individual historical version of a file, based on the date it was backed up. The number of historical versions available is based on the number selected in the Backup File Management option under Edit Historical Versions. You can select between 1 – 10 Historical Versions to save.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION OneTouch Status Icons The OneTouch Status Icon can: – Report the connectivity of your Shared Storage Drive and or the status of the last backup – Can be used for accessing certain EasyManage software features Color Definitions Icon Gray Green Yellow Red Blue Meaning No Shared Storage Drive is connected. Last backup completed successfully. Change Account This feature will launch the EasyManage’s Connect to a user account window.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Exit This feature exits (closes and removes) the OneTouch Status icon from your System Tray. To exit OneTouch Status: Using Media Server 1. Click on the OneTouch Status icon and select Exit from the menu. 2. A window appears asking you to confirm this task. Click Yes to continue. This closes the OneTouch Status application. In the event that the OneTouch Status Icon still appears in the System Tray, simply move your mouse over it to remove it.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Storing Audio Resetting Your Shared Storage II Drive Using your computer as an audio jukebox is a very popular application. This allows you to store and play thousands of your favorite songs. You can also create and manage an audio library from your Maxtor Shared Storage II.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Security Lock Media Serving Your new Maxtor Shared Storage II includes a security locking slot on the back of the drive. The slot is compatible with most security locking cables. With the Shared Storage Drive’s Media Serving capabilities, you can view videos or photos and listen to music on your home entertainment center without ever turning on your computer. The Media Server feature is disabled by default on the Shared Storage Drive.
MAXTOR SHARED STORAGE II WINDOWS INSTALLATION Considerations for Home Media Networks – Some data may not be available for access for up to two (2) hours after being copied to the Shared Storage Drive. To obtain immediate access to these media files, click the Refresh button located in Web UI. – Take a survey and note all of the wireless devices in your household (e.g., radio’s, stereo’s, speakers, phones, cell phones, microwave ovens, alarms, etc.).
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Introduction About this Guide Thank you for selecting the Maxtor Shared Storage II Drive. The following symbols and conventions are used in this guide: Connecting this storage solution to your network in a home or small office is a simple and economical way for users to share and backup files.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Handling Precautions FIGURE 2 INCLUDED IN PACKAGE 1. Backup Solution 2. Power Adapter 3. Cat5 Ethernet Cable 4. EasyManage CD Please handle your new Maxtor Shared Storage II with care! Follow the precautions listed here or you could damage your drive and void the product warranty. Review the Maxtor Limited Warranty for more information. Follow these precautions to prevent data loss – Do not bump, move or drop the drive while in operation.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Installing the Shared Storage II Step 1 – Connect the Drive Connecting the Power 1. Plug the round female connector from the power adapter into the drive’s power connector. The Maxtor Shared Storage II connects to your computer with a Cat5 Ethernet cable. 2. Plug the female connector on the power cord into the power adapter. Connecting the Ethernet Cable 1. Plug one end of the Ethernet cable into your network, router or switch. 3.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Step 2 – Power up the Drive Front Panel LEDs 1. Press the round black button on the back panel of your Maxtor Shared Storage Drive. The green LED (light) with illuminate in the center of the power button.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Step 3 - Setup the Drive 1. Insert the Maxtor Shared Storage II Installation Software into your CD-ROM drive and double-click the Install CD icon. 2. Then double-click the Maxtor EasyManage.pkg icon to launch the program. 13. The EasyManage software will begin locating Shared Storage Drives detected on the network. 14. When found, you will see the Network ID number and IP address for the located drive(s). For example: MSS-0170CA (192.169.1.108). 4.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Using the Shared Storage II Create and Use Shared Folders Using EasyManage User Account Types Public – With a public account, all of your files are accessible to anyone who has an account on your Shared Storage Drive. Once installed, you can use your new Maxtor Shared Storage II in the same way you use the other drives on your computer.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Creating a Public/Home User Account 1. From the main EasyManage screen, click the Create a User Account button. Creating a Public/None User Account 1. From the main EasyManage screen, click the Create a User Account button. 2. Select the Public User Account type. 2. Select the Public User Account type. 3. Select the Home Folder type. 3. Select the None Folder type. 4. Type a Name for your shared folder. 4. Type a Name for your shared folder. 5.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Creating a Private/Business User Account 1. From the main EasyManage screen, click the Create a User Account button. 7. When created, the word “Success” will appear near the help button and a shortcut to the shared folder for this user account will appear on the desktop. 2. Select the Private User Account type. 3. Select the Business Folder type. 8. Double-click the shortcut to view its contents. 4. Type a Name for your shared folder.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Method 2 – Connect a Private User Account 1. From the main EasyManage screen, click the Connect to a User Account button. The Connect to User Account window is displayed. 2. Select the Private User Account that you wish to connect. 3. Type the Password. 4. Click Connect. At this point, the EasyManage software connects to the user account. 5.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Adding Drag and Sort Folders To add a new folder: 1. Click the plus sign (+) at the bottom of the column. A sheet will drop down where you can enter the new folder name. 2. After clicking OK, the new folder will appear in the list in alphabetical order. Adding Drag and Sort File Types To Add a New File Type: 1. Select the folder in which you want to store the new file type. 2. Click the plus sign (+) at the bottom of the File Types column.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Editing Backup Settings Set Day and Time Choose a time for your backup by clicking the arrow buttons or typing. Then choose day(s) by clicking them. Enable Scheduled Backups This turns scheduled backups on or off. You may also control this setting using the Scheduled Backup button in the main EasyManage screen. Back Up Now After you've selected the folders to back up, the day and the time, you can back up your folders immediately by clicking Back Up Now.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Shared Storage Administration The button launches the Shared Storage Drive’s Web User Interface (Web UI). Backup Connect to My Selected User Account at Login Note: You must login as the admin user to use the Web UI. Select this option if you want to connect to the selected User Account when you login to your Mac computer. To Access this Feature 1. Open EasyManage and click on the Settings button.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Restore Select a Restore Location Restore Recent Files and Folders Original: Restores file(s) to their original location, replacing the existing version. You can restore the most recent version of backed-up files and folders. Select a File or Folder 1. From the EasyManage main menu, click the Restore button. Temporary: Restores files to the temporary location in the Documents folder of the current user. For example: /Users/ John/Documents/Maxtor Restore.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION SimpleView™ Storage and Backup Status Using Media Server This screen provides you with an overview of each user's storage and backup information: Click SimpleView.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Storing Audio Resetting Your Shared Storage II Drive Using your computer as an audio jukebox is a very popular application. This allows you to store and play thousands of your favorite songs. You can also create and manage an audio library from your Maxtor Shared Storage II.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Note: See “The Web UI” later in this guide for details on using the Maxtor Shared Storage Web UI. Run Set-up Wizard for more information on re-configuring these settings. Security Lock Your new Maxtor Shared Storage II includes a security locking slot on the back of the drive. The slot is compatible with most security locking cables.
MAXTOR SHARED STORAGE II MACINTOSH INSTALLATION Considerations for Home Media Networks – Some data may not be available for access for up to two (2) hours after being copied to the Shared Storage Drive. To obtain immediate access to these media files, click the Refresh button located in Web UI. – Take a survey and note all of the wireless devices in your household (e.g., radio’s, stereo’s, speakers, phones, cell phones, microwave ovens, alarms, etc.).
MAXTOR SHARED STORAGE II WEB USER INTERFACE Web User Interface The Web User Interface (Web UI) is used for the following actions: – Setup the Shared Storage Drive (Language, Date/Time Settings, Administrative Password, etc.) – By IP Address – Each Shared Storage Drive has its own IP Address, whether it is Static, assigned from a DHCP Server, or by default via Automatic Private IP Addressing (APIPA). To launch the Web UI via its IP Address if the Shared Storage Drive’s address is 169.254.26.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Run Set-up Wizard 3. Select your Time Zone. The Run Set-up Wizard will aid in the initial configuration of your Shared Storage Drive. From the Wizard, you can: 4. To disable the Network Time Protocol feature, click Disable and then click Next.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Note: If you do not want an Administrator password on your Shared Storage Drive, select the NO button indicating that you do not want to assign an Administrator password and then click Next. You will be prompted to authenticate using the Administrator’s name (admin) and type the newly created administrator password. Click OK.
MAXTOR SHARED STORAGE II WEB USER INTERFACE The user is added and should immediately have access to the Shared Storage Drive. Modify Account Settings and Shared Privileges Use this page to change a password as well as modify what shared folders a user has access to on pre-existing accounts. Note: The Admin account always has access to every folder on the Shared Storage Drive. To Change Folder Permissions 1. Click Modify Account Settings and Shared Privileges. 2.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Shared Folders Management 3. Set the Access Privileges at: – Public shared folder if you would like everyone to have access. 4. Click Next. Overview Use the Shared Folders Management page to manage the way people access and store information on your Shared Storage Drive. 5. You will see confirmation that the share was successfully created. Click OK to go back to the Shared Folders Management page. The Shared Folders Management page is where you can: 6.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Modify Shared Folder Access Privileges To Change Folder Permissions To Suspend a Shared Folder 1. Click Delete, Suspend or Re-Activate Shared Folders. 1. Click Modify Shared Folder Access Privileges. 2. Find the Shared Folder to Suspend and click Suspend. 2. Find the Share to modify the permissions for and click Modify. 3. It will confirm that the selected Shared Folder has been suspended. Click OK to return to the Shared Folders Management page. 3.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Manage Digital Photos, Music, Video Media server technology enables digital photo, music, and video playback to networked home entertainment systems. By default, the Media Server is disabled. To Disable Media Server 1. Click Manage Digital Photos, Music and Videos. 2. Click Disable Media Server. 3. Click Next. To Manage Digital Photos, Music and Videos 1. Click Manage Digital Photos, Music and Videos. 4.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Create Backup Set This option allows you to create a backup of shared files and folders that reside on your Shared Storage Drive. Delete Backup Set This feature allows you to delete a backup set stored on the External USB drive connected to the Shared Storage Drive. 1. Select Shared Folder Backup. 1. From the Shared Folder Backup Home Page, select Delete Backup Set. 2. From the Shared Folder Backup Home Page, select Create Backup Set. 3.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Back Up This option allows you to perform an immediate backup of all, or selected Backup Sets. 1. From the Shared Folder Backup Home Page, select Back Up. 2. A page opens prompting you to select which backup sets you wish to immediately backup. Select the backup sets and choose Back Up Now. 3. A page opens showing you the status of the backup. When finished, choose Done and return to the Shared Folder Backup page.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Language, Date and Time Enter your language preference, date, and Network Time To select the Language Network Settings Use this page to assign the file server a name, identify the workgroup to which it belongs, and to set the IP configuration of the Shared Storage Drive. 1. Use the pull down menu and select the your language. Network Time Protocol To Set the Name of Your Shared Storage Drive 1. Click Network Settings.
MAXTOR SHARED STORAGE II WEB USER INTERFACE System Maintenance Use these pages to run disk utilities and perform diagnostics; modify power management settings, and to update your Shared Storage Drive software. To Change Power Management Settings 1. Click Power Management. 2. Select the Drive that you would like to apply power management settings to. 3. Use the pull down menu to select the time which you would like the drive to sit idle before “Going to sleep.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Configure Your USB Devices Use these pages to configure USB drives and to manage USB printers plugged into the Shared Storage Drive. Format USB Drive 1. Click Format USB Drive. 2. Select the button indicating if you would like to: – Re-format the drive and create a single partition – Re-format a specific existing partition 3. If necessary, select the partition you wish to format and click Next. 4. Enter a Volume name and click Next. 5.
MAXTOR SHARED STORAGE II WEB USER INTERFACE System Status Online Help Your Shared Storage Drive has advanced help features. To access these files, click on the Online Help link at the bottom of the drive file screen. Overview Use the System Status page to get a summary of your Maxtor Shared Storage Drive, including IP address, Users and Shares, USB Devices and Printers attached to the unit.
MAXTOR SHARED STORAGE II WEB USER INTERFACE Using External USB Drives with Your Shared Storage II There are 2 USB ports on the back of your drive which allow you to connect USB hard drives, such as the Maxtor OneTouchTM and Maxtor Personal Storage 5000 drives. Note: The Maxtor Shared Storage Drive is only compatible with USB drives that are formatted with the FAT32 file system. With the FAT32 file system, the size of a single file is limited to 4 GB.
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