Specifications
THE SHALLECK COLLABORATIVE SANTA ROSA CITY COUNCIL
AV SYSTEMS UPGRADE
April 6, 2012 27 41 16 9 AV SYSTEMS
100% CD
1.08 CURRENT TECHNOLOGY:
A. Only the most current hardware and software shall be provided. In no case will discontinued
or superseded products be acceptable. If the manufacturer has developed and successfully
released products that meet or exceed the criteria within this specification, the Contractor
shall notify the Owner’s Representative and submit the new product for review. If accepted,
the products shall be provided at no additional cost to the Owner. Software upgrades and
authorized support services for its proper integration into the system shall be provided at no
cost to the Owner throughout the warranty period.
B. In the event of known product defaults or recall, the Contractor shall immediately notify the
Owner’s Representative and make immediate arrangements for remedy.
C. None of the stipulations herein shall be grounds for revision to the Project schedule.
D. See related procedures under Warranties in this Section.
1.09 SUBSTITUTIONS:
A. All requests for substitutions from the specified materials, assemblies or related services shall
be submitted for review by Owner’s Representative in accordance with Section 1. Requests
shall be made in a timely fashion so as to not affect the Project schedule in either case of the
substitution being accepted or rejected.
B. Documentation for the substitution shall be submitted with supporting material and shall
including the related information for the item as specified so that equivalence can be
demonstrated. The burden of proof rests solely upon the Contractor. The Owner’s
Representative shall be the sole evaluator of the fitness of the substitution.
C. All expenses related to the substitution including, but not be limited to, all fees and expenses
incurred in the evaluation of the substitution, and any effect on the costs and schedule of
other trades whether or not the substitution is accepted, shall be borne by the Contractor.
1.10 SUBMITTALS:
A. If permitted under Section 1, all submittals shall be made in electronic format.
1. Files shall be in .pdf format, and submitted via CD or DVD.
2. Clearly indicate submittal number and description in the file name of the document.
3. Each document shall be a separate file.
4. Markups will be made electronically, and the submittal returned via CD or DVD.
B. Submittals shall be made in a timely fashion so as to not affect the Project schedule, and
shall allow for adequate time for review and resubmittal. Partial submittals will not be
acceptable and will be returned without review.
C. Submittals shall be reviewed and field dimensions verified prior to commencing acquisition
for, and fabrication of the Work in this section. All services and parts of the work in this
section shall be verified through the submittal process.
D. Prior to commencing work on shop drawings, the contractor shall facilitate a meeting between
the contractor and Owner’s Representative and his consultant to “walk through” the AV
systems.
E. Conduit, Backboxes and Electrical Systems Verification Letter:
1. Within 30 days of contract award, the AV contractor shall review all relevant information
pertaining to the AV systems lowvoltage conduit, backboxes, and linevoltage electrical
work to be performed by Division 26. A formal memo, outlining acceptance (or desired
changes) of the contract drawing shall be provided. Failure to provide this memo
indicates acceptance of, and liability for, the conduit, backboxes and electrical systems
as indicated in the Drawings.