Pub2IDv5.
Pub2IDv5.5_User_Guide 1 2 3 4 PUB2IDv5.5 User Guide and Conversion Limitations 1.1 PUB2ID System Requirements 4 1.2 PUB2ID What's in the package 5 1.3 Using Pub2ID 6 1.4 PUB2ID Workflow 7 PUB2ID Text & Fonts 2.1 PUB2ID Fonts & Styles 2.2 PUB2ID Text Flow 11 2.3 PUB2ID Tables 12 2.4 PUB2ID Text Wrap 13 2.5 PUB2ID Text Formatting Effects 14 PUB2ID Images & Graphics 3.1 PUB2ID Images 16 3.2 PUB2ID Image Effects & Special Effects 19 PUB2ID Other Document Traits 4.
PUB2IDv5.5 User Guide and Conversion Limitations Pub2IDv5.
PUB2ID System Requirements PUB2ID Macintosh System Requirements Mac OS 10.5.8 and higher • Licensed Copy of Adobe InDesign CS4 (v6.x) , CS5 (v7.0) or CS5.5 (v7.5) • Internet connection to activate Pub2ID • Microsoft Publisher support - Versions 2002 through 2010 * Publisher documents converted to XPS are not supported by Pub2ID. PUB2ID Windows System Requirements Windows XP, Vista, Windows 7 • Licensed Copy of Adobe InDesign CS4 (v6.x) , CS5 (v7.0) or CS5.5 (v7.
PUB2ID What's in the package PUB2ID For Macintosh • • • Installation Guide User Guide Installer programs for Pub2IDv5.5 Mac PUB2ID For WIndows • • • Installation Guide User Guide Installer program for Pub2IDv5.5 Windows Pub2IDv5.
Using Pub2ID Pub2ID, quick and easy to use 1. 2. 3. 4. 5. 6. 7. 8. 9. Simply use the InDesign >File>Open menu to locate your Microsoft Publisher file and click “Open”; or: Click the “Markzware” item on the InDesign Menu Bar then select “Convert MS Publisher Document” from the Pub2ID fly-out menu. You will see a conversion progress bar. The MS Publisher file will appear rebuilt in InDesign. Images are extracted to a folder (with the MS Publisher file name) and linked in the new InDesign document.
PUB2ID Workflow PUB2ID General Workflow considerations • • • Given the nature of some of the limitations discussed in this guide, it is essential that the MS Publisher author supply a PDF of the document created by MS Publisher so the Pub2ID user will know what the document is supposed to look like. This PDF need not be of the highest quality but it should have all fonts embedded to provide a useful visual of the text style and flow.
PUB2ID Text & Fonts Pub2IDv5.
PUB2ID Fonts & Styles PUB2ID Dealing with Fonts and Styles 1. Microsoft Publisher is a Windows only application. The ideal conversion is one that takes place on the same machine that was used to author the original MS Publisher document or one that has all of the same fonts installed. 2. MS Publisher does not have a font collection feature, rather it relies on a feature of the "Commercial Printing Tools" menu to imbed fonts in a way similar to other Microsoft applications such as MS Word.
PUB2ID Suggested Font Substitution Strategy The best strategy for remapping fonts is to convert the MSP file, save the converted document as a new INDD document then close that document. Reopen this new InDesign document and use the InDesign automatic font substitution dialog to remap fonts used to similar ones you may have active on your system. Pub2IDv5.
PUB2ID Text Flow PUB2ID Text Flow Differences Text flow reproduction is fundamentally problematic for any file conversion. The text rendering engines of Desk Top Publishing applications and the mathematics that run them are closely guarded secrets; therefore text flow will always require some degree of rework. Naturally, if a Pub2ID conversion takes place on a Macintosh, font availability is an additional issue as mentioned previously.
PUB2ID Tables PUB2ID Tables Tables and their contents are supported provided that they are simple Column/Row arrangements with standard labels. Addition of features such as spanning or combining cells, vertical text, or other exotic treatments may not convert as expected. Conversions may experience tables shifting their position off-page. Table and cell outlines are supported, but may be incomplete, missing or have gaps requiring rework. Pub2IDv5.
PUB2ID Text Wrap PUB2ID Text Wrap Considerations Text wrap, or runaround, is faithfully reproduced for most placed images within a text box, so long as the text wrap style in MS Publisher is set to "Square" (2). Exceptions to this are: a) Graphic items with the wrap style "Tight" (1) applied that wraps the text to the outside contours of the image, are not supported. A “Square” style wrap is applied in InDesign.
PUB2ID Text Formatting Effects PUB2ID Supported and Non-Supported Text Formatting Effects MS Publisher provides user options to adjust text and paragraph elements in certain ways. Below is a summary... 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
PUB2ID Images & Graphics Pub2IDv5.
PUB2ID Images PUB2ID Embedded Images The MS Publisher default preference is to embed placed images. In fact, the MS Publisher author must go to considerable lengths to link images to external files and then remove the embedded image. The easiest way to do this is to use the "Take to a commercial printing service" feature of MS Publisher's "Pack & Go" menu. This will extract all image files (except for certain vector based files) and create links.
PUB2ID Commercial Printing Tools in MS Publisher Once images are placed into MS Publisher they are treated as RGB color space for output and are converted to RGB when using the "Pack and Go" feature mentioned above. This includes any images that were in CMYK mode when placed in the MS Publisher document. MS Publisher includes a Color "redefinition" tool for converting RGB to CMYK but this only has an effect when using MS Publisher itself to output the document.
PUB2ID Image Extraction The Pub2ID conversion process automatically extracts the embedded images from the MS Publisher document (including the vector based files that MS Publisher cannot extract) and creates links in the InDesign document. These images are placed in a folder labeled with an arbitrary file name such as “IMGTemp23.jpg” . Unlike MS Publisher, Pub2ID extracts the images in their original color space (with the apparent exception of EPS files).
PUB2ID Image Effects & Special Effects PUB2ID Picture Formatting The “Picture Format” option allows the MS Publisher user to manipulate placed images in several ways. Because InDesign has no counterpart feature for direct image formatting, most of this "on the fly" graphic editing is not supported, such as color, contrast, and brightness adjustments. Use of the feature "Set Transparent Color" is also not supported; i.e.
PUB2ID Border Art The “Border Art” option allows the MS Publisher user to select from a pallet of bitmap images which are then assembled to apply that bitmap around the image as a frame. Border Art is not supported. Pub2IDv5.
PUB2ID Word Art The “Word Art” option allows the MS Publisher user to select from a pallet of “artistic” style options (3d, color gradients, fit to path, etc.) and apply that style to any selected text. The text portion and base color used for the Word Art will convert to InDesign but, Word Art stylizing is not supported. PUB2ID Background The “Background” option allows the MS Publisher user to assign a background (texture, color, gradient, etc.) to the page from a pallet of options.
PUB2ID Fill Effects Gradient, Texture and Pattern are not supported; although you may see some remnant converted. Workaround: If you are on a Windows system with both InDesign and MS Publisher installed, in some cases you can copy the filled item and paste it into InDesign. This may not always provide sufficient resolution of the fill for commercial printing purposes. Pub2IDv5.
PUB2ID AutoShapes The “AutoShapes” feature lets the MS Publisher user choose items from a pallet and place them on the page, such as thought balloons, starbursts, banners, flowchart items, lines, freeform drawings, etc. AutoShapes are not supported except as follows... • Some “Basic Shapes” will convert such as trapezoid freehand line and 3d Square. • Although a shape may not convert a place-holder object is placed on the InDesign page.
PUB2ID Design Gallery Objects The DGO (Design Gallery Objects) feature lets the MS Publisher user choose items from a pallet and place them on the page, such as mastheads, sidebars, logos, forms, marquis and so forth. This feature is partially supported as follows... • DGOs with any color gradient, blend, etc. may not convert exactly the same as the original, or convert at all. Some “fancy” DGOs may convert better than others.
PUB2ID Drawing Objects The “Drawing” options on the left, vertical menu bar in MS Publisher allows the user to draw 4 types of lines and objects directly on the page: lines, ellipses, rectangles and arrow-lines. Drawing objects are generally supported as follows... • Single/Double/Triple lines, “standard” dash and “dot” dash lines are supported (“fancy” dashes will be converted to standard dashes). Line weights may be different.
PUB2ID Insert Object From the “Insert” menu, selecting “Object” allows the MS Publisher user to insert an OLE “live” file object into the document such as a PDF, Excel file, PowerPoint slide and so forth; much the same way as the MS Word user does. Insert Object is generally supported with some exceptions... • Objects are converted as graphic files and are not editable in InDesign or in their source application. • OLE features are not supported such as live link to file and auto updating; Mac or Windows.
PUB2ID Content Library MS Publisher 2007 allows the user to define any item on the page as a “Content Library” item; that can be selected and placed on the page. Since these items are composed of any elements that MS Publisher can produce on a page, items in the Content Library are supported provided they do not contain anything listed here as being unsupported.
PUB2ID Shadow Style MS Publisher allows the user to apply a drop shadow to certain objects (this is apart from the shadow feature found in the text formatting tool). Shadow Styles are supported under the following conditions... • MS Publisher shadows are generally hard-edged "geometric" shadows with no user formatting options.
PUB2ID Other Document Traits Pub2IDv5.
PUB2ID Other Document Traits PUB2ID Master Pages The MS Publisher Master Page is converted to an INDD Master Page PUB2ID Page Spreads MS Publisher spreads are converted to INDD spreads. PUB2ID Mail/Catalog Merge Mail/Catalog Merge - Not supported PUB2ID Pasteboard MS Publisher allows the user to store unused items outside the page borders, the pasteboard area.
PUB2ID Pack and Go All Pack and Go settings are ignored by Pub2ID. Pub2IDv5.
PUB2ID Troubleshooting Pub2IDv5.
PUB2ID Access Denied Image Folder Error PUB2ID Access Denied Image Folder Error This error may occur when someone has converted a Publisher file in another account on the system and then another user tries to open the converted file in InDesign or they try to re-convert the file under their own user account. The safest way to handle this error is to move the file in question to your Desktop and then run the conversion again.
PUB2ID Access Denied Parent Folder PUB2ID Access Denied Parent Folder This error may occur when someone has converted a Publisher file in another account on the system and then another user tries to re-convert the file under their own user account. The safest way to handle this error is to move the file in question to your Desktop and then run the conversion again.