Mariner Write For the Writer in Everyone.! ! ! ! ! ! ! ! ! ! ! User Guide! Version 3.
Intro to Mariner Write! 10! Welcome! Requirements! Technical Support! Help! 10! 10! 11! 12! About Tool Tips - Mac OS X! About Mariner Write Help! About This User Guide! 12! 12! 13! Conventions! 13! Working With Documents! 14! Creating New Documents! Creating a Default Document! Opening Files! Opening Recent Documents! Opening Other File Types! Inserting Files (Importing)! Inserting Graphics! Closing Documents! Saving Documents! 14! 15! 16! 17! 18! 19! 20! 21! 22! Saving As...! Save a Copy As..
Preferences! 26! Display! Edit! Default! Ruler! Language! Files! Keyboard shortcuts! Open! 27! 30! 35! 36! 37! 39! 41! 42! Document Display Options! 43! Line Numbers! Background Color! Working with Page Margins! Page Guides! Document View Modes! Split Pane View! Selecting Documents! Arranging Windows! 43! 45! 46! 46! 47! 48! 49! 50! Stack! Cascade! Tile Horizontal! Tile Vertical! 51! 51! 52! 53! Setting Document Scale! 54! 3 of 165
Resizing Windows! Go To page...
Editing Text! 72! Cutting! Clearing! Copying! Pasting! Drag and Drop! Undo! Inserting Dates and Times! Inserting Page Numbers! Headers and Footers! Footnotes and Endnotes! 72! 72! 73! 73! 75! 76! 77! 78! 80! 83! Working with Graphics! 85! Inline Graphics! Object Graphics! Scaling Graphics! Showing/Hiding Graphics! 85! 86! 86! 86! Modify! 87! Change Case! 88! Working with Hyperlinks! 89! Formatting Text! 90! The Ruler! The Style Ribbon! Working with Margins! Indenting Paragraphs! Space Before
Tabs! 96! Aligning Specific Characters! Creating Tabs! Creating Tabs by Dragging! Moving Tabs! Deleting Tabs! Tabs Dialog! Changing Tabs! Removing Tabs with the Tabs Dialog! Copying and Pasting Rulers! Paragraph Alignment! Changing Paragraph Alignment! Line Spacing! Bullets! Borders and Fill! Fonts! Text Size! Text Styles! Text Style Shortcuts! Other Text Styles! Changing Case! Kerning! Superscripts and Subscripts! Superior and Inferior Text! Columns! 6 of 165 97! 97! 98! 98! 98! 99! 100! 101! 102! 10
Column Breaks! 117! Page Breaks! 118! Keep on Same Page! 118! Style Sheets! 119! Creating a Style Sheet! 120! Document Options! 123! Display:! 124! Show Hidden Text! Vertical Text! Page Number! Starting Page Number! Fractional Character Widths! Text Smoothing! Lines:! 124! 124! 124! 124! 124! 124! 125! Characters Per Line! 126! Line Numbers! Page Frames! Notes! 127! 128! 129! Footnote Marker! Endnote Marker! 129! 129! Tables! 130! Create a Table! Convert Text into a Table:! 130! 1
Merging Cells of a Table! Splitting Cells of a Table! Splitting a Table! Deleting a Table! Clearing Data from a Table! Inserting a Table! Table Format! 132! 132! 133! 134! 135! 136! 137! Size! Borders! Shading Panel! Resizing a Table! Navigation Within a Table! 137! 138! 139! 140! 140! Customizing Menus! 141! Custom Key Commands! 141! Adding a Keyboard Shortcut! Contextual menus! 142! 143! Contextual Menu Items! 143! Proofing Your Documents! 144! Finding and Replacing Text! 144! Find Again
Spell Checking Hidden Words! Learning New Words! Looking up Words in the dictionary! Thesaurus! 150! 150! 151! 152! Tool Bar! 153! Toolbars! 153! Customizing the Toolbar! 154! Mail Merge! 155! Data Documents! Merge Document! 156! 158! Merge Fields! Conditional Merge Fields! Merge Formulas! Merge Functions And Commands! Merging Documents! 160! 161! 161! 162! 165! Send Merged Documents to options:! 9 of 165 165
! ! In this chapter:! ! Intro to Mariner Write! Welcome! Mariner Write is a powerful yet streamlined word processor solution for the masses. Boasting an elegant interface, as well as hundreds of intuitive features such as the ability to read Microsoft Word documents and customizable headers, footers, endnotes, and footnotes, you will require little need for the documentation. Just sit down and write.! Requirements To use Mariner Write you need:! • Mac OS X 10.
Technical Support If you have a question about using Mariner Write:! 1 Try to find the answers you need in this documentation.! 2 Find your answer in the FAQ (Frequently Asked Questions) / knowledge base page on our web site. It answers many frequently asked questions.! View it at http://marinersoftware.com/kb! 3 If you still can’t find the information you need, try looking through the online discussion forums here:! http://www.marinersoftware.
Help Mariner Write supports Tool Tips in Mac OS X. HTML-based Mac help is also available.! About Tool Tips - Mac OS X! Displays Tool Tips when you move the cursor over screen elements. ! About Mariner Write Help! Both the Help files and this PDF User Guide are listed in the Help menu. ! If these files are not listed in the Help menu, you may need to reinstall the application.! To use Mariner Write help files:! 1 From the Help menu choose Write Help.
About This User Guide Conventions! Before using Mariner Write, you should have a basic knowledge of Mac operation.! You should understand pointing, clicking, double-clicking, dragging, and how to choose menu commands. You should also know how to operate dialog boxes, resize windows, and use the Clipboard for cut, copy, and paste.! If you aren’t familiar with these or other basic operations or terminology, refer to the Mac® documentation included with your computer.
! ! In this chapter:! ! Working With Documents! Creating New Documents! To create a new Mariner Write document:! 1 Launch Mariner Write, choose New (Command-N) from the File menu or press the New Document button in the tool bar (if youʼve customized your toolbar to add the New Document item).
Creating a Default Document! A default document is a document which contains the settings for all new files.! To create a default Mariner Write document:! 1 Choose New (Command-N) from the File menu.! A new untitled document appears.! 2 Edit the document, set font, size, tables, even add a header or footer, etc.
Opening Files! To open a Mariner Write document:! 1 Choose Open (Command-O) from the File menu or press the Open button in the tool bar. ! To display the toolbar, choose Show Toolbar from the Show|Hide menu.! 2 Select and open the Mariner Write document in the open dialog.! You can also double-click a Mariner Write document icon to open the file." Note: you can open multiple files at the same time by command-clicking on more than one file from the open dialog.
Opening Recent Documents! The Open Recent submenu lists the last eight files you opened.! Simply click on a file to open it again.! Note: If the file has moved to a different place on your hard drive, the document may not be found to be opened. In such a case an error message will appear.
Opening Other File Types! Choosing the Open command displays a dialog to choose files to open. You can open multiple files by holding the command key down and clicking on additional selections.! You can open and view the contents of any file. Mariner Write allows you to open any document it doesn’t recognize, as text.! Open documents saved in the following formats:! Text (.txt)! ! Files exported from word processor programs in text (ASCII) format. For example, XML, plists, csv, .tab, .html, etc..! Word (.
Inserting Files (Importing)! You can insert a graphic or the contents of another file into the current document.! To insert a document into the current document:! 1 Position the insertion point where you want to insert the document.! 2 Choose File/Graphic from the Insert menu.! Note: When inserting a Mariner Write file into the current document:" • The contents of the header and footer are ignored when inserting a file.! • Graphic-based objects are ignored.
Inserting Graphics! To import a graphic into your document, choose File/graphic from the Insert Menu.! Once the file is selected in the dialog, a second dialog prompts you to insert the graphic as in-line or as an object.! In-line graphics are inserted in-line with the document text and can be selected in the same manner as a text character (See Example Below)! ! ! In-line Graphic" Object Graphic" Object-based graphics float above, but don’t obscure document text...
Closing Documents! To close a Mariner Write document:! • Choose Close Window from the Window menu.! -or-! • Click the close box in the upper left-hand corner of the document window.! If you close your document but have made changes since it was last saved, an alert dialog asks if you want to save your changes. ! Click the Save button to save your changes. Click the Don’t Save button to close the document without saving changes. Click the Cancel button to return to your document without closing.
Saving Documents! To save a Mariner Write document:! 1 Choose Save (Command-S) from the File menu or press the Save button in the tool bar. A dialog appears if the document hasn’t been previously saved.! 2 Select the location where you want to save your file and enter a name for it.! 3 Click the Save button when you are finished.! Once you save a document, choosing Save from the File menu saves your changes without displaying the Save dialog.
Saving As...! The Save As command lets you save your document with a different name, to a different location, or in a different format. The file created using the Save As command becomes the current document.! To use the Save As command:! 1 Choose Save As from the File menu. ! 2 Enter a different name for the file, and/or, choose a different location to save the file.! 3 To save the file in a different format, make the appropriate selection from the file format pop-up menu.
Save a Copy As...! The Save a Copy As command also lets you save your current document with a different name, or to a different location, or in a different format.! Note: When you use the Save a Copy As command, you’re still working with the original document-the file name doesn’t change." Use the Save a Copy As command when you’re finished working with the current document and want to save it under a different name.
Exporting! To save files in formats other applications can read, choose a file format other than Mariner Write in the Use Format popup in the Save, Save As, or Save a Copy As dialogs.! See the previous sections for detailed information about using the Save, Save As, or Save a Copy As commands.! Note: Graphics existing as objects in Mariner Write documents are not exported. The graphic must be re-inserted as a character.
Preferences! ! Preferences control many aspects of the Mariner Write application. ! To open the preferences:! 1 Choose Preferences under the Write menu item.! A dialog appears.! 2 Click on the tabs listed across the top of the dialog to change the category. ! 3 Press OK to accept the changes you’ve made or Cancel to nullify any changes you’ve made.
Display! Framing Text Fields! Selecting Frame Text Fields draws a small rectangle around non-editable text fields (such as footnote index numbers, page numbers and updating date entries). This makes them easier to see when quickly scanning a page. ! Note: With a small font size, the text may not be easily readable with this option on." Show Merge Formulas! Enable to display merge formulas in the document fields, otherwise the fields display as “Merge Field”.
Setting Colors:! Setting Invisible Characters Color! Selecting Show Invisible Characters in the Show|Hide menu to displays non-printing characters such as Tab, Return, Linefeed, page break, space, etc...! To make invisible characters easier to see, change their color with the Invisibles pop-up menu. The default color is dark blue.! Setting Ribbon Color! Changes the color of the text and icons displayed in the style ribbon.
Accelerated Scrolling! In many word processors, pressing one of the scroll arrows changes the document view at one steady speed.! If you select the Accelerated Scrolling check box, your document scrolls faster and faster as you hold down the scroll arrow.! Hot Help! To see help message tags, enable the Hot Help check box.! ! ! Font Menu:! WYSIWYG Font Menu! When the WYSIWYG Font Menu check box is selected, fonts are displayed using the actual typeface.
Edit! Drag and Drop! You can move or copy text by dragging and dropping text instead of cutting, copying, and pasting. Select the Drag and Drop control to enable Drag and Drop. For complete details about dragging and dropping, see the Drag and Drop section in Chapter 3.! Curly Quotes! When you press the quote key, a "straight" quote is typed. Most typefaces also support a more elegant angled or “curly” quote.! “Curly Quotes” vs.
Select the “Curly Quotes” check box to automatically type a curly quote instead of a regular quote. Mariner Write knows to type a leading quote at the beginning of a word and a trailing curly quote at the end of a word. See Power User note in Chapter 6 - Custom Menus.! Tip! " You can create a left curly quote by typing Option + Left Bracket, and a right curly quote by typing Option - Shift - Left Bracket.
Diamond Keys! Diamond keys let you use the Control Key for advanced navigating and editing keyboard shortcuts.
Inline Graphics Only! When importing or pasting a graphic, Mariner Write normally displays a dialog allowing you to choose between an object or character element. Select this check box control to always enter graphics as inline characters (graphic flows with text).! Note: This is helpful if you plan to export the file since many export file formats don't allow graphics to be stored as objects.
Show Style Change Dialog! Enabling this checkbox presents a dialog when applying a style to a character range or paragraph that previously was assigned a style.! When you attempt to Apply the new style over an existing style the Apply Style sheet dialog appears.
Default! For New Documents! Select either Use These Settings to apply the settings of this pane to New Documents or Use Default Document to use a copy of your default document for a new document.! For more information on making a Default Document, see Chapter Working with Documents Attributes! The remaining items on the Default Panel are document attributes, used when importing text documents, creating a New Empty Document, or for all new documents (see Apply to New Documents above).
Ruler! Ruler Zero Mark! The ruler’s zero mark can be aligned with the left edge of the printable area. But this can make it difficult to position a tab or margin relative to the page edge. Align the ruler zero mark to the page edge or left edge of the printable area. To align the ruler zero mark to the page edge, select the Paper Edge radio button. To align the ruler zero mark to the left page margin, select the Print Edge radio button.
Language! Using Text Services! (Non-English Languages Only)" With Text Services enabled, users with non-English languages can enter text directly into the document window in place of using the Text Services conversion window.! Syncing Script to Font! With Synch Script to Font enabled, users with non-English system software can enter text in English or any other language scripts installed with the system software. The current language script changes to reflect the location of the insertion point.
Syncing Font to Script! Mariner Write saves the last font and text size used when the current International language script changes. To restore the last font and size used when the script is re-selected, enable the Synch Font to Script command.
Files! Saving Automatically! Mariner Write will save files automatically at the interval specified in the Minutes edit field.! Note: the file must be previously saved, Untitled new files are not auto-saved.
Making Backup Copies! When saving an existing file, Make Backup Copy retains a copy appending the time and date on the end of the file name. Click the Backup Folder... button to specify a folder location to place backup copies, or click In Same Folder to place copies located in the same folder as the original file.! Specify how many backup copies you want to keep in the edit field.
Keyboard shortcuts! Allows custom command keys to be set. ! To set a custom keyboard shortcut:! 1 Double-click an item in the list.! A sheet appears.! 2 Type a keyboard shortcut.! 3 Click OK.! Note: Each keyboard shortcut must contain the command key.
Open! Allows the startup action to be specified.! Choose one of the following options:! • Do nothing! • Open new file! • Display open dialog! • Open files from previous session! Click OK.
! ! In this chapter:! ! Document Display Options! Line Numbers! Line numbers let you easily reference important portions of your document.! To display lines numbers, choose Line Numbers from the Show|Hide menu. Line numbers are shown for each line containing a character, including non-printing characters such as Tab and Return.
• Move the left margin through the Ruler or Paragraph command.! For detailed information about the Print Preview feature, see the Print Preview section later in this chapter.! For detailed information about Line Number Options, see the Document Options section in Chapter 4 (Formatting Text).
Background Color! Most of the time, you’ll type black text on a white background. To change the background color of your document choose Document Options in the Format menu. Choose one of 80 preset colors in the Color pop-up menu, or choose Other to create a custom page color.! Note: To change text color, use the Text Color command in the Style menu.
Working with Page Margins! Because of common printer limitations, the area where you can enter type is usually not the same as the full page size. The distances from the page edges to the respective edges of the printable area are called the page margins.! Since the page margin can be only as large as the maximum printable area, the values you can enter for each margin depend on the printer selected in the Chooser. The size and orientation of the printable area are controlled by the Page Setup command.
Document View Modes! Mariner Write provides two ways to view your documents while you work.! • Page Layout View, or “WYSIWYG” (What You See Is What You Get) view, displays your document as it will be printed.! • Condensed View. Page margins, object graphics, headers, and footers do not display on-screen but appear in print.! To switch between views, select either mode form the View menu.
Split Pane View! Mariner Write lets you view different parts of a document at the same time by splitting the document window horizontally. Once split, you can scroll each window part independently. ! To split a window, drag the pane control located above the topmost vertical scroll arrow.! -or-! Double-click the pane control to divide the window in half! . ! To un-split the window either:! ! - Drag the pane control back above the upper scroll arrow.! ! - Double-click the pane control.
Selecting Documents! To bring a document to the front, click any visible portion of the document or choose the document name from the Window menu.! The frontmost, sometimes called the active, document is marked with a check. Other documents are listed in the order in which they were opened or created. The most recently opened document appears at the bottom of the list.
Arranging Windows! The arrange commands automatically move and resize your Mariner Write documents so a portion of each document is always visible. The arrange commands don’t move the tool bar.! The Clean Up Windows sub-menu (View) contains four arrange commands: Stack, Cascade, Tile Horizontal, and Tile Vertical.
Stack! The Stack command arranges all windows so you can view the window titles at the same time. In addition, the right sides of the document windows are aligned.! Cascade! The Cascade command is similar to Stack except the right side document edges are offset.
Tile Horizontal! Tile Horizontal arranges windows lengthwise so that each window is fully visible. The frontmost window is positioned at the top of the main monitor.
Tile Vertical! Tile Vertical arranges windows by height so that each window is fully visible. The frontmost window is positioned at the left size of the main monitor.
Setting Document Scale! Use the Zoom pop-up menu at the bottom of each document window to view your document at different magnifications. You can choose from seven different magnification levels ranging from 25% to 400%.! Changing the magnification automatically scrolls the document to display the insertion point or selected text range. If the entire selected text range can’t be displayed, the document is scrolled to display the beginning of the selected text range.
Resizing Windows! To automatically size a document to show the page guides, choose the Size to Page command in the View menu.
Go To page...! Navigates between pages without scrolling.! To change the current page:! 1 Click anywhere in the Page Number area located on the bottom-left corner of the document window, or use the Go To Page command in the View menu.! 2 Enter a page number and click OK or click the Cancel button to return to the document without changing the current page.! ! Navigating by Keyboard! On an extended keyboard, press the Home and End keys to scroll to the top and bottom of the current document.
Showing the Selection! As you scroll, the insertion point or range of text you’ve selected may move out of view. ! Choose Show Selection from the View menu to have Mariner Write automatically scroll the document to display the insertion point or range of selected text.! Tip! Typing a character also scrolls the document to display the insertion point. Mariner Write does not insert a character when the enter key is pressed, so will scroll to the insertion point without entering a character.
Invisible Characters! Invisible characters are helpful to see formatting like page breaks, tabs, or carriage returns.! To view non-printing characters such as tab, space, and return:! ! 1 Check the Show Invisible Characters in the Show|Hide menu or press the Invisible Characters button in the tool bar.! ! Mariner Write uses the following symbols to represent invisible characters.! ! Note: You can hide regular characters by using the Hidden text style.
Showing Document Information! Use the Count command to find out how many paragraphs, lines, words, characters, pictures, and date/time or page number fields are contained in your document. Separate values are shown for the main body, Header, Footer, and Footnote.! Note: The Roman Words field displays the number of standard English words. Some languages use a different criteria for defining a word. The Bytes field is provided for 2 and 3-byte languages.
! ! In this chapter:! ! Printing Documents! ! Page Setup! The Page Setup command lets you change the page orientation, size, and scale. As the Page Setup options are device specific, refer to your printer documentation for specific Page Setup information.
Print Preview! Print Preview is a helpful way to see how your document will look when printed.! 1 Choose Print Preview from the File menu ! 2 To view the next page, click the Next button. ! 3 To view the previous page, click the Previous button.! 4 If you know the number of the page you want to view, click the page number indicator at the bottom-left corner of the Print Preview window. ! 5 A Go to Page Number dialog appears. ! 6 Enter the number of the page you wish to view.! 7 Press OK.
Printing! To print the current document:! 1 If you want to change the size, orientation, or scale of each page, choose Page Setup from the File menu.! 2 If you want to see how your document will look when printed, choose Print Preview from the File menu, or press the Print Preview button in the tool bar.! 3 Choose Print from the File menu or press the Print button in the tool bar.
Print Options! The following print features are available in the Print dialog.! Print: All Pages / Odd Pages/Even Pages -Prints only odd or even numbered pages. This simplifies printing on both sides of a page (duplex).! Note: Print Odd Pages/Print Even Pages uses the actual page numbers, not page numbers inserted using the “Insert Page Number” command." Print Background Color - Enable to print the document background color.! Note: The control is only active when a document background color is not white.
Printing Envelopes! Here’s how to print an envelope:! 1 From the File menu select Print Envelope...! A dialog appears.! 2 Enter a Delivery and Return Address.! 3 Set the format of the addresses (font, size, style) by clicking the Format button near the address you which to change.! 4 Select options (See the next page for a list of the options and their descriptions.) and then click Print.
Envelope printing options! Envelope: Sets the type of envelope you which to print.! Feed - Determines the direction and orientation with which you insert the envelope into your printer.! Printer Nudge - Moves the print alignment in tiny increments vertically or horizontally to finely adjust the result.! Page Setup - Opens a dialog where you chose paper size and orientation.
! ! In this chapter:! ! Entering Text and Editing! Entering Text! To enter text in a new document, simply type. The insertion point, a blinking vertical bar, marks where the next characters appear as you type. The insertion point also marks where pasted text or a graphic is inserted.
Note: For detailed information about using and setting margins, see the Changing Margins section in Chapter 4, Formatting Text." In addition to the space character, lines also wrap on the Soft Hyphen character. For detailed information about using the Soft Hyphen, see the Soft Hyphens section that follows.! If you don’t want a line to break between words, type a non-breaking space between them. To type a non-breaking space, hold down the Option key and press the space bar.
Soft Hyphens! There may be situations where you want the option of having a line break within a word instead of between words. ! The Soft Hyphen character lets you split a word across lines.! Note: Soft Hyphens are visible only when a word splits or when showing invisibles." To insert a Soft Hyphen, position the cursor where you want the word to split and either:! • Choose Soft Hyphen from the Insert menu.! • Type Command-Shift-Dash (or Command-ShiftMinus).
Selecting by Dragging! To select text by dragging:! 1 Position the I-Beam cursor in front of the first character you want to select.! I-Beam Cursor Position the I-Beam in front of first character. 2 Drag over the text, including the last character you want to select.! Drag to include the last character. Dragging past the edge of the document window automatically scrolls the document in that direction.
4 Press the Up or Down Arrow to extend your selection to the nearest character in the line above or below your insertion point. (1) Insertion point placed (2) Shift-Left Arrow (3) Shift-Right Arrow (4) Shift-Down Arrow When dragging is inconvenient, such as when you want to select all the text on multiple pages, use the Shift-click technique.! To select text by Shift-clicking:! 1 Position the I-Beam cursor in front of the first character you want to select.
Multiple Text Selections! Multiple text selections Selecting multiple ranges of text is particularly useful for selecting single column of tabbed data arranged into columns.! To select multiple text ranges:! 1 Select the first text range using one of the previously described methods.! 2 Press the Shift and Option keys and select a second text Discontiguous text selection range. ! ! Text Selection Shortcuts! Use the following shortcuts to select a word, sentence, or paragraph.
Editing Text! Use the standard Macintosh Edit menu commands to cut, copy, paste, or clear selected text.! Cutting! Choose Cut (Command-X) from the Edit menu, or press the Cut button in the command bar, to remove your selection from the document and place it on the Macintosh’s built-in Clipboard. The selection cut replaces the previous Clipboard contents.! Once on the Clipboard, you can paste the selection into another Mariner Write document or into another application’s document.
Copying! Choose Copy (Command-C) from the Edit menu, or press the Copy button in the command bar to place a copy of the selection on the Macintosh’s built-in Clipboard. The copied selection replaces the previous Clipboard contents.! When you use the Copy command, the document doesn’t change. When you use the Cut command, the selection is removed from the document.! Once on the Clipboard, you can paste the selection into another Mariner Write document or into another application’s document.
1 Choose Paste Special from the Edit menu.! 2 Select the Plain Text radio button in the dialog that appears.! Pasting Text Attributes! When you copy or cut text, both the text characters and styles are copied to the Clipboard.! To paste only the attributes of the Clipboard text:! 1 Select the text having the attributes you want to apply to another text selection. If a range of text is selected, only the attributes of the first character in the selection is pasted.
Drag and Drop! You can Drag and Drop text instead of cutting, copying, and pasting.! To activate Drag and Drop, select Drag and Drop in the Application Preferences dialog. To display the Application Preferences dialog, choose Options from the Preferences sub-menu. The Preferences sub-menu is located in the File menu.! To move text using Drag and Drop:! 1 Select the text you want to move.! ! 2 Position the cursor over the text selection.! ! 3 Drag the text to the new location.
Desktop Drag & Drop! Want to easily insert a text file or graphic into a document? Just drag the icon into the document window from the Finder to insert the item at the insertion point.! To drag-insert a graphic as an object, hold the command key while you drag the graphic icon into the document window.! Undo! The Undo command reverses the last action that changed the document contents or formatting.
If you find that you preferred how the document looked before you selected the Undo command, choose Redo (Command-Y) from the Edit menu or click the Redo button in the tool bar.! Make a word bold Undo Redo ! Inserting Dates and Times! The Date/Time command lets you easily insert the current date or time, as editable text or as an updating field, in your document.! To insert the date or time:! 1 Position the insertion point where you want to insert the date or time.
Inserting Page Numbers! For simple repeating page numbers, see Document Options (page 61).! The Page Number command in the Insert menu pastes the current page number, or number of document pages, as a non-editable field. The field automatically updates if moved to a different page or if the number of pages change. Enter the page number field in a header or footer to display it on all pages.! Most often, Page Numbers are inserted into a header or footer so that they may automatically repeat on each page.
Inserting Symbols! Use the Symbol command to display all the keyboard characters of the current font. The Symbol command is located in the Insert menu.! • Select a character in the Insert Symbol dialog by clicking on it. The selection is displayed in large scale in the lower left corner of the dialog.! • Click the Insert button to input the selected character into the current document.! • Click on the Done button to exit the dialog.
Headers and Footers! A header contains text or graphics you want to repeat at the top of each page, such as a document title. A footer contains text or graphics you want to position at the bottom of each page, such as the page number, Date or Time. Some fields added can be static text or can update each time you open the document.! There are several types/options for headers. ! ! Main headers/footers will appear on all pages unless the Different First Page or Different Left/Right options are applied.
Creating a Header or Footer! To insert a header or footer:! 1 Select Headers/Footers from the Format menu.! A dialog appears.! 2 Choose the Header/Footer you wish to create or edit from the Dialog.! 3 Click OK! A separate window, titled :Header or :Footer is displayed.
4 Enter the header or footer text or graphic.! Initially, the header or footer is set up to hold one line of text. The size of the header and footer areas grow as you type or paste in text and graphics.! Note: Only inline graphics can be inserted or pasted into a header or footer. See the Working with Graphics section later in this chapter for detailed information about object-and inline graphics.
Footnotes and Endnotes! Footnotes and endnotes are numbered references providing an easy way to cite information sources within your document. ! Each footnote has two parts: the index and the content. The index, the actual footnote number, is inserted in the main body text. The text style of the index is the text style at the insertion point plus the Superior text style. The Superior text style raises the footnote index above the body text.
! 3 Enter the footnote text or graphic.! " The default text style for footnotes is single-spaced, plain, 9-point Geneva text." Note: Only character-based graphics can be inserted or pasted into a footnote. See the Working with Graphics section earlier in this chapter for detailed information about character-based and object-based graphics.! 4 Edit and format the footnote text any way you please–the footnote window is a smaller version of the main document window.! 5 Close the footnote window.
Working with Graphics! You can embellish documents with graphics by importing or pasting graphics into a document.! Mariner Write can import PNG, PICT, EPS, JPEG, TIF, and GIF files as well as several other graphic formats.! To import a graphic:! •! Choose Insert File/Graphic from the Insert menu or, paste the graphic from the Clipboard.! Select a file in the open dialog, a second dialog prompts you to insert the graphic as inline or as a floating object.
Object Graphics! A graphic inserted as an object “floats” above the document text and cannot cover existing document text. Instead, document text automatically “wraps” around the graphic.! You can drag an object outside the page margin, or across pages, to create interesting text wrap effects.! Text wraps around PICT objects Click an object-based graphic to select it. Selecting a PICT object deselects document text. As a result, selecting a PICT object disables all text editing commands.
Modify! The Modify menu contains commands to quickly clean up text.! To modify text:! 1 Highlight the text you want to change. If no text is highlighted, the commands are not available.! ! For detailed information on selecting text, see Chapter: Entering Text and Editing! 2 Choose the desired modify command from the Modify menu.! Form Paragraphs - Removes single return characters. Return characters runs are ignored. For example:! Remove Returns - Removes all return characters.
Change Case! The Change Case menu contains commands to change the case of document text. Unlike the uppercase, lowercase and small cap styles (see Chapter 4: Formatting), the actual document text is changed.! To modify text case:! 1 Highlight the text you want to change. If no text is highlighted, the commands are not available.! ! For detailed information on selecting text, see Chapter 3, Selecting and Entering.! 2 Choose the desired modify command from the Change Case menu.
Working with Hyperlinks! Hyperlinks or URL’s in documents are not treated in any special manner. Here is how to work with hyperlinks in documents.! 1 Position your mouse pointer somewhere over the link! 2 Command-click the link to launch the associated application (usually a web browser).! The associated link appears in that application.! Note: Hyperlinks (URL’s) appear in the text style of the document and not in the familiar blue underline as shown to the right.
! ! In this chapter:! ! Formatting Text! ! • Use the ruler to set margins, indents, and tabs! • Use the style ribbon and menus to change text font, size, and style! • Adjust alignment, line spacing, and kerning! • Use style sheets! • Create multiple columns! • Adjust orphan and widow values! • Use other related formatting features The Ruler! Use the ruler to:! • Position text! • Change paragraph margins! • Adjust tabs! To display the ruler, choose Show Ruler from the Show|Hide menu.
The Style Ribbon! ! Use the style ribbon to:! • Create tabs in conjunction with the ruler! • Set font, size, and style! • Set paragraph alignment! • Create and set style sheets.! • Create and modify Tables.! Each style ribbon feature is described in its respective section.! To display the style ribbon, choose Show Style Ribbon from the Show|Hide menu.! To hide the style ribbon, choose Show Style Ribbon a second time.
Working with Margins! Three ruler controls, the left and right margin markers and the first-line indent marker, let you adjust the horizontal position of each paragraph.! Left Only-click and drag here to move the left indent without moving the first indent First Indent Marker Left Indent Marker ! As you type, text flows to the right. When the text reaches the right margin, it moves to the next line. This is called word wrap.
Indenting Paragraphs! Just above the left margin marker is the first-line indent marker. The first-line indent lets you create an indented or “hanging” paragraph by offsetting the paragraph’s first line to the right or left of the left margin.! Dragging the left margin marker moves the first-line marker by the same distance. As a result, the same indentation is maintained when you change the left margin. To move only the left margin marker, drag the Left Only marker.
To change ruler margins through the Paragraph dialog:! 1 Position the insertion point within the paragraph you want to change.! 2 Choose Paragraph from the Format menu.! A dialog appears.! 3 Enter values for Left, Right, and First-Line spacing in the Paragraph Spacing section of the Paragraph dialog.
Space Before and After a Paragraph! Instead of pressing the Return key repeatedly to increase the space between paragraphs, use the Paragraph command to digitally control the vertical spacing between paragraphs.! To change paragraph spacing:! 1 Position the cursor within the paragraph you want to change.! 2 Choose Paragraph from the Format menu.! 3 Enter values for Before Paragraph and After Paragraph spacing in the Paragraph Spacing section of the Paragraph dialog.
Tabs! A tab is a non-printing character that’s typed each time you press the Tab key. Pressing tab moves the insertion point to the next tab stop. ! Note: To see tabs and all other invisible characters, choose Show Invisible Characters from the Document window or press the Show Invisible Characters button in the tool bar." There are four kinds of tabs: left, center, right, and decimal. ! When you move the insertion point to a left tab and type, text aligns on the left and flows to the right.
Aligning Specific Characters! You can use the soft hyphen character or the decimal tab to align paragraphs on any character. Simply insert a soft hyphen after each character you want to align with the decimal tab.! Text aligned to the center tab Text aligned to the decimal tab ! Each time you press the Return key to create a new paragraph, the tabs of the new paragraph are the same as the previous paragraph.
Creating Tabs by Dragging! To interactively create a custom tab, drag the tab from the style ribbon into the ruler area.! Note: To set tabs by dragging, both the ruler and style ribbon must be visible. To display the ruler and style ribbon, select Show Ruler and Show Style Ribbon from the Document window respectively." Moving Tabs! To move a tab, simply drag it to the new position. ! Deleting Tabs! To remove a tab, drag the tab toward the document area until the cursor changes to a little trash can.
Tabs Dialog! Instead of dragging a tab from the style ribbon into the ruler area, you can create, change, and remove tabs using the Tabs dialog. The Tabs dialog is useful when creating or changing a tab via the mouse is cumbersome, such as, adjusting the position of a tab that’s close to other tabs, removing a tab without having to scroll, or removing all tabs.! To create a new tab using the Tabs dialog:! 1 Select the paragraph(s) for which you want to create a tab stop.! 2 Select Format>Tabs...
Changing Tabs! 1 Place the insertion point within the paragraph(s) containing the tabs you want to edit.! 2 Choose Tabs from the Format menu.! 3 Click the Edit Tab radio button.! 4 Select the tab you want to edit from the list of current tabs.! 5 Enter a new position for the tab.! 6 Change the tab alignment (right, left, center, or decimal) or enter a tab leader if desired.! 7 Click the Change button. The tab is added to the list of current tabs.
Removing Tabs with the Tabs Dialog! 1 Place the insertion point within the paragraph(s) containing the tabs you want to remove.! 2 Choose Tabs from the Format menu.! 3 Select the tab you want to edit from the list of current tabs! 4 Click the Delete button to remove the tab from the tab list.! Note: To remove all tabs, press the Delete All button and skip to step 5" 5 Repeat steps 3 and 4 to remove additional tabs from the list.! 6 Press OK to remove the tabs from your document.
Copying and Pasting Rulers! Use the Copy Ruler and Paste Ruler commands to apply one paragraph’s ruler settings (first-line indent, margins, and tabs) to another paragraph.! To copy a ruler setting:! 1 Position the insertion point within the paragraph containing the attributes you want to copy.! 2 Select Copy Ruler from the Format menu.! To paste a ruler setting:! 1 Position the insertion point within the paragraph for which you want to apply the copied ruler setting.
Paragraph Alignment! The alignment controls let you align selected paragraphs with respect to the right and left margins.! Left alignment aligns the text with the left margin.! ! Right alignment aligns the text with the right margin.! ! Center alignment centers the text between the left and right margin.! ! Justified text is aligned to both the left and right margins. This is done by increasing the spacing between words. The last line of the paragraph is forced to the left.
Changing Paragraph Alignment! You can change alignment via the keyboard, Paragraph dialog box, or style ribbon. Each respective method follows.! By Keyboard! Select the paragraphs for which you want to change the alignment and:! • Type Command-Shift-L for left alignment! • Type Command-Shift-C for center alignment! • Type Command-Shift-R for right alignment! Paragraph Dialog Box Method! 1 Select the paragraphs for which you want to change the alignment.! 2 Choose Paragraph from the Format menu.
Line Spacing! Use the line spacing pop-up menu in the style ribbon to control the vertical line spacing of the selected paragraphs.! Selecting “1” from the line spacing pop-up applies single line spacing to the selected paragraphs. Single line spacing is typically 120% of the font size.! Selecting “1.5” from the line spacing pop-up applies one and one-half times the spacing as single line spacing to the selected paragraphs.
Bullets! The Bullet paragraph style displays a decorative character on the first line of a paragraph. The style does not insert extra characters into the text of the document.! To apply the bullet style to the selected paragraphs, click the Bullet button in the tool bar or use the Bullets command in the Format menu.! Bullet Dialog Details:! ! • Hanging Indent. Offsets the left paragraph indent the amount of the bullet space.! • Bullet Space. - The amount of space before paragraph text begins.
Borders and Fill! Use the Border and Fill dialog to apply background color and patterns to paragraphs, and decorative frames (outlines) to graphics and paragraphs.! To apply the borders to selected paragraphs or graphics, use the Border and Fill command in the Format menu.! Border and Fill options:! • Paragraphs. Shading and borders are applied left and right to the paragraph indents. Space Outside settings inset the text horizontally and add extra space vertically.! ! • Graphics.
Fonts! The Font menu lists all typefaces currently installed in your Macintosh.! To change the font of selected text:! 1 Highlight the text you want to change. If no text is highlighted, the new font is used for the next text you type from the insertion point.! 2 Choose the desired font from the Font menu or from the font pop-up in the style ribbon. ! To display the style ribbon, select Show Style Ribbon from the Show|Hide menu.! Font menu options:! Show Font Panel displays the Mac OS X Font Panel.
Text Size! The Size menu lists commonly used text sizes. Sizes that are shown in outline such as are currently installed in the system and display more clearly than sizes not listed in outline form.! To change text size:! 1 Highlight the text you want to change. If no text is highlighted, the new size is used for the next text you type from the insertion point.! " For detailed information on selecting text, see Chapter 3, Selecting and Entering.
Text Styles! Mariner Write offers powerful character styling options through the Style menu commands, the Character Style dialog and the style pop-up menu in the style ribbon.! To style text:! 1 Highlight the text you want to change. If no text is highlighted, the new size is used for the next text you type from the insertion point.! For detailed information on selecting text, see Chapter 3, Selecting and Entering.
Text Style Shortcuts! The most common type styles have keyboard shortcuts:! ! • Type Command-B for Bold! ! • Type Command-I for Italic! ! • Type Command-U for Underline! ! • Type Command-T for Plain! Other Text Styles! In addition to the standard Bold, Italic, Underline, Outline, Shadow, and Strike Thru styles, Mariner Write offers a number of useful text styles not found in many word processors.
Changing Case! Use the UPPERCASE style in the Character Style dialog to change selected text to capital letters.! Note: Applying the UPPERCASE style is not the same as typing with the Shift key pressed. For example, applying the UPPERCASE style to “234” does not change it to “@#$”." Use the lowercase style in the Character Style dialog to change selected text from capital letters to small letters.
Kerning! The Kerning style lets you control the horizontal distance between characters.! To kern text:! 1 Select, or place the insertion cursor between, the characters you want to kern.! ! For detailed information on selecting text, see Chapter 3, Entering and Editing Text.! 2 Choose Character... from the Format menu.! 3 Enter a value, in points, for the kerning.! A positive value increases the spacing between characters. A negative value decreases the spacing.
Superscripts and Subscripts! Subscript Superscript Text formatted as superscript is raised above the text baseline. Subscripted text is lowered below the text baseline.! Use the Superscript or Subscript menu commands to quickly apply the style. The amount of offset applied is set in the Application Preferences. Selecting the command again increases the offset.! To apply a custom superscript or subscript amount:! 1 Select the characters you want to superscript or subscript.! 2 Choose Character...
Superior and Inferior Text! Use the Superior and Inferior styles as an alternative to Superscript and Subscript.! Whereas Superscript raises the selection above the baseline by an amount you enter, Superior raises the text to the top of the font ascender and also reduces the text size by about 25%.! The Inferior style lowers the text below the baseline while reducing the point size. ! Superior To make text superior or inferior:! Superscript Inferior 1 Select the characters you want to stylize.
Columns! The columns feature lets you divide document pages into vertical sections. You can also add a vertical line between each column.! Text automatically flows from the bottom of one column to the next.! Pages with Columns To add columns:! 1 Choose Columns from the Format menu.! 2 Enter the number of columns desired, up to ten.! 3 To display a one-point, solid, vertical line between each column, Single Column Two Columns select the Lines Between Columns check box.
Column Breaks! The column break character is a non-printing character that moves the insertion point, and any text that follows it, to the top of the next column.! To insert a column break character at the insertion point, choose Column Break from the Insert menu. ! To view the column break character, choose Show Invisible Characters from the Show|Hide menu.
Page Breaks! The page break character is a non-printing character that moves the insertion point, and any text that follows it, to the top of the next page.! To insert a page break character at the insertion point, choose Page Break from the Insert menu. ! To see the page break character, choose Show Invisible Characters from the Show|Hide menu.! ! Keep on Same Page! Choosing Keep on Same Page from the Format menu moves selected paragraphs to the next page if they don’t fit completely on the current page.
Style Sheets! ! A style sheet is a collection of text attributes you can apply to selected paragraphs by choosing a single menu command.! For example, to change the font, size, and style of several paragraphs, you would ordinarily select each paragraph and make the appropriate selections from the Font, Size, and Style menus.! Instead, you can create one style sheet containing the same formatting information and apply that style sheet to selected paragraphs.
Creating a Style Sheet! To create a new style sheet:! 1 Select some text that has the style you want to use for the style sheet. ! Note: This step is optional. As detailed in step 3, you can also customize a style sheet using the Style Sheet dialog." 2 Choose New Paragraph Style... from the Style pop-up menu in the Ribbon.! A dialog appears.! 3 Change any attribute by choosing new attributes from the menus, ruler, or style ribbon.
Applying a Style Sheet! To apply a style sheet:! 1 Select any text, or place the insertion point within, the paragraphs you want to style.! 2 Choose the style sheet from the style sheet pop-up menu located at the bottom of the document window. The current style sheet is displayed in the style sheet pop-up menu.! Changing text formatting after you’ve applied a style sheet doesn’t change the style sheet.
Importing Style Sheets! To use style sheets from another Mariner Write document in your current document:! 1 Choose Import Styles from the Style pop-up menu located at the bottom of the document window.! 2 Select a Mariner Write document from the Open dialog.! 3 The styles are added to the current document’s style menu. ! Note: After you’ve imported styles from the source document, changing the styles in the source document doesn’t change the styles in the current document.
Document Options! ! Document Options are preferences that only apply to the current document rather than the application as a whole. Any settings you make here are saved into the document and therefore are restored whenever the document is opened.
Display:! Show Hidden Text! Hidden Text is a character style.found in the character styles dialog. this setting allows it to be displayed.! Vertical Text! Vertical text is used in Japanese, Chinese and Korean.languages. Text runs top to bottom, right to left.! Background Color! The default is a white background. Choose a background color in the Color pop-up menu, or choose Other for a custom color.! Page Number! To add page numbers to the bottom of the page, select a page number format in the pop up menu.
Lines:! Widow / Orphan - Paragraphs often become straddled across pages. A Widow is the last line of a paragraph displayed by itself at the top of a page.! Setting the document’s Widow / Orphan preference moves an additional line to the top of the next page. To set the Widow / Orphan preference for a document, choose Document Options from the Format menu, and click on the Widow / Orphan control to check it.! Note: A paragraph containing a single line will not be moved.
Characters Per Line! Allows you to specify how many characters are allowed on a line of text.! To set the maximum number of characters displayed on each line:! 1 Choose Document Options from the Format menu.! 2 Select the Characters per Line check box.! 3 Enter the maximum number of characters per line.! Characters Per Line OFF! Characters Per Line set to 25! Note: this feature is normally used with double byte languages, Roman words may be broken into 2 lines.
Line Numbers Line numbering options include:! Restart Count at Top of Page. Restart the line number count on each new page. Start Display at Line. The first line to be numbered. Display Increment. The number of lines before the next line number display. Starting Line Number. The line number that begins the count. Count Increment. The increment of the count. Example 1: Number every odd line of text.
Page Frames! Use the Page Frame Options to apply a decorative border around a page. The frame will enclose the entire page, including headers and footers. ! Note: Show Page Guides display option will be disabled if Page Frames are applied.
Notes! The settings in the Notes Tab determine the look and style of Footnotes and Endnotes. ! Footnote Marker! Format! Choose from 5 different styles for your footnotes. Numerals, Roman uppercase numerals, Roman lowercase numerals, Alphabetical uppercase, or alphabetical lowercase.! Separator! Choose from None, 1” Line, or Line Across Page.! Endnote Marker! Format! Choose from 5 different styles for your endnotes.
Tables! ! Tables allow you to organize text into neat columns and rows. Tables can be used for Page layout-like effects and can also be used to display tabular data.! Create a Table! 1 Choose New Table from the Table sub-menu in the Format menu, or use the pop-up control in the style ribbon.! 2 Enter the appropriate number of rows and columns in the Insert Table dialog.
Convert Text into a Table:! 1 Select the document text to be placed into a table.! 2 Choose Text To Table from the Table menu.! 3 Select the conversion character from the Convert Using radio buttons, the conversion character is used to separate the text into different cells.! 4 Enter the number of columns needed in the table. Mariner Write will calculate and display how many rows will be created in the Number of Rows field.! Note: this value will change when different conversion characters are specified.
Merging Cells of a Table! Use the Merge Cells menu command to combine several cells into a single cell.! " before merging cells" " after merging cells" Cells may be merged with other cells to the left or right on the same horizontal row. Cells may not be merged vertically.! Splitting Cells of a Table! Use the Split Cells menu command to divide table cells into multiple cells.
Splitting a Table! Use the Split Table menu command to split a table into 2 smaller tables, or to add a paragraph before a table that begins a document.! • The table is divided at the row boundary above the selection.
Deleting a Table! Use the Delete menu command to remove columns or rows from a table.! ! • Delete Selected Columns.! ! to ! ! to ! ! • Delete Selected Rows.
Clearing Data from a Table! To remove data from a table’s cells while keeping the table structure intact.! 1 From the menu select Format>Table>Clear...! A dialog appears.! 2 Choose an option:! Clear - Selected Cells.! →! ! →! ! →! ! • Clear - Shift Cells Left.! • Clear - Shift Cells Up.! 3 Click OK to clear the cells.
Inserting a Table! To insert rows or columns into your table:! 1 From the menu, select Format>Table>Insert...! A dialog appears.! 2 Choose columns or rows and specify the number to add.! When inserting a row, the new row is added above the selection." →! ! When inserting a column, the new column is added before (to the left) the selection." →! ! Note: to add a new row to the bottom of a table, select the last cell and use the tab key. See Table navigation for more information.
Table Format! Use the Format Cells menu command to modify borders, cell dimensions, color and shading.! The Cell Layout dialog uses a tabbed interface, select different format options by clicking on the tab titles listed across the top of the dialog.! Size! Column Width - width of the selected table cells.! Space Between - horizontal margin of the selected cells.! ! Row Height Options:! Auto Fit - the text and graphics contents of the cell determine the height.
Borders! Borders make your table stand out.! 1 Select the border type! 2 Select a border color to apply.! 3 Uncheck “Set All” to apply different borders to each side.! Outline - applies a different grid around the selected table cells.! Left - Controls the lower line of the border.! Top - Controls the lower line of the border.! Right - Controls the lower line of the border.! Bottom - Controls the lower line of the border.! 4 Click Apply to see the border in action.! 5 Click OK when you are finished.
Shading Panel! Select the pattern, foreground and background colors to apply. ! To add shading, click the Custom Fill control ! Shading makes your table contents stand out.! 1 Select the foreground color.! 2 Select the background color.! 3 Select a Pattern.! 4 Click Apply to see the border in action.! 5 Click OK when you are finished.
Resizing a Table! To resize a table column:! 1 Move the cursor over the cell edge or the cell edge marker in the ruler.! The cursor changes to a double headed arrow Cell Edge Marker ! 2 Click, and drag.! • To resize a singe cell width, select the cell and resize.! • To resize a table row, move the cursor over the cell bottom. The cursor changes to a double-headed arrow. Click, and drag.! Navigation Within a Table! 1 Press the tab key to move forward cell to cell.
! ! In this chapter:! ! Customizing Menus! ! • Assign a keyboard shortcut to a menu item.! • Use contextual menus Custom Key Commands! You can assign custom keyboard shortcuts to any menu item except items in the Font menu. Every key command MUST include the Command key as one of the keystrokes.! Option, Control and Shift key modifiers are supported.
Adding a Keyboard Shortcut! 1 Choose Preferences from the Write menu.! 2 Click on the Keys tab to display the correct pane, and choose “Document Scale” from the menu pop-up.! 3 Select “100% Actual Size” from the list of Document Scale commands.! 4 Double click the selection to display a dialog where you can type a custom key.! 5 For this example type Command - Shift - A, then click OK.! 6 The new command is listed in the dialog.! 7 Click OK to exit the dialog.
Contextual menus! In the ruler area, a hidden menu contains commands to change several preference items without using the application preferences.! HInt: Keyboard shortcuts can be assigned to these menu items, choose “Commands” in Custom Key dialog pop-up menu. Contextual Menu Items! Mariner Write uses contextual menus in the document window. To activate them:! 1 Right-click or click and hold the control key down.! The contextual menu appears.! 2 Click, and choose the appropriate command.
Proofing Your Documents! ! Finding and Replacing Text! Use the Find command to search for, and optionally replace, text in your document. To use the Find window:! Type To represent a “^r” Return ^t” Tab “^p” Page Break “^e” New Line (Soft Return) 1 Activate the document where you want to find, and optionally replace, text.! 2 Choose Find/Replace from the Edit menu (Command-F) or press the Find button in the tool bar.! 3 Enter or paste the text you want to find into the Find field.
• To search for an entire word only, select the Entire Word control. For example, searching for “and” with Entire Word selected would find the “and” in “Jobs and Wozniak” but not the “and” in “candy”.! • To find where the text occurs, regardless of case, select the Ignore Case checkbox control. The small caps text style does not affect the Ignore Case feature.! • To search all the text in the current document, (including headers/footers and footnotes) select “All” in the Search pop-up menu.
Find Again! After you close the Find dialog, you can continue to search for the last text entered in the Find dialog by choosing Find Again from the Edit menu (Command-G) or pressing the Find Again button in the tool bar. The Find Again command uses the current Find dialog settings.
Find and Replace Formatting! Instead of finding, and optionally replacing, text, use the Find Format feature to find and optionally a replace font and size format. You could, for example, change all 13point Geneva text to 12-point Palatino text.! To find, and optionally replace formatting only:! 1 Click the check box on. The Find/Replace text fields will be hidden from view.! 2 Choose Style... from the find pop-up, or click on the find format box.
4 Press one of the following buttons:! • Press Next or the Return or Enter keys, to begin searching at the insertion point.! If the format is found, it’s displayed and selected. Clicking the Find button again finds the next occurrence.! • If the format is found, press • Use to replace it with the format specified in the Replace Format box.! as a shortcut to successively clicking the Replace, then the Find, buttons.
Spell Checking! To begin spell checking at the text insertion point:! 1 Choose Edit>Spelling>Check Spelling (Command-L) or press the Spell Check button in the toolbar.! ! A dialog appears.! 2 Click the Change button to accept the suggested word.! Note: If a word is spelled correctly, but you don’t want to add it to the user dictionary click Ignore The spell checker will ignore all other occurrences of that word in the current session.
Spell Checking a Single Word! The easiest way to spell check a single word, is to right-click the word and choose a suggested word from the pop-up menu.! Spell Checking Hidden Words! The spell check feature will check visible text only. To display hidden text, choose Show Hidden Text command from the Show|Hide menu.! Learning New Words! Not all correctly spelled words, such as some Proper nouns, are stored in the dictionary.
Looking up Words in the dictionary! To lookup a word, right-click on the word and choose “Lookup in Dictionary” from the pop-up menu or from the spell checking dialog, click the Define button.! The system dictionary opens.
Thesaurus! Use the Thesaurus command to look up synonyms and antonyms in the onscreen thesaurus. If a word is selected in your document, it will be looked up when the Thesaurus dialog opens. Selecting a word in the Synonym list enters it into the “Word” edit field. Double clicking on a word in the Synonym list enters activates the Replace/Insert button.
Tool Bar! ! The tool bar is an easy way to access commonly used commands.! • The tool bar may be positioned anywhere on screen.! ! ! In this chapter:! ! • Toolbars! • Customizing the Toolbar! • The tool bar may be oriented horizontally or vertically, see Chapter 2: Preferences for details.! • Create sets of buttons for different editing tasks.! Toolbars! A Toolbar appears above each document window. The toolbar contains icons for commonly used actions.
Customizing the Toolbar! To customize the toolbar:! 1 Choose Customize Toolbar from the View menu or right-click well over the toolbar.! The toolbar sheet is displayed.! 2 Command-click and drag the button to the desired location.! or! From the Customize Toolbar sheet, click and drag the button to the new location, the tool bar display is updated immediately allowing you to see the change.
Mail Merge! ! Mariner Write's Merge feature lets you merge the data from one document (for example: a list of names, and addresses) with another (a form letter) and save or print the results.! You must create at least two documents to use the Merge feature.! ! ! In this chapter:! ! • • • • Create a data document! Create template document! Create a merge field! Merge the documents • A data document (the list of names and addresses in a tab delimited text file format).
Data Documents! A data document is a text file containing information arranged in a special format. Mariner Write can then retrieve individual items to include in the template document.! The first line of the data document is the names record. It gives names to all the pieces in the document. These pieces of information are divided into categories (called fields) and the items in the names record are the names for each of these categories. "LastName" and "Address" are examples of field names.
The remainder of the data document contains lines of data called data records. The information in each data record is divided into the categories just as in the names record. The items are also separated by tabs, and each data record ends with a return character.! Note: The structure of the data document is very important.
Merge Document! The merge document is a template, it is the document you want to print again and again-each time including different pieces of similar information from the data document.! To create a merge document:! • Specify the name and location of the data document.! • Include the data fields to be merged, using the Insert Merge Field command in the Insert menu.! ! Note: the Merge template must be saved to disk before you can insert Merge Fields or you’ll get an error, prompting you to save the file.
See the next section on Merge Fields for details about entering data fields and specifying the location of the data document.! To toggle the display between Merge formulas or a plain label in the template document, use the Show Merge Formulas preference.! To visually distinguish between Merge Fields and document text, you can choose to frame them with a gray rectangle. Use the Frame Text Fields in the Display preference tab.
Merge Fields! The Insert Merge Field command allows you to enter merge data and commands into your document. Merge fields tell which information is to be merged with your document, and where it should be placed. See About Merge for more information on creating merge documents.! 1 To create a merge field, choose Merge Field from the Insert menu.! Note: The location of the Data document is stored relative to the Template, so the file must be saved to continue.
Conditional Merge Fields! If you insert conditional statements in your template document, you will be able to selectively merge desired information.! To create a conditional merge, enter a formula in the Merge Field to evaluate data and make decisions using Boolean logic.! See the next 2 sections for details about entering a conditional formula." Merge Formulas! Formulas perform calculations and comparisons on numbers, text and data, the result of the formula is then merged into the Template document.
Merge Functions And Commands! Write's functions evaluate data and issue instructions within Merge formulas. To enter a function or command, choose a command from the Functions popup menu or type it manually. ADVANCE - a command to advance to the next Data Record, this would be used if you need want multiple Data records in a Template document (label templates for example).! Example: =ADVANCE()! AND - a function that returns 1 (true), if all of the logical conditions are true, if not it returns 0 (false).
ERROR - a function command that stops the merge process immediately.! Format: =ERROR()! See the OR example below.! FILE - a function command that inserts an external file into the Template document.! Format: =FILE("relative path to the file to insert in quotes")! Example: =FILE("myFile")! IF - a function that returns one value if the condition is true, and another value if the condition is false.
Format: =OR(condition 1, condition 2, ...
Merging Documents! To perform a merge:! 1 From the menu, select File>Merge.! The Merge dialog appears.! 2 Enter the range of data records to merge (if needed). ! HInt: You can perform a merge test by specifying 1 record, from 1 to 1." 3 Select a data file to use for the merge by clicking on the “Data...” button, then navigate to the data file’s directory and select the data file.! 4 Click on the New Doc button or Print button to begin the merge.
