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Using Contribute Macromedia Contribute ™
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Trademarks Afterburner, AppletAce, Attain, Attain Enterprise Learning System, Attain Essentials, Attain Objects for Dreamweaver, Authorware, Authorware Attain, Authorware Interactive Studio, Authorware Star, Authorware Synergy, Backstage, Backstage Designer, Backstage Desktop Studio, Backstage Enterprise Studio, Backstage Internet Studio, Contribute, Design in Motion, Director, Director Multimedia Studio, Doc Around the Clock, Dreamweaver, Dreamweaver Attain, Drumbeat, Drumbeat 2000, Extreme 3D, Fireworks,
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CONTENTS Part I Using Contribute CHAPTER 1 Welcome to Macromedia Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Website development and maintenance overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Contribute workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Learning Macromedia Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Where to start. . . . . . . . .
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Setting Contribute preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Setting general preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Setting file editor preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Setting firewall preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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CHAPTER 6 Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Adding text to a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Adding the current date to a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Adding special characters to a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Formatting text . . . . .
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Adding, deleting, and merging table rows and columns . . . . . . . . . . . . . . . . . . . . . . . . . 89 Adding rows and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Deleting rows and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Merging and splitting cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Modifying table appearance. . . . . . . . . . . . . . . .
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Rolling back to a previous version of a page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 About rollbacks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Using the page Rollback feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Part II Administering Contribute CHAPTER 12 Learning to Administer Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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About advanced sitewide settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 About web server index pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156 Adding index page filenames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Removing index page filenames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 About alternate website addresses . . . . . . . . . .
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Problems creating a connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Unable to view the My Connections dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . Can’t move to the next panel in the Connection Wizard. . . . . . . . . . . . . . . . . . . . . Connection Wizard can’t locate the remote folder. . . . . . . . . . . . . . . . . . . . . . . . . . Network connection cannot locate the remote folder . . . . . . . . . . . . . . . . . . . . . . .
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Contents
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Learn how to use Contribute to update and publish web pages within your website.
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CHAPTER 1 Welcome to Macromedia Contribute Macromedia Contribute enables users to easily create and edit web pages on existing websites. Whether you’re the one using Contribute to edit web pages or the one managing the website, you’ll find Contribute a very useful tool for browsing, editing, and publishing content to a website.
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The Contribute workflow Contribute uses a browse-edit-publish workflow to help you easily find the page you want to edit, make changes to the page, and then update the page on your website. Note: You must connect to a website before you can edit and publish pages on that website. For more information, see “Connecting to a website” on page 18. Here’s an overview of the Contribute workflow: Use the Contribute browser to find the web page you want to edit.
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Contribute resources The Contribute resources will help you learn to use Contribute. These resources include a printed Quick Start guide, a How Do I reference panel, a tutorial, and an online help system. In addition to these resources you can find regularly updated tips, TechNotes, examples, and information at the Contribute Support Center on the Macromedia website. For information about where to start with the resources, see “Where to start” on page 14.
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Contribute Help The Contribute online help system includes information for Contribute users in Using Contribute and for Contribute website administrators in Administering Contribute. Contribute Help provides comprehensive information about all of the Contribute features, optimized for online reading. Contribute Help appears in the help viewer provided by your operating system (Microsoft HTML Help).
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CHAPTER 2 Getting Started You need to install Macromedia Contribute, if it is not already installed. Before you install, be sure that your computer meets the minimum setup requirements. Before you can use Macromedia Contribute to edit and update your website’s content, you must create a connection to the website—actually, to the web server that stores your website.
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Installing and launching Contribute Before you install Contribute, make sure your computer meets the minimum system requirements (see “Setup requirements” on page 17). Then you are ready to install and launch Contribute. To install and launch Contribute: 1 Insert the Contribute CD into your computer’s CD drive. The Contribute installer launches. 2 Follow the onscreen instructions to install the application.
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To import a website connection key: 1 Open the e-mail containing the connection key. If the connection key is not attached to an e-mail, navigate to the network location of the key, then copy it to your computer. You can also select Edit > My Connections, then click the Import button to navigate to the connection key. 2 Double-click the connection key. (The connection key has an .stc extension, as in myConnection.stc.
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Disabling your website at startup Contribute alerts you if it detects a problem with any of your website connections when it launches. Contribute displays the alert after the first website connection problem it encounters. You can have Contribute try to connect again. If Contribute still can’t connect, you can choose to disable the website connection and try to connect to your other websites, if any. If you disable a website, you can enable it when you resolve your network connection problem.
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CHAPTER 3 Exploring the Contribute Workspace You can use Macromedia Contribute as both a web browser and a web page editor. You can easily switch between browsing web pages and editing web pages. The Contribute workspace makes it easy for you to access pages, whether you’re browsing or editing. You can navigate the Contribute dialog boxes and workspace without using your mouse. You can also set preferences to customize Contribute.
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The Contribute workspace The Contribute workspace is made up of the following main areas: the Contribute browser/ editor, toolbar, and sidebar. Toolbar Welcome page in the browser/editor Sidebar This section covers the following topics: • “The Contribute browser/editor” on page 22 • “The Contribute toolbars” on page 23 • “The Contribute sidebar” on page 23 The Contribute browser/editor In the Contribute browser, you can browse to any web page—not just pages on your website.
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The Contribute toolbars The Contribute toolbar changes, depending on whether you are browsing or editing a page. The browser toolbar contains buttons for navigating your website or creating a new page. contains buttons for editing and common operations from the File, Insert, Format, and Table menus.
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To expand or collapse the panels in the sidebar: • Click the arrow in the panel title bar. To resize panels vertically in the sidebar: • Drag the title bar in the How Do I panel. Browsing and editing pages You can use Contribute to browse or edit web pages. When you are browsing, you’ll see the browser toolbar, with the Edit Page button. Use the Contribute browser like any web browser—enter web addresses, click links to navigate pages, use the Back and Forward buttons, or select recently viewed pages.
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Navigating to web pages The easiest way to find a web page you want to edit, is to browse to the page in Contribute, just as you would browse to a page in any web browser. For information about editing pages, see “Editing existing web pages” on page 36. To browse to a web page in Contribute, do one of the following: • Click links in web pages to navigate to other pages. • Type the web address (URL) of the page in the Address text box, then press Enter or click Go.
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Viewing drafts and new pages Drafts you are currently editing, and new pages you’ve created but haven’t published yet, appear in the Pages panel. You can also access these pages using the File menu. To view a draft or new page, do one of the following: • Click the draft or new page title in the Pages panel in the sidebar. • Select File > Drafts, then select a page from the pop-up menu. Viewing home pages for your websites You can use the toolbar to access home pages for websites you’ve connected to.
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Setting up access to commonly used pages Contribute enables you to keep a list of bookmarks for pages that you frequently visit. You can add a bookmark for any page—not just pages in websites you’ve connected to. When you add a page as a bookmark in Contribute, it appears in your list of bookmarks (up to 1000 bookmarks). Contribute also includes your Internet Explorer bookmarks (up to 2000 bookmarks) in the Other Bookmarks list under your Contribute bookmarks.
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Deleting a page from your bookmarks You can delete any page from your bookmarks list, or you can delete a bookmarks folder. To view bookmarks, see “Viewing pages in your bookmarks list” on page 27; to add a page to your bookmarks, see “Adding a page to your bookmarks” on page 27. To delete a bookmark: 1 Select Bookmarks > Delete Bookmark. The Delete Bookmark dialog box appears. 2 Select the name of the bookmark or the folder you want to delete. 3 Click Delete.
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• Select Firewall to add or change settings for your firewall (see “Setting firewall preferences” on page 30). • Select Invisible Elements to hide or show invisible elements (see “Setting invisible element preferences” on page 30). Setting general preferences You can set editing options, and determine how Contribute handles Microsoft Word and Excel documents when you insert them in a page, in the Preferences dialog box.
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To add a file type and associate an editor: 1 Select Edit > Preferences, then select File Editors from the category list on the left. 2 Click the Plus (+) button above the left pane, then type the file type. 3 Click the Plus (+) button above the right pane. The Select External Editor dialog box appears. 4 Navigate to the application you want to associate with the new file type, then click Open. The application appears name appears in the right pane. 5 Click OK.
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Setting browser encoding You can set the browser encoding for a page, to determine how the page appears in the Contribute browser. You might need to set encoding if characters aren’t displaying properly in the Contribute browser. To change browser encoding: 1 In the Contribute browser, right-click in the page. 2 Do one of the following: • Select a browser encoding from the pop-up menu. • Select More from the pop-up menu, then select a browser encoding.
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Using the keyboard to navigate Contribute While you are editing, you can use the keyboard to navigate the Contribute workspace, dialog boxes, and tables without a mouse. You can also use keyboard shortcuts to open some dialog boxes and perform some commands. For a list of shortcuts, see “Keyboard shortcuts” on page 203.
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• To move through a category list, press Control+Tab to shift focus to the category list, then use the arrow keys to move up or down the list. To see an example of a category list, select Edit > Preferences. • To shift to the options for a category in a category list, press Control+Tab. • To accept a choice and exit the dialog box, press Enter. • To close the dialog box without making any changes, press Esc+Alt+F4. Navigating tables After you select a table, you can use the keyboard to navigate through it.
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Chapter 3
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CHAPTER 4 Working with Pages Macromedia Contribute enables you to edit existing pages on your website, including pages based on templates. You can cancel your edits or cancel a new page if you need to. If you have permission, you can delete pages and file types on your website. You can also export a page to an HTML file. Note: For information about creating new pages, see “Creating or copying a page on your website” on page 45.
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Editing existing web pages You can edit any pages on your website, as long as you have permission and as long as someone else is not currently editing the page. This section covers the following topics: • “About editing” on page 36 • “Opening a page for editing” on page 36 • “Undoing mistakes” on page 37 For information about changing properties for an existing page, see “Setting page properties” on page 51.
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Undoing mistakes In Contribute, as in most applications, you can undo individual mistakes as you make them. You can also redo an edit if you decide that you don’t want to undo it. Note: In Contribute, you can also discard changes, after you publish your draft, by reverting to a previously published version of a page if you need to. For more information, see “Rolling back to a previous version of a page” on page 131. To undo an edit: • Select Edit > Undo. To redo an edit: • Select Edit > Redo.
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2 If you closed Contribute, restart the application. 3 Click the draft title in the Pages panel to return to the draft you were previously editing. The draft appears in the Contribute editor for you to continue editing. Working with pages based on Dreamweaver templates A Macromedia Dreamweaver template is a special type of page that contains a preset page layout, and includes elements, such as text and images. In Contribute, you can create a page based on a template.
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In a template, the designer creates regions to control which elements on a template-based page you can edit. There are editable regions in a template, which you can edit, and locked regions, which you can’t edit. In the employee template example, the company logo and address might be in a locked region. The employee information sections would be editable regions.
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Setting template properties The Dreamweaver template designer might enable you to show or hide parts of the page. You control this content in the Template Properties dialog box. In pages based on a template, there might also be editable attributes of the page, such as background color, which you can edit in template properties. To modify template properties: 1 Browse to a template-based page, then click the Edit Page button in the toolbar. 2 Select Format > Template Properties.
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To launch Contribute to work offline: 1 Start Contribute without a network connection. The Connection Failure dialog box appears. 2 Select Work Offline. 3 Click OK. The Contribute browser displays the Working offline page. Click a draft title in the Pages panel to start editing. Working offline in the Contribute editor When you’re working offline, the Contribute browser displays information about what you can do offline. You cannot browse to other pages or websites when you are offline.
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To switch from working online to working offline: • Select File > Work Offline. Note: Switching to work offline does not disconnect your network connection. To switch to working online after working offline: 1 Restore your network connection, if necessary. 2 Do one of the following: • Deselect File > Work Offline. • Click the Work Online button in the toolbar.
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6 In the external application, make changes as necessary, then save your changes and close the application. Note: If you are editing in Fireworks, click the Done button in the editing window. 7 In Contribute, click the Publish button in the toolbar to publish your changes to the website. Note: If you need to make additional edits before you publish, click the Launch button on the External Application Editing page to open the content in the external editor. The updated content appears in Contribute.
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2 Select File > Delete Page. Note: This menu item is disabled if you do not have permission to delete pages on your website. An alert appears. 3 Click Yes to confirm that you want to delete the file. Contribute deletes the page and displays the last page you viewed in the browser. Exporting a Page Contribute enables you to export a page from Contribute to an external HTML file. You can save the file anywhere you choose on your computer or network.
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CHAPTER 5 Adding Pages and Documents With Macromedia Contribute you can add pages to your website. You can create a copy of a page, create a blank page, create a copy of a sample page, or create a page based on a template. After you create a page, you can change its properties, or even add keywords or a description for the page so that website visitors can use a search engine to find the page. You can also add Microsoft Word or Excel documents to your website.
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Copying a page on your website You can create a copy of the page you are currently viewing on your website. You must be viewing the page in the Contribute browser; you cannot create a copy of a page that is a draft in the Contribute editor. Also, you cannot copy a page from one website to another website. Note: You cannot create a copy of a page that contains frames. You must create the new page first, then link it later. You cannot create the copy and add a link to it at the same time.
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Both types of templates enable you to create a copy of an existing template so that you can maintain a consistent look on your website, and give you a starting point for your new page. The only difference is that a Dreamweaver template has editable and locked regions (see “Working with pages based on Dreamweaver templates” on page 38), and a page designated as a template by your website administrator might not.
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• Right-click, then select Insert Link. The Insert Link dialog box appears. 4 Click the Create New Page button at the top of the dialog box, if it is not already selected. 5 Enter link text in the Link text text box, if you did not select text or an image in your draft. This is the text a website visitor will click to go to the new page. Note: This text box is not available if you selected text or an image in the draft.
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9 Click the Advanced button to expand the dialog box, then set the advanced options as desired. Note: For information about the advanced settings, see “Setting the advanced linking options” on page 110. 10 Click OK. Contribute adds the link to the draft, and then opens the new page in the Contribute editor. To return to the draft where you added the link, click the draft title in the Pages panel.
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To create a new page: 1 In the Contribute browser, click the New Page button in the toolbar or, in the browser or editor, select File > New Page. The New Page dialog box opens. 2 If you have multiple websites, and want to create the new page in a website other than the current one, select another website in the Create new page from section. Note: If you don’t have permission to edit files in the folder you select, then Contribute saves the new page in the first folder you can edit for that website.
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Note: If your website administrator has restricted the types of new pages that you can create, or you do not have permission to edit this website, then you won’t see all of these options when you create a page (see your website administrator or “Setting permissions for new web pages” on page 177). 4 Click the Refresh Templates button to update your list of templates, if necessary. 5 Enter a page title in the Page title text box.
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3 Make changes to any of the following options: • Title specifies the page title that appears in the title bar of the website visitor’s browser; the title does not appear on the page itself. Giving a page a title is not the same as giving it a filename. For information about filenames, see “Publishing a page to your website” on page 127. • Background image enables you to browse to select a background image for the page.
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Adding keywords and a description for a page You can associate keywords and a description with your web page. Adding keywords can enable visitors to type those words in a search engine and find the page. To add or change keywords and a description for a page: 1 Browse to the page you want to add keywords and a description for, then click the Edit Page button in the toolbar. 2 Select Format > Keywords and Description. The Page Keywords and Description dialog box appears.
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Adding Word or Excel content to a page You can add the contents of a Word or Excel document to a new or existing web page. Note: The file size, after Contribute converts it to HTML, must be less than 300K. When you add content to a page, Contribute converts the content to HTML and copies it to your web page. You can edit the content in Contribute; changes you make to the original file on your computer will not appear on your website.
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• Place the insertion point in your draft where you want the link to appear, or select text or an image on the draft, then click the Link button in the toolbar and select File on My Computer. Enter link text, browse to the file you want to link to, then click OK. A link to the Word or Excel document appears in your draft.
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Chapter 5
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CHAPTER 6 Working with Text Macromedia Contribute enables you to add and format text, much like a basic word processor. You’ll find a few differences in working with text in Contribute and a word processing program, such as Microsoft Word, because Contribute formats your text using HTML behind the scenes.
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To add text to a draft, do one of the following: • Place the insertion point in the draft, then type text directly into your draft. • Select text in another application, then select Edit > Copy. Place the insertion point in your Contribute draft, then select Edit > Paste. Tip: Leave Microsoft Excel running when you copy and paste Excel content to Contribute so that the pasted content retains its formatting. • Drag text from another application to your Contribute draft.
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Adding special characters to a page You can add special characters, such as a copyright symbol or a pound sign, to your page. Note: You can only add special characters to pages that use Western (Latin 1) encoding. For more information about setting page encoding, see “Setting page properties” on page 51. To add a special character to a draft: 1 Place the insertion point in your draft where you want the character to appear.
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Formatting text Contribute enables you to format text—characters and entire paragraphs—quickly and easily. You can use menu options or use the toolbar to change text with one click. Align left Style menu Center Font menu Align right Font size menu Text color Justify Italic Highlight color Indent Bold Outdent Bulleted list Numbered list Note: If your website administrator has restricted editing to text only, not all of the formatting options are available.
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To change text font: 1 In your draft, select the text you want to change 2 Do one of the following: • Select a font from the Font pop-up menu in the toolbar. • Right-click, select Font, then select a font from the pop-up menu. Note: This option is not available if you are working in a table. • Select Format > Font, then select a font from the pop-up menu. Editing the font list Font combinations in the Contribute font list determine how a browser displays text in your web page.
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• To add a font that is not installed on your system, type the font name in the text field below the Available fonts, then click the add arrows << button to add it to the combination. Adding a font that is not installed on your computer is useful, for example, for specifying a Windows-only font when you are developing pages on a Macintosh. 4 Click OK when you finish editing the font list. Changing text style You can change text style to bold, italic, or underlined.
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Changing text color You can change the color of text or you can highlight text. To change text color: 1 In your draft, select the text you want to change. 2 Do one of the following: • Click the Text Color button in the toolbar. • Right click, select Color from the pop-up menu. Note: This option is not available if you are working in a table. • Select Format > Text Color. The color selector or the Text Color dialog box appears.
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To change the text style: 1 In your draft, select the text you want to change or place the insertion point within the text. 2 Do one of the following: • Select a style from the Style pop-up menu in the toolbar. • Select Format > Style, then select a style from the pop-up menu. The text you selected, or the entire paragraph where the insertion point is, changes to the new style.
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Creating lists You can create numbered lists, bulleted lists, and definition lists in Contribute. You can also create sublists within your lists. This section covers the following topics: • • • • • “Creating numbered lists” on page 65 “Creating bulleted lists” on page 65 “Creating definition lists” on page 66 “Creating sublists” on page 67 “Setting List property options” on page 68 Creating numbered lists You can use numbered lists to organize information that needs to be in order.
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2 Type the first list item. 3 Press Enter to type another item, then repeat for each item. 4 When you finish typing the list, do one of the following to turn off the bullets: • Press Enter twice. • Press Enter, then click the Bulleted List button in the toolbar. To create a bulleted list from existing text: 1 In your draft, select multiple lines of existing text. 2 Do one of the following: • Click the Bulleted List button in the toolbar. • Select Format > List > Bulleted List.
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Creating sublists You can change the level of a numbered or bulleted list item to create a nested list. For example, you might have a bulleted list where one of the bullets has a sublist of bullets. The nested list does not have to be the same type as the parent list; you can have a numbered list with a nested bulleted list. You can have multiple nested lists within your list.
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4 If you want the sublist to be a different type of list than the parent list, click the Numbered List or Bulleted List button in the toolbar as appropriate. 5 Type the list item, then press Enter to enter more items in the sublist. 6 To leave the sublist, press Enter twice or click the Outdent button in the toolbar. Setting List property options You can change the appearance of an entire list, or change the look of an individual list item in a bulleted or numbered list.
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To set list properties for a list item: 1 In your draft, place the insertion point in the bulleted or numbered list item you want to change. Note: If you select multiple items, the list properties option isn’t available. 2 Do one of the following: • Select Format > List > Properties. • Right-click, select List, then select Properties. Note: This option is not available for template-based pages or in tables. The List Properties dialog box appears.
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Finding and replacing text You can search the draft you’re editing for specific text. You can also search for and replace text in drafts. Note: You can search for text in a page in the browser, but the Search and Replace dialog box depends on your default web browser. To search for text: 1 In your draft, select Edit > Find. The Find and Replace dialog box appears. 2 In the Search for text box, type the text you want to find.
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CHAPTER 7 Working with Images and Graphical Elements Macromedia Contribute makes it easy for you to edit, add, or delete images on your web pages. You can also add Macromedia Flash movies to a page.
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About inserting images You can add images from several different sources, including your computer, website, e-mail, Microsoft Internet Explorer web browser, or another application, such as Microsoft Word or Excel. Note: Images that you add to your page should be in one of the following web-ready formats: JPG, GIF, or PNG (16). If the image you want to add is in another format, you can use an image editing tool, such as Macromedia Fireworks, to convert the image to a web-ready format.
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Dragging images to a page You can drag an image from another source to your Contribute page. You can also add images by using the Insert menu or Image button (see “Using the Insert menu or Image button to add images to a page” on page 72) or by copying and pasting them on the page (see “Copying and pasting images” on page 73). To add an image by dragging: 1 Reduce the size of the Contribute application window so that you can also see the application that contains the image you plan to drag.
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Changing image properties After you add an image to a page (see “Adding an image to a page” on page 71), you can change its properties. Image properties include image source, size, padding, alignment, border, and alternate text. To change image properties: 1 In your draft, select the image you want to modify, then do one of the following: • • • • Double-click the image. Click the Image button in the toolbar, then select either option from the pop-up menu. Select Format > Image Properties.
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• Constrain proportions keeps the proportions of height and width constant. For example, if you double the height with this option enabled, then Contribute also doubles the width. Note: If possible, do not change the width and height of your image or you might reduce the quality of the image. If you must resize the image, it is a good idea to use an image editing program such as Fireworks. • Horizontal padding is the amount of empty space, in pixels, on the right and left of the image.
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3 In the external application, make changes as necessary, then save your changes and close the application. Note: If you are editing in Fireworks, click the Done button in the editing window, then close the application. 4 In Contribute, click Publish to publish your changes to the website. Note: If you need to make additional changes to the image before you publish, in Contribute click Launch to open the content in the external editor again. The updated content appears in Contribute.
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To change alignment of an image on a draft, do one of the following: • Double-click the image, then select an alignment from the Alignment pop-up menu in the Image Properties dialog box. • Right-click the image, then select an alignment from the Alignment pop-up menu. Note: For more information about alignment options, see “Changing image properties” on page 74. Contribute aligns the image in relation to surrounding elements, such as text.
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• Select Format > Flash Movie Properties. The Flash Movie Properties dialog box appears. 2 Select Start playing the movie when the page loads if you want the Flash movie to automatically begin playing when the page appears in a website visitor’s browser. 3 Select Loop the movie continuously if you want the Flash movie to automatically start playing again each time it ends. 4 Click OK. Adding and deleting a horizontal rule You can add horizontal rules to your pages to help organize content.
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To delete a horizontal rule: 1 In your draft, click the horizontal rule to select it. 2 Press Delete. Changing properties for a horizontal rule You can customize the height, width, and shading applied to a horizontal rule on a page. By default, a horizontal rule in Contribute is 1 pixel high, expands to the width of the page or table cell in which it is inserted, and has a small drop shadow (or shading) applied.
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Chapter 7
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CHAPTER 8 Working with Tables A table is a powerful tool for presenting tabular data. For example, you might add a table to a web page that lists all your sales reps in one column, with their contact information in another column. In Macromedia Contribute, you can add text and images to table cells the same way that you add text and images to a page (see “Working with Text” on page 57 and “Working with Images and Graphical Elements” on page 71).
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To insert a table: 1 Place the insertion point in your draft where you want the table to appear. 2 Do one of the following to open the Insert Table dialog box: • Click the Insert Table button in the toolbar. • Select Insert > Table. • Select Table > Insert > Table. The Insert Table dialog box appears. 3 Enter the number of rows and columns you want, or accept the defaults for a table with three rows and three columns.
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5 Click a button in the Header section to indicate whether you want a header; select from the following options: • • • • None indicates no header. Left indicates a header column. Top indicates a header row. Both indicates a header column and a header row. Tip: Screen readers read headings for rows or columns that have one of these header types applied; they do not read headings that you create by making text bold and centered. 6 Click OK. The table appears in your draft.
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Selecting an entire table, row, or column You might want to select an entire table, row, or column to copy and paste into another page (see “Cutting and copying table cells” on page 87) or to modify the background of all of the cells in the selection at once (see “Modifying table appearance” on page 91). To select an entire table, do one of the following: • Click the upper left corner of the table or click anywhere on the right or bottom edge. • Click in a table cell, then select Table > Select Table.
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To select a line or a rectangular block of cells, do one of the following: • Drag from one cell to another cell. • Click in one cell, then Shift-click another cell. All of the cells within the linear or rectangular region defined by the two cells are selected. To select nonadjacent cells: • Control-click the cells, rows, or columns you want to select. Note: If each cell, row, or column you Control-click isn’t already selected, it’s added to the selection.
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Aligning tables You can indicate how a table aligns on the web page in relation to elements, such as text or images, around it on the page. You cannot select an alignment option when you create a table. You must insert the table (see “Inserting a table on a page” on page 81), then change the alignment option in table properties. To change alignment for a table: 1 In your draft, select the table you want to change alignment for (see “Selecting table elements” on page 83).
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Cutting, copying, and pasting cells You can cut, copy, or paste a single table cell or multiple cells at once, preserving the cells’ formatting (see “Cutting and copying table cells” on page 87). You can paste cells at the insertion point or in place of a selection in an existing table (see “Pasting table cells” on page 88). The cells you select must be contiguous and in the shape of a rectangle. For example, the selection in this illustration is a rectangle of cells, so the cells can be cut or copied.
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To remove a row or column from a table: 1 In your draft, select a row or column (see “Selecting table elements” on page 83). 2 Do one of the following: • Select Table > Delete > Row or Table > Delete > Column. • Press Delete. Contribute removes the row or column from the table. To remove cell content but leave the cells intact: 1 In your draft, select one or more cells. Note: Do not select an entire row or column.
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Adding, deleting, and merging table rows and columns You can modify an existing table by adding or deleting rows or columns. You can also merge cells to accommodate data.
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Adding multiple rows or columns You can add multiple rows or columns to a table at the same time. To add multiple rows or columns to a table: 1 In your draft, place the insertion point in a table cell. 2 Do one of the following: • Select Table > Insert > Multiple Rows or Columns. • Right-click, then select Insert Multiple Rows or Columns. The Insert Rows or Columns dialog box appears. 3 Select a radio button to indicate whether to insert rows or columns.
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Merging and splitting cells You can merge any number of adjacent cells—as long as the entire selection is a line or a rectangle of cells—to produce a single cell that spans several columns or rows. You can split a cell into any number of rows or columns, regardless of whether it was previously merged. To merge table cells: 1 In your draft, select the cells you want to merge. Note: You must select at least two cells. 2 Select Table > Merge Cells or right-click, then select Merge Cells.
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About conflicts in table formatting When formatting tables, you can set properties for the entire table or for selected cells, rows, or columns in the table (see “Modifying table appearance” on page 91). When a table property, such as background color or alignment, is set to one value for the entire table and another value for individual cells, cell formatting takes precedence over row formatting, which in turn takes precedence over table formatting.
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• Select Table > Table Properties. The Table Properties dialog box appears. 3 Make changes to any of the following options: • Table alignment refers to the location of the table in relation to any elements (such as text or images) that appear around the table. Select from the following options: Default aligns the table to the left side of the page, and does not flow text or images around the table. Left aligns the table to the left side of the page, and flows text or images to the right of the table.
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• Border color indicates the color of the table border around the table and between cells. Note: The border color does not show if the table’s border thickness is set to 0 for no border. • Background color indicates the background color of all the cells in the table. If you do not select a color, the default background is transparent. This means that the table background appears as white on a white page, green on a green page, and so on.
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3 Make changes to any of the following options: • Horizontal alignment indicates horizontal placement for content in the row or column. Options are Left, Center, and Right. • Vertical alignment indicates vertical placement for content in the row or column. Options are Top, Middle, and Bottom. • Background color indicates the background color for the selected row or column. Note: You can also click the Highlight Color button in the toolbar to change the color of the selected row or column.
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• Click the Table button in the toolbar. The Table Properties dialog box appears with the appropriate tab selected. 3 Make changes to any of the following options: • Horizontal alignment indicates horizontal placement for content in the cell, row, or column. Options are Left, Center, and Right. • Vertical alignment indicates vertical placement for content in the cell. Options are Top, Middle, and Bottom. • Background color indicates the background color of the cell.
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Using a preset table format You can apply a preset design to a table and select options to further customize the design. Note: You can apply preset table designs to simple tables only. You can’t use these designs to format tables that contain merged cells or other unusual formatting that keeps the table from being a simple rectangular grid of cells. To use a preset table design: 1 In your draft, select a table to modify or place the insertion point in any cell in the table.
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8 In the Other rows section, select a color to apply to rows, then indicate how frequently you want the colors to alternate. Click Color to select a second row color, if you choose to alternate row color. 9 Click OK. Contribute formats your table with the design you selected. Sorting tabular data You can sort the rows of a table based on the contents of a single column. For example, if you have a Names column in a table, you can sort items in that column alphabetically.
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8 From the Order pop-up menu, select whether to sort the secondary sort column alphabetically or numerically, and whether to sort it in ascending order (A to Z, lower numbers to higher numbers) or descending order. 9 In the Options section, select any of the following additional options: • Sort includes first row specifies that the first row of the table is included in the sort. If the table has a header row, the header is the first row of the table.
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Chapter 8
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CHAPTER 9 Working with Links A hyperlink, often called a link, creates a connection from one page to another page. In a web page, a link is typically a different color than the surrounding text and is underlined. When a visitor to your website clicks a link in one page, another page opens. Links enable visitors to navigate your website. When you add a new page to a website, you have to add a link to the new page on an existing page on your website.
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Linking to a draft or recently published page on your website You can create a link on your page to a draft that you are currently editing or to a recently published page on your website. Contribute has a complete list of current drafts for you to link to, and stores a list of the last ten pages you published on your website.
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5 In the Select a page to link to section, select a web page from the list of drafts and recently published pages. A preview of the page you select appears in the dialog box for you to confirm the file you want to link to. 6 Click the Advanced button to expand the dialog box, then set the advanced options as desired. Note: For information about the advanced settings, see “Setting the advanced linking options” on page 110. 7 Click OK. The link appears in your draft.
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• Right-click, then select Insert Link. The Insert Link dialog box appears. 3 Click the Create New Page button at the top of the dialog box, if it is not already selected. The bottom half of the dialog box changes. 4 Enter link text in the Link text text box, if you did not select text or an image on your draft. This is the text a website visitor will click to go to another page. Note: This text box is not available if you selected text or an image on the draft.
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• Select a page in the Templates folder to create a new page based on a Macromedia Dreamweaver template (see Help > Using Dreamweaver in Dreamweaver MX), or based on a page on your website that the website administrator designated as a template. A template provides a starting point for your page and can provide a consistent look across your website. When you select a page type, a page preview and a description appear.
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• Right-click, then select Insert Link. The Insert Link dialog box appears. 3 Click the Browse to Web Page button at the top of the dialog box, if it is not already selected. 4 Enter link text in the Link text text box, if you did not select text or an image on your draft. This is the text a website visitor will click to go to the new page. Note: This text box is not available if you selected text or an image on the draft.
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Linking to an e-mail address You can create a link to an e-mail address. The link can be text or an image. When a website visitor clicks the link, Contribute creates a new message, with the e-mail address you specified, in the visitor’s default e-mail application. For example, you might create a text link that says “Contact us about our new products!” to send e-mail to the Sales department.
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4 Enter link text in the Link text text box, if you did not select text or an image on your draft. This is the text a website visitor will click to send an e-mail message. Note: This text box is not available if you selected text or an image on the draft. 5 Enter the e-mail address in the E-mail address text box. 6 Click OK. Contribute adds the link to the page.
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• Right-click, then select Insert Link. The Insert Link dialog box appears. 3 Click the File on My Computer button at the top of the dialog box, if it is not already selected. 4 Enter link text in the Link text text box, if you did not select text or an image on your draft. This is the text a website visitor will click to go to another page. Note: This text box is not available if you selected text or an image on the draft.
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Setting the advanced linking options The Insert Link dialog box has three advanced linking options: editing the link’s URL, setting a target, and linking to a specific place on a page. This section covers the following topics: • “Editing the URL for a link” on page 110 • “Setting a target for your page” on page 111 • “Linking to a specific place in a page” on page 112 Editing the URL for a link For advanced users who are familiar with creating links in HTML, Contribute enables you to edit a link’s URL.
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Setting a target for your page You can specify where a linked page opens by creating a target for the link. For example, you can indicate that your linked document opens in a new window, instead of opening in the current window. If you create a link in a document with frames, you can indicate which frame, or target, displays the new content. For more information about creating targets for frames, see “Specifying a target frame for a link” on page 123. Note: You cannot control where an e-mail link opens.
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4 Click OK. Contribute adds the link to your draft. Setting a target for an existing link You can edit an existing link to change or add the target. To specify a target for an existing link: 1 Browse to the page that contains the link you want to edit, then click the Edit Page button in the toolbar. 2 Select the link, then right-click and select Link Properties. The Insert Link dialog box appears. 3 Click the Advanced button to expand the dialog box, if it is not already expanded.
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Adding a section anchor You can add a section anchor to a page, then link to that anchor from the same page or from another page. For more information about section anchors, see “Linking to a specific place in a page” on page 112. To link to a section anchor, see “Linking to a section anchor” on page 113. To edit a section anchor, see “Editing section anchors” on page 115. To make section anchors visible or invisible, see “Setting invisible element preferences” on page 30.
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3 Select a named anchor from the pop-up menu. Note: Any anchors in the page you are linking to appear in the list. 4 Click OK. Contribute adds the link to your draft. To indicate an anchor for an existing link: 1 Browse to the page with the link you want to edit, then click the Edit Page button in the toolbar. 2 Select the link, then right-click and select Link Properties. The Insert Link dialog box appears. 3 Click the Advanced button to expand the dialog box, if it is not already expanded.
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Editing section anchors After you create a section anchor, you can change the section anchor name or you can delete the section anchor. Note: If you edit a section anchor, links to that anchor will be broken until you fix the link on the page that links to the section anchor. To add a section anchor to a page, see “Adding a section anchor” on page 113. To link to section anchor, see “Linking to a section anchor” on page 113.
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To change link destination: 1 In your draft, select the link you want to edit, then right-click and select Link Properties from the pop-up menu. The Insert Link dialog box appears. 2 If you want to change the type of page you link to, click a button at the top of the dialog box; otherwise, skip this step. 3 Select or browse to a new file. 4 Click OK. Removing a link After you insert a link, you can easily remove the link from your text or image.
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Testing links Contribute enables you to preview a temporary copy of a draft in a web browser. Use the Preview in Browser feature to test links and view content before you publish a draft. To test a link: 1 In your draft, select File > Preview in Browser. Your page appears in your default web browser. 2 Click the links to make sure they open the correct pages (or launch your e-mail application). 3 Close the browser preview to return to the draft you’re editing.
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Chapter 9
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CHAPTER 10 Working with Pages with Frames Frames in a website provide a way to divide a browser window into multiple regions, each of which can display different content. You design pages with frames in an HTML design application, such as Macromedia Dreamweaver. You can edit pages with frames in Macromedia Contribute. Note: For more information about creating pages with frames in Dreamweaver, see Dreamweaver Help (Help > Using Dreamweaver).
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For example, a web page might have one narrow frame on the side that contains navigation links, one frame along the top that contains the logo and title of the website, and one large frame that takes up the rest of the page and contains the main content. Title and logo frame Main content frame Navigation frame A page that contains frames is called a frameset.
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Editing frame content When you browse to a page with frames, Contribute enables you to change content in any of the frames, as long as you have permission. For more information about frames and framesets, see “About frames” on page 119. To edit content in a frame: 1 Browse to the page with frames that you want to edit, then click the Edit Page button. The Choose a Page to Edit dialog box appears with a list of page titles and web addresses (URLs) for the frame pages. 2 Select the frame you want to edit.
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Saving and publishing a page with frames Because a frameset is made up of individual web pages, when you edit a page that appears in a frame, you only alter the page you edit, not the frameset. Publishing a page that appears in a frameset is the same as publishing a page that isn’t in a frameset. You do not actually alter the frameset page, so you do not need to publish it.
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Specifying a target frame for a link You can specify a target frame for a link. For more information about targeting a frame, see “About targeting a frame” on page 122. To insert a link and select a target frame for the linked page: 1 Browse to the page with frames that you want to edit, then click the Edit Page button. The Choose a Page to Edit dialog box appears. 2 Select the frame in which you want to add a link that will open a new page in another frame, then click OK.
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Chapter 10
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CHAPTER 11 Publishing Your Page Publishing a draft makes it live on your website, so that your website visitors can view the page. Before you publish your draft, you can preview it in your browser. You can also make the draft available to others for review, to get approval or feedback, before you publish the draft. If you decide not to publish your draft, you can cancel it, leaving the published version of the page as is.
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Using the e-mail review process for drafts Before you publish your draft, you can make the draft available for others to review—even if they don’t have Contribute or Macromedia Dreamweaver MX. Use the Contribute e-mail review process to share your draft with others before you publish it. To learn more about how e-mail review works, see “Understanding the e-mail review process” on page 126. To use the e-mail review process, see “Making your draft available for review” on page 127.
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Making your draft available for review When you are ready to have others review your draft, you can send a request for review and make the draft available online. For more information about the e-mail review process, see “Understanding the e-mail review process” on page 126. To use the e-mail review process: 1 In your draft, select File > E-mail Review. Contribute creates a new e-mail message in your default e-mail application.
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To publish updates to an existing page: 1 In your draft, click the Publish button in the toolbar. If the draft does not contain links to any new, unpublished pages, then Contribute publishes the draft. If the draft contains links to any new pages, then the Publish New Linked Pages dialog box appears. 2 For each unpublished linked page (click the page name to select it), change the filename and folder location if you want, then click Publish All.
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To publish a new page: 1 In the new page you’re editing, click the Publish button in the toolbar. The Publish New Page dialog box appears. 2 Change the filename, if you want. The filename appears at the end of the web address for the page. 3 Click the Choose Folder button beside the filename if you want to save this page in another location on your website. Note: The current folder location appears in the web address under the filename. 4 Click Publish or Next.
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Publishing an existing page as a new page Contribute enables you to update an existing page, then publish it as a new page without overwriting the original page. This feature is similar to the Save as feature in other applications. For example, suppose you open the product page for men’s cargo pants and start updating the page with information about women’s cargo pants. Then you realize that you forgot to make a copy of the existing page before you made edits.
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7 Click Publish or Next. If your draft does not link to any new pages, Contribute publishes the draft to your website, then displays it in the Contribute browser. If your page links to any new pages, the Publish Linked New Files dialog box appears. 8 For each unpublished linked page (click the page name to select it), change the filename and folder location if you want, then click Publish All. The filename appears at the end of the web address for the web page.
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Using the page Rollback feature You can use the page Rollback feature to revert to a previous version of a published page. Note: The Rollback feature is not available if your website administrator has disabled it. For more information, see your website administrator or see “Enabling and disabling rollbacks” on page 155. To roll back to a previous version of a page or asset: 1 Browse to the page that you want to roll back. 2 Select File > Roll Back to Previous Version.
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Learn how to configure Contribute to work with your organization’s websites, create and distribute site connections for users, help contributers get started using Contribute, and manage the website’s settings and user permissions.
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CHAPTER 12 Learning to Administer Contribute Macromedia Contribute lets content contributors create new web pages, edit existing pages, and publish content without having to learn complicated authoring tools or HTML coding. This part describes how to configure Contribute to work with your organization’s websites, and how to help contributors to your websites get started using Contribute.
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• Italic code font indicates replaceable items (sometimes called metasymbols) in code. • Bold roman text indicates menu selections, option names, button and icon names, and text for you to enter verbatim. Learning to administer Macromedia Contribute Contribute includes a variety of media resources to help you learn the program quickly. These resources include an online help system, a tutorial, a printed Quick Start guide, and the How Do I reference panel.
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Contribute Help The online help system includes information for Contribute users in Using Contribute and for Contribute website administrators in Administering Contribute. Contribute Help provides comprehensive information about all of the Contribute features, optimized for online reading. Contribute Help appears in the help viewer provided by your operating system (Microsoft HTML Help).
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Chapter 12
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CHAPTER 13 Contribute Administration Overview Macromedia Contribute introduces a new model for website management and collaboration software. This model consists of a website administrator who is responsible for both managing the website and controlling who has access to it, and contributors (also known as users) who are responsible for providing and updating website content. Each contributor is a member of a group of users, known as a permission group, that has access to specified parts of the website.
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4 Create groups of users, called permission groups, and specify what the members of each group can do. See Chapter 15, “Managing User Settings and Permissions,” on page 165. Depending on your organization’s needs, you may only need to create a single permission group; or you may need to create several groups, giving each group permission to edit a specific section of the website, or to make certain kinds of changes.
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The Apache web server allows visitors to view such files by default. If your website uses Apache, you must explicitly disable the browsing of folders and files that begin with an underscore. If you know how to modify the httpd.conf file on your Apache server and have permission to do so, you can use a DirectoryMatch directive like the following to prevent visitors from viewing any file in a folder beginning with an underscore:
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Chapter 13
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CHAPTER 14 Creating and Managing Website Connections After you have installed Macromedia Contribute, you must create a connection to a website before you can begin to edit its pages. This chapter describes how to use the Contribute Connection Wizard to create a connection. It also describes how to set sitewide settings for a website, and how to rename and remove website connections after you set them up.
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• Network path to the website (for connecting to local networks) The network path is the location of the website within your organization’s local network. The network path includes the name of the server on which the website is stored and the directory path of the website’s files on that server. For example, your network path might be \\mycomputer\wwwroot\.
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3 Click the New button. The Connection Wizard appears. The Connection Wizard guides you through setting up a new website connection. As you complete each screen of the Connection Wizard, click the Next button to move to the next screen. Tip: Click the Back button to return to a previous screen, if necessary. 4 On the Summary screen of the wizard, review the connection settings to verify that they’re correct and click Done. Contribute creates a connection to the website.
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Providing your name and e-mail address The user name and e-mail address identify users and the web pages they are working on. This information appears to other users of your website when you’re working on pages in the website. If you become the first administrator of the website, the name you enter here is shown to users as the name of the website administrator. Note: Your name and e-mail address will be seen only by other users connecting to your website using Contribute or Macromedia Dreamweaver MX.
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To provide your website’s web address: 1 Enter the web address (URL) of the website you want to edit. If you aren’t sure of the exact web address of the website, click the Browse button and browse to the main page of your website. Note: If the web address you enter cannot be verified, a dialog box prompts you to confirm that you are entering the correct address.
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To select the method you will use to connect to the website, from the pop-up menu, select one of the following options: • Local/Network Enter the network path of the web server and the folder (directory) containing the website’s files. Click the Browse button to browse the web server and the website’s folder. (You can type the path directly in the text box if you’re familiar with specifying local and network paths, but using the Browse button ensures that the path is accurate.
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To provide FTP information: 1 Enter the FTP address of your server. 2 Enter your FTP user name. Note: Your FTP user name and password may not be the same as your Microsoft Windows network user name and password. 3 Enter your FTP password. • If you need to configure FTP to work with a firewall, click the Advanced button. Setting advanced connection settings The Advanced Connection Settings dialog box enables you to set appropriate options for your organization’s FTP connection and firewall.
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To set advanced connection settings, select either or both of the following options: • Use passive FTP to connect to the server enables Contribute to set up the FTP connection, rather than relying on the remote server to set it up. To use passive FTP, the firewall must be configured to allow the FTP client to set up the FTP connection. • Use firewall settings when connecting lets you specify a firewall host and the port number through which FTP access is allowed.
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Selecting a permission group If the website already has a website administrator assigned to it, the Connection Wizard prompts you to select a permission group. Select the permission group you want to be a member of. Reviewing the connection summary The final screen of the Connection Wizard displays a summary of the connection information you have entered. To review the connection summary: • Verify that the information is correct and click Done.
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To become the website administrator of a Contribute website: 1 Select Edit > My Connections to display the My Connections dialog box, which lists all of the websites that you have a connection to, as well as the administrator (if any) assigned to each website. If a website does not have an administrator associated with it, the phrase No administrator appears in the Administrator column of the dialog box.
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4 In the Administrator Password dialog box, enter an administrative password for the website; enter the same password again to confirm it and click OK. After you assign an administrative password to the website, the Administer Website dialog box appears, allowing you to configure the website’s settings and permission groups. Configuring sitewide settings When you define a website with Contribute, you can also specify settings that apply to all Contribute users who connect to the website.
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Changing the administrator’s password You can change the password used by the administrator. To change the administrator password: 1 Do one of the following: • If the Administrator Password dialog box appears, enter the administrator password and click OK. • If the site has no administrator, a dialog box appears asking if you want to become the website’s administrator. Click Yes; then enter and confirm an administrator password for the website and click OK. The Administer Website dialog box appears.
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Enabling and disabling rollbacks Rollback pages are backup versions of each web page published with Contribute. Each rollback page is a copy of the last published version of that page prior to the currently published version. For example, if you open a page for editing in Contribute, modify the content, and publish your changes without having previously updated and published that page, there is exactly one rollback version of the page (in this case the rollback version is the original page).
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About advanced sitewide settings Depending on how your web server is configured and the complexity of your website, Contribute may not be able to automatically detect all possible web server configurations. Contribute provides advanced configuration options that let you specify alternate configurations for your website’s index files and alternate web addresses. Note: As with the general sitewide settings, the advanced sitewide settings apply to all users who connect to the website using Contribute.
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For example, a web server might look for the following index page names (in this order): index.htm index2.htm 404error.htm If there is a page named index.htm, the server sends that page to the browser to be displayed; if there isn’t such a page, then the server sends index2.htm to the browser. If neither of those index pages is available, the server sends the 404error.htm page to the browser.
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5 Enter an index filename and click OK. The new index filename appears at the bottom of the list of possible index filenames. 6 Using the arrow buttons, arrange the index pages in the order specified by your web server’s configuration. For example, if your web server is configured to use three index pages, index.htm, index2.htm, and 404error.htm, and the primary page is index.htm, then the designated order should be: index.htm index2.htm 404error.
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4 Select the filename you want to remove from the Index files list. 5 Click Remove. Note: You cannot select multiple index files from the list; you must select each file individually and click Remove. About alternate website addresses Web servers can be configured in a variety of ways to respond to varying user needs.
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Specifying alternate web addresses If Contribute users will visit a website using a different host name, different directory path, or different port number, you must configure Contribute to recognize these alternate web addresses and associate them with the appropriate website connection. You need not configure Contribute to recognize all possible website aliases; only those that Contribute users will actually use to access the website.
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8 Click OK to close the Sitewide Settings dialog box. 9 Click OK to close the Administer Website dialog box. Managing website connections The My Connections dialog box (Edit > My Connections) lets you manage your website connections. The website connection management topics are: • “Removing website connections” on page 161 You can delete an obsolete website connection from Contribute.
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Editing website connections You can edit the connection information for any Contribute website. This allows you to modify a connection if any of its parameters change (for example, if you move a website to a different network location or change its URL). In an imported connection, the only pieces of connection information you can edit are your name and your e-mail address. Tip: If you have drafts open, you can’t change your name or e-mail address for the website those drafts are part of.
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Disabling a website connection When Contribute starts, it verifies all of the connections defined in the My Connections dialog box and opens a connection to each of the defined websites. If one or more of the websites are unavailable for any reason, Contribute is unable to open connections to those websites. To avoid such problems, you can disable a connection when a website is unavailable.
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Managing Contribute sites using Dreamweaver MX If you are a web professional who uses Dreamweaver MX to design, update, and manage your organization’s website, you can also use Dreamweaver to connect to and manage Contribute sites. To use Dreamweaver to perform Contribute website-administrations tasks, you must install a Dreamweaver updater and then enable Contribute compatibility features in Dreamweaver.
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CHAPTER 15 Managing User Settings and Permissions Macromedia Contribute lets you control the extent to which users can alter a website by letting you create permission groups for each website and letting you define permissions for each group. After a website’s permissions are defined, Contribute creates a folder labeled _mm at the root of the website, and places a shared settings file in this folder.
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• If the site has no administrator, a dialog box appears and asks if you want to become the website’s administrator. Click Yes; then enter and confirm an administrator password for the website and click OK. The Administer Website dialog box appears. By default, Contribute creates two permission groups: Administrator and Users. 2 Click the New button in the Permission groups section of the dialog box. The Permission Group Name dialog box appears.
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5 At this point you can either choose to send a Contribute connection key to the group you have created or you can modify the website permissions for any group. Note: You can modify group permissions at any time, even after you have distributed a connection key. Connection information and website permissions are maintained separately. • To modify permissions assigned to the groups you have created, select the group whose permissions you want to modify and click the Edit Group button.
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The following sections describe each of the permissions categories in more detail.
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2 Select a permission group from the list of permission groups and click the Edit Group button. The Permission Group dialog box appears. Setting general website permissions The General permissions category lets you specify a starting (home) page that users in the selected group see on entering the website. To set general website permissions: 1 Click the General category on the left side of the Permission Group dialog box. (See “Accessing the Permission Group dialog box” on page 168.
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3 In the Group description text box, enter a brief description of the website. This description appears when a user selects a group to join. 4 You can either select another permissions category to modify, or click OK to apply your changes. Setting folder and file access permissions The Folder/File Access permissions category lets you limit a group’s access to selected folders (or directories) and any subfolders they contain, as well as determine whether users can delete web pages and related files.
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Setting folder access permissions You can choose to limit user access to specific folders within the website or to allow users to access all of the folders within the defined website. To define folder access permissions: 1 In the Permission Group dialog box, select Folder/File Access from the category list on the left. (See “Accessing the Permission Group dialog box” on page 168.
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5 Navigate to the folder you want to provide access to and click Select Folder. For example, if the website’s root is http://www.mysite.com and you want to specify that users only edit pages within a folder labeled marketing, click the marketing folder. The access path will appear as: http://www.mysite.com/marketing. The Select Folder dialog box closes, and the selected folder appears in the Folder access list.
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Setting page editing and paragraph permissions The Editing category lets you specify the degree of editing that users can perform to the website’s web pages, and how Contribute processes the creation of new paragraphs and typographic elements. To set page editing permissions: • In the Permissions dialog box, select Editing from the category list on the left. (See “Accessing the Permission Group dialog box” on page 168.
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Restricting editing of non-template pages The Non-template pages section of the Editing category in the Permission Group dialog box lets you specify what kinds of changes users can make to pages. Note: These options apply only to pages that are not based on Macromedia Dreamweaver templates. A Dreamweaver template is a page created in Dreamweaver that has editable and non-editable regions; such templates provide their own restrictions, and are not controlled by the following editing preferences.
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The following example shows how these two approaches to paragraphs might appear in a browser. Other editing options • Allow Multiple Consecutive Spaces (uses ) lets the user insert multiple consecutive spaces between words. When this option is selected and a user inserts multiple spaces, Contribute inserts multiple nbsp entities ( ...), which causes browsers to display all of the spaces instead of only one space.
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To set the style and font permissions for a website: • In the Permission Group dialog box, select Styles and Fonts from the category list on the left. (See “Accessing the Permission Group dialog box” on page 168.) Setting style permissions The Styles section of the Styles and Fonts category in the Permission Group dialog box determines whether users can apply styles, and if so, which styles they can use within the website.
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Setting font permissions The Fonts section of the Styles and Fonts category in the Permission Group dialog box lets you specify how users modify font styles. Contribute has the following font permissions options: • Allow users to apply fonts and sizes activates the font and style menus in the Contribute editor toolbar. This lets users choose the fonts and font sizes to use in the page. If this option is not selected, Contribute uses the font styles and sizes defined in the page’s HTML source code.
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Contribute lets you control the types of new pages that users can create, and lets you specify templates that users can use to create new pages. The new page types include the following: • Create a blank page lets users create blank pages. • Use built-in sample pages lets users create and modify copies of preexisting sample pages that are provided with Contribute. • Create a new page by copying any page on the website lets users create and modify a copy of an existing page on the website.
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New Images The New Images category of the Permission Group dialog box lets you specify the maximum file size (if any) of new images added by users. (See “Accessing the Permission Group dialog box” on page 168.) To set a maximum image file size, select one of the following options: • Unlimited allows image files of any size to be included in the document. • Limit to specifies the maximum size of an image file.
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Chapter 15
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CHAPTER 16 Sharing Website Connections With the Macromedia Contribute Export Connection Wizard, you can easily set up users with connections to websites. The wizard provides an efficient mechanism through which Contribute users can share website connections for collaboration. Contribute lets you share website connection information by embedding website information within a file that you can either e-mail to users, or save to your computer for users to download and import.
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1 Do one of the following: • If the Administrator Password dialog box appears, enter the administrator password and click OK. • If the website has no administrator, a dialog box appears and asks if you want to become the website’s administrator. Click Yes; then enter and confirm an administrator password for the website and click OK. The Administer Website dialog box appears.
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2 Click Send Connection Key. The Export Connection Wizard appears. 3 Follow the instructions in the wizard, and click Next to proceed to the next screen. Choosing the connection key settings The Export Connection Wizard lets you send your current connection information, or customize your existing settings as needed for use by other permission groups. Select the radio button appropriate to the connection settings you want to send to users.
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Select one of the following website connection options: Note: The connection method you choose, Local/Network or FTP, determines the next piece of information you must enter. • Local/Network If you use a local/network connection, you must supply the network path of the web server and the folder containing the website’s files. You can either enter the path to the web server, or click the Browse button to browse to the web server and the website folder.
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• FTP If you connect to the website using FTP, you must enter the name of the FTP server, your FTP user name, and your FTP password. You may need to configure Contribute to work with your organization’s firewall. If so, you will need to know if your firewall supports passive FTP, and if you must provide a firewall host name and port number. If you are not sure how the firewall supports FTP access, consult your organization’s network administrator.
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Selecting a permission group You must choose a permission group to assign the website connection to. To select a permission group: • In the Group Information screen, select a permission group to assign the website to. Choosing an export method for the connection key You can send the connection key to users via e-mail, or save it to your local computer or to a file server on the network.
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To set the connection key export method: 1 Select whether you want to send the connection key to users in e-mail, or save it as a file to your local computer, by selecting the appropriate option. 2 Enter a password or pass phrase to encrypt the connection key. To protect your website and ensure the safety of your network, connection keys are encrypted using a password or pass phrase that you select. (A pass phrase is like a password, but can be longer than one word.
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Chapter 16
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CHAPTER 17 Troubleshooting This chapter documents common problems that you may encounter as a Macromedia Contribute user and provides potential solutions.
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Problems launching Contribute The following sections describe problems you may encounter when launching Contribute: • • • • • “Startup is slow or the application appears to freeze” on page 190 “The Connection Failure dialog box appears when connected to a network” on page 190 “Contribute doesn’t detect that it is disconnected from the network” on page 190 “The Dial-up dialog box is displayed when connected to the network” on page 191 “Contribute reports that the user is not in a valid permission group” on
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The Dial-up dialog box is displayed when connected to the network By default, the Internet Explorer web browser is configured to automatically dial a network connection if a connection is not present. In some instances, when Contribute is launched, this can cause Contribute to attempt to dial the network connection. To prevent this from occurring, you can update the Internet Explorer connection settings to never dial-up a network connection.
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Can’t move to the next panel in the Connection Wizard If you are unable to navigate to the next screen of the Connection Wizard, you may have incorrectly entered the connection information. Verify that you have correctly entered the website address URL and network path. If both of these items are correct, verify that the website is online using your computer’s web browser. For more information, see “Creating a connection with the Connection Wizard” on page 145.
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To check if a folder is visible to your network: 1 Select Start > Run from the Windows Start menu. The Run dialog box appears. 2 Enter the network path to the folder in the Open text box, and click OK. For example, enter \\MyServer\MyFolder. 3 Verify that the folder is visible to the network and that you have proper file access permissions. FTP dialog box fails to accept your user name and password Ensure that you are entering the correct user name and password for the specified FTP server.
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The Edit button is disabled There are several reasons why the Edit button may be disabled for a certain page: • When you browse to a page, Contribute checks to see if you have permission to edit that page within the website. Depending on network traffic and server response, this can take a few moments (during this time the Edit Page button will appear dimmed). • The page may be locked for editing by another user.
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4 Using Contribute, select Edit > Administer Websites and select the website whose shared settings file you deleted. A dialog box appears informing you that the website has no administrator, and asks if you want to become the administrator for the website. Click Yes to become the website administrator. 5 You will be asked to enter an administrator password. Enter and confirm the new password, and click OK. The Administer Websites dialog box appears. 6 Click Done or proceed to administer the website.
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Publish button isn’t visible If you are viewing a draft but the Publish button isn’t visible, you may be working offline. Select File > Work Offline to reconnect to the server. Clicking the Publish button reports errors There are several reasons why the Publish button may be disabled for a certain page: • The server may be offline or otherwise unavailable. Ensure that the web server is running by browsing to the website using your computer’s web browser.
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A new page has broken images or other missing elements If a user creates a new page from a template that has images or other dependent files, and the links to those files appear broken, it may be that the user doesn’t have access to the directory storing those files. To correct this: • Ensure that the user has read access to any folders containing images or other referenced page elements (such as Macromedia Flash movies). • Check that the any file upload quotas set on the server have not been exceeded.
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I forgot the administrative password If you forget the password assigned to the Contribute website administrator, you can reset the password by deleting the shared settings file from the website and creating a new shared settings file. Note: If you delete the shared settings file, all of the group permissions you have previously created are lost; you must set up those permissions again.
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Replacing a deleted web page If a user inadvertently deletes a web page from the web server, you can recreate the page from the rollback copies maintained on the web server. To do this, rollbacks must be enabled, and the option to delete all roll back copies of a page must not be selected. To learn more about page rollbacks, see “Enabling and disabling rollbacks” on page 155. To replace a deleted web page: 1 Using Contribute, browse to the deleted page.
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• You’re using a dial-up network that authenticates open connections and disables them after a specified time period. Many corporate networks terminate connections that remain inactive for extended periods of time. If you have Contribute websites defined that you are not actively working with, you may need to disable these websites to avoid website unavailable errors. • The website is offline.
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To delete a lock file: 1 Using Contribute, browse to the page you want to unlock. 2 At the end of the page’s URL, append the .lck extension to the filename in the Contribute browser. For example: http://www.mysite.com/index.htm.lck. 3 Contribute displays the File Placeholder Page. The File Placeholder Page appears when Contribute encounters a file type that it can’t open. Since the Contribute lock file is a special file type, Contribute cannot display it. 4 Select File > Delete Page.
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Editing static content in dynamic pages You can allow users to edit static content within dynamic pages and protect only the dynamic portions of the page. Contribute users cannot edit source code, nor can they edit anything outside of the
and tags of a page. This protects initialization scripts and include files from being edited. To protect dynamic elements within the body of your page, consider the following precautions: • Use templates to block off dynamic parts of your page.</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-203.html">PAGE 203</a></h6>
<p>APPENDIX Keyboard shortcuts The following sections contain tables listing the keyboard shortcuts for Macromedia Contribute. File menu The following table lists the keyboard shortcuts for performing File menu actions in Contribute.</p>
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<p>Insert Menu The following table lists the keyboard shortcuts for performing Insert menu actions in Contribute. Action Shortcut Insert an image from your computer Control+Alt+I Insert table Control+Alt+T Insert link Control+Alt+L Insert a section anchor Control+Alt+A Add a Line break Shift+Enter Add a Non-breaking space Control+Shift+Space Format Menu The following table lists the keyboard shortcuts for performing Format menu actions in Contribute.</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-205.html">PAGE 205</a></h6>
<p>Working in Templates The following table lists the keyboard shortcuts for navigating template regions. Action Shortcut Move to the next editable region Control+Alt+E Move to the previous editable region Control+Shift+Alt+E Editing text The following table lists the keyboard shortcuts for performing text editing actions in Contribute.</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-206.html">PAGE 206</a></h6>
<p>Getting help The following table lists the keyboard shortcuts for accessing the online help system in Contribute.</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-207.html">PAGE 207</a></h6>
<p>INDEX A B accessibility authoring for 33 Federal Rehabilitation Act 33 keyboard-only navigation 32 operating system features 31 screen reader 31 Web Accessibility Initiative (W3C) 33 accessibility, enforcing 175 adding a page seperator 78 bookmarks 27 copy of the current page 46 Microsoft Excel content to a page 54 Microsoft Word content to a page 54 new pages 46 page based on a template 46 section anchors 113 special characters 59 administration alternate web address 156 index files 156 sitewide setting</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-208.html">PAGE 208</a></h6>
<p>table row or column 95 text 63 connecting to a website e-mail attachment 18 opening the home page 26 working offline 19, 40 connection creating a website 143 connection key 181 connection key, importing 18 Connection Wizard 143 connections creating website 151 disabling 163 Export Connection Wizard 183 exporting 187 FTP 147 LAN 147 network path 144 URL 143 Contribute administration tasks 139–??, 141 deploying 139 installing 18 preferences 28 sample web pages 46 security 140 setup requirements 17 sidebar 23</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-209.html">PAGE 209</a></h6>
<p>editing options accessibility 175 consecutive spaces 175 em dash 59 e-mail attachment, connection key 18 e-mail links 107 e-mail review process overview 126 publishing or canceling a page 127 sending for review 127 encoding, characters 52 exporting a page 44 external file editor, setting up 29 F file access, setting 170 delete permissions, setting 172 lock (.</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-210.html">PAGE 210</a></h6>
<p>K keywords and descriptions, adding 53 L learning Contribute 14 learning resources 15 link colors defining for a page 52 link properties changing 116 changing link destination 115 opening the dialog box 115 selecting a named anchor 113 targetting where a page opens 111 linking images 101 Microsoft Word or Microsoft Excel document 54 text 101 to a new page 47, 103 to a page on another website 105 to a page on your website 105 to a section anchor 113 to a specific page section 113 to an e-mail address 107 t</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-211.html">PAGE 211</a></h6>
<p>opening to edit 36 printing 44 publishing to your website 127 reverting to a previously published version 131 rolling back to previous version 131 saving a draft 37 saving and closing a draft 37 saving without publishing 37 setting a background image 52 setting page properties 51 paragraphs spacing 174 password administrator, changing 154 forgotten 198 resetting 198 permission groups about 167 file/folder access 170 fonts 175 general permissions 169 Permission Group dialog box 168 styles 175 personal spelli</p>
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<p>Sitewide Settings dialog box 153 sorting table data 98 special characters, adding 59 spelling checking 69 dictionaries 69 splitting table cells 91 Start Count option 68 Style option (List) 68 styles applying CSS style 63 applying to text 63 heading 63 switch from browsing to editing 24 switch from editing to browsing 24 switching from working online to offline 41 T table alignment adjusting 93 described 86 table border adding color to 93 resetting table 93 table cells copying 87 cutting and pasting 87 merg</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-213.html">PAGE 213</a></h6>
<p>templates clicking in locked regions 39 described 38 Dreamweaver 39 editable attributes 40 editing a page based on 39 modifying template properties 40 overview 38 setting template properties 40 text adding fonts 61 alignment 64 changing font 60 changing font size 60 changing text color 60 creating bulleted lists 65 creating definition lists 66 creating links 101 creating numbered lists 65 finding and replacing 70 indenting 64 lists, indenting 67 outdenting 64 searching for 70 text color setting for pages 52</p>
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<h6><a class="text-decoration-none text-link fw-bold" href="/manual/macromedia/contribute-using-contribute/user-guide-english/page-214.html">PAGE 214</a></h6>
<p>Index</p>
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