User Guide

44 Configuring Contribute and Contribute Publishing Server to work with your website
You can define any number of Contribute roles and specify various options for each role you
create. Contribute roles are not based on system or network user groups. You can create the same
role for members of various workgroups and send them a connection. As long as the recipients
have appropriate access to the network and server, they can edit the website.
This section covers the following topics:
• “Contribute default roles” on page 44
• “Settings for user roles” on page 44
• “Example role assignments” on page 45
Contribute default roles
Contribute has three default roles: Administrator, Publisher, and Writer
Administrator identifies the administrator of the site, who can create roles and modify existing
ones, add users to the site, and send connections to new users so that they can access the site. A
site can have more than one person assigned to the administrative role.
Publisher identifies users who can create and edit pages as well as publish pages to the website.
Writer identifies users who can create and edit pages, but cannot publish pages to the website. A
user in the Writer role must send their pages for review to a user in a Publisher or Administrator
role who can publish the page to the site or send it back to the Writer for additional editing.
Depending on your website publishing needs, and the number of people adding content to your
site, you might only need to use the Administrator and Publisher roles. If you deploy Contribute
in an organization where website content must be approved before it’s published, you should use
the Administrator, Publisher, and Writer roles.
In general, you shouldn’t need to create too many roles for a website. If you are deploying
Contribute in a large organization that uses many internal websites to communicate information,
consider creating connections to Contribute from the individual websites and sending
appropriate roles to the users who are responsible for each site’s content.
Settings for user roles
Contribute lets you define the following categories of permissions and website settings in the Edit
Role Name Settings dialog box:
General lets you select a starting (home) page that users in the selected role see when they enter
the website. For more information general role settings, see Contribute Help.
Folder/File Access limits a role’s access to the selected folder (or folders) and any subfolders they
contain. For more information about folder and file access settings, see Contribute Help.
Editing lets you specify what content users can modify and determine how Contribute processes
paragraphs, line spacing, and accessibility options. For more information about page-editing and
paragraph settings, see Contribute Help.
Styles and Fonts specifies which font sets users have access to, and which users can apply style
and formatting to text. For more information about style and font settings, see Contribute Help.