User Guide

Creating a meeting 95
To view a meeting recordings list:
1. Click the Meetings tab at the top of the Breeze Manager window.
2. Navigate to the folder that contains the meeting for which you want to get information.
For more information, see “Navigating the Meeting Library” on page 92.
3. In the meeting list, select the name of the meeting.
The Meeting Information page appears.
4. Click the Recordings link in the navigation bar.
A list of all recordings for the meeting room is displayed.
To edit the list of recordings, see “Moving meeting recordings to the Content Library”
on page 107 and “Deleting a meeting recording” on page 108.
Creating a meeting
To create a meeting, navigate to the folder in the Meeting Library where you want to add the new
meeting, click the New Meeting button, and then follow the steps in the Meeting Wizard. The
steps in the Meeting Wizard are as follows:
Step 1: Entering meeting information Enter a meeting name, summary, start date and time,
and duration, and specify who can attend: only registered Breeze users (Invitees Only) or anyone
who receives the URL. See “Step 1: Entering meeting information” on page 96.
Step 2: Selecting participants If the meeting is open only to registered Breeze users, select the
users and groups that you want to register as participants or presenters for the meeting. See “Step
2: Selecting participants” on page 97.
Step 3: Enable meeting self-registration If the meeting is open only to registered Breeze
users, you can enable meeting self-registration. If the meeting is public, the wizard proceeds to
step 4. If the meeting is private, you can enable self-registration by meeting participants. See “Step
3: Enable meeting self-registration” on page 98.
Step 4: Sending invitations Set up a custom invitation message to be sent to registered
participants. The message would contain the meeting date, time, duration, and location. You can
also choose to attach to the e-mail a Microsoft Outlook vCalendar file (VCS) so that participants
can add the Breeze meeting to their calendars. See “Step 4: Sending invitations” on page 99.
Before creating a meeting, ensure that you created the Breeze users that you want to register as
meeting participants or presenters. For more information, see “Creating a new user” on page 26.
To access the Meeting Wizard:
1. Click the Meetings tab at the top of the Breeze Manager window.
2. Navigate to the folder where you want to add a new meeting.
For more information, see “Navigating the Meeting Library” on page 92.
3. Click the New Meeting button in the navigation bar.
The Enter Meeting Information page appears.
4. Follow the steps in the Meeting Wizard.