User Guide

18 Chapter 1: About Permissions
• View content and course reports
If a user belongs to the Course Manager group but you do not want the user to have all the
permissions that go with that group, an account administrator can place more restrictive
permissions either on the individual user or on a group to which the user belongs.
Account meeting administrators
Account meeting administrators can manage the Meeting Library. You can make any user an
account meeting administrator by adding them to the Account Meeting Administrator group. For
information on adding users to groups, see “Assigning a user to groups” on page 28 or “Adding
members to a group” on page 32. For more information on the structure of the Meeting Library,
see “Structure of the Meeting Library” on page 90.
An account meeting administrator can perform the following actions:
• Manage the Meeting Library, including creating, deleting, adding participants, and organizing
meeting rooms. To edit a meeting or change the participant list for a meeting, the account
meeting administrator must also be a presenter for the meeting in addition to having Manage
permissions for the folder.
• View meeting reports.
If a user belongs to the Account Meeting Administrators group but you do not want the user to
have all the permissions that go with that group, an account administrator can place more
restrictive permissions either on the individual user or on a group to which the user belongs.
Setting permissions for custom groups
Assigning individual permissions for content files or folders greatly complicates account and asset
management. To simplify account management, you should create your own groups in addition
to the built-in groups.
You can set the permissions for a custom group in one of two ways:
When creating a group When you create a group, you can set the group’s permission type for
the Shared Content folder of the Content Library and the Shared Courses folder of the Course
Library. For more information, see “Creating a new group” on page 31.
By assigning the group to the permissions profile of a file or folder You can change
permissions for a group after it has been created by changing permissions on an individual file or
folder. For more information, see “Setting custom permissions for content files” on page 54,
“Setting content folder permissions” on page 58, “Setting course folder permissions” on page 84,
or “Setting meeting folder permissions” on page 110.
To change group permissions after a group is created:
1. Navigate to the main Content, Course, or Meeting Library folder, or to any subfolder.
For more information, see “Navigating the Content Library” on page 39, “Navigating the
Course Library” on page 63, or “Navigating the Meeting Library” on page 92.
2. Select the check boxes to the left of the groups whose permissions you want to change.
3. Click the Set Permissions button in the navigation bar.