Breeze Presenter User Guide
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CONTENTS INTRODUCTION: Welcome to Macromedia Breeze Presenter . .............. 5 About Breeze Presenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 About Macromedia Breeze. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 About Breeze Presenter instructional media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Additional resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Audio Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Setting audio quality for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Previewing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 CHAPTER 4: Adding Quizzes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 About creating quizzes and questions. . . . . . . . . .
INTRODUCTION Breeze Presenter Quick Start Guide Macromedia Breeze Presenter has 10 demonstrations that you can watch to learn how to do important tasks. The demonstrations are short, about 1-2 minutes in length, and show tasks such as creating a new presentation, adding audio, and publishing a presentation to a Breeze server. Open the Quick Start Guide.
8 Introduction: Breeze Presenter Quick Start Guide
INTRODUCTION Welcome to Macromedia Breeze Presenter Macromedia Breeze Presenter is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Breeze Presenter uses Microsoft PowerPoint, a popular application that is part of the Microsoft Office suite, as a base. Finished presentations are in Flash format (SWF file) and are SCORM and AICC compliant. Breeze Presenter is an excellent complement to Macromedia Breeze.
About Breeze Presenter Breeze Presenter lets you create sophisticated, high-impact presentations and e-learning content quickly and easily in three steps: design, edit, and publish. Designing Breeze Presenter presentations From within PowerPoint, Breeze Presenter can help you do the following tasks: • Use an existing PowerPoint presentation as a base for a Breeze Presenter presentation. This can save you the time and effort creating a new presentation.
Breeze Presenter helps you create rich, on-demand presentations such as the following: • Sales presentations to drive lead generation or deliver a quote to a prospective client • Marketing presentations to enrich customer experiences with high-quality, advanced, Flash presentations • Executive presentations that require rich content such as keynote speeches or annual status speeches • New product launch presentations • Financial updates or earnings calls • General corporate communications Breeze Presente
Importing additional multimedia content You can add Flash (SWF) files and Captivate simulations and demonstrations to enhance presentations and reuse existing content. Advanced video capabilities You can place video files directly into presentations to quickly. SCORM and AICC compliant content With Breeze Presenter, you can easily make presentations containing e-learning features SCORM and AICC compliant.
About delivering presentations over the Internet Breeze lets you do the following: • Deliver presentations over the Internet using Flash Player, so customers, partners, and employees can access Breeze presentations anytime, anywhere. • Track presentation statistics and content effectiveness by seeing which presentations are viewed most often using reports. You can view reports on quiz and question responses to assess users’ knowledge retention or to gauge overall quiz and survey data.
Installing Breeze Presenter After you install Breeze Presenter, you can access all of its features in PowerPoint from the newly added Breeze menu. To install Macromedia Breeze Presenter on a Windows computer: 1. After you have downloaded the application, double-click the Breeze Presenter EXE file to install the software. 2. Follow the onscreen instructions. 3. A Getting Started presentation (a PowerPoint file) guides you through the steps required to publish your first presentation.
CHAPTER 1 Creating Presentations with Breeze Presenter After you install Macromedia Breeze Presenter, you can access the application from within Microsoft PowerPoint. You can access all Breeze Presenter authoring functions in PowerPoint by using the Breeze menu. About the Breeze Presenter workspace Macromedia designed Breeze Presenter for efficiency and ease of use.
For content authors, all Breeze Presenter features are accessible from the Breeze menu in PowerPoint. All of the options for designing a presentation are located in the Breeze menu in PowerPoint. Planning Breeze Presenter presentations Creating presentations with Breeze Presenter is fast and easy if you follow these basic steps. 1. Plan your presentation using storyboards, scripts, or whatever organizational materials are appropriate. 2.
When planning, you should consider adding the following elements to your presentation: Title slides Title slides are usually the first or second slide in a presentation and state the subject of the content. Presenter information Include the name, title, photo, contact information, and a short biography of the presenter or presenters. Custom logos Add a company or organization logo to brand and personalize a presentation.
Creating Breeze Presenter presentations Breeze Presenter presentations are always based on PowerPoint presentations. To create a new presentation, you open an existing PowerPoint presentation (or create a new one) and then add all of the features available in Breeze Presenter. For more information about how to add these features, see the appropriate chapter. The following procedure describes the general steps for creating a simple Breeze Presenter presentation. To create a Breeze Presenter presentation: 1.
4. Click Publish. When you publish, the following actions take place: ■ ■ By default, a new folder with the same name as the presentation is created and placed in your My Documents\My Breeze Presentations folder. The new folder contains all of the presentation files, and any audio, video, image, and attachment files that are part of the presentation. Theme and presenter information are stored in your Local Settings folder (frequently located at C:\Documents and Settings\user name). 5.
16 Chapter 1: Creating Presentations with Breeze Presenter
CHAPTER 2 Editing Breeze Presenter Presentations After you have created a presentation, you can use Breeze Presenter to edit your work quite easily. Normally, you will probably create a presentation, preview the presentation locally, edit the presentation to make it just right, and publish the presentation to Breeze.
To add a presentation summary: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Presentation Settings. 3. Select the Settings tab. 4. In the Summary text box, enter a description of the presentation contents. 5. Click OK. Changing slide properties You can easily view and change the properties of any slide in a presentation at any time. This can help you make changes to a slide or group of slides quickly and easily.
Viewing slide properties for all slides in a presentation You can view a short description of all slides in a presentation in one central location. For example, you can see what presenters are associated with each slide, if navigation names have been assigned, and if any slides must be advanced by the user. To view slide properties for all slides: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Slide Properties. The Slide Properties dialog box appears. 3.
To set Go to Slide options: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Slide Properties. 3. Select the slide that will be the starting point and click Edit. 4. In the Go to Slide pop-up menu, select the slide to which you want the presentation to jump. 5. Click OK twice to close all dialog boxes. Adding video to a slide You can include video files in a presentation, which appear in the viewer sidebar.
5. Navigate to a SWF or FLV file, select the file, and click Open. Note: If you select an FLV file and you publish the presentation to Breeze, the FLV file will also be hosted by Breeze. When a user views the presentation, the FLV file automatically streams. If you select a SWF file and publish the presentation to Breeze, the SWF file is delivered as part of the presentation. 6. Click OK twice to close all dialog boxes. 7. To test the file, preview the presentation.
5. Enter the name of the new presenter. Note: The Name text box is the only text box that you must fill in to create a new presenter. 6. (Optional) Enter a job title, such as Vice President. 7. (Optional) Next to the Photo text box, click Browse and navigate to an image file in JPEG or PNG format. After selecting an image file, the image appears in the Presenter Photo area on the right. (This is the exact size the image will appear in the presentation when it’s seen in the Breeze Presenter viewer.
To set the presenter for an individual slide: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Slide Properties. 3. Select a slide and click Edit. 4. In the Presenter pop-up menu, select a name from the list. 5. Click OK. The presenter is now associated with the slide. 6. Click OK to apply your changes and close the Slide Properties dialog box.
Attachments are accessible to users when they view your presentation. An Attachments button appears on the bottom of the Breeze Presenter viewer. When the user clicks the Attachments button, a list of all of the attachments associated with the presentation is displayed. Users can click the individual attachment to open the file. This example shows the Attachments window with several different types of attachments listed.
To add an attachment to a presentation: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Presentation Settings. 3. Select the Attachments tab. 4. Click Add. 5. Enter a unique name for the attachment that will distinguish it from any other attachments you add. 6. In the Type pop-up menu, select File or Link. 7. If you selected Link in the Type pop-up menu, enter the full path of the link in the URL text box.
Using animation, image, and Flash (SWF) files You can incorporate animations and Flash (SWF) files into your Breeze Presenter presentations. If you already have PowerPoint animations, such as flying or dissolving text, Breeze Presenter will convert those animations seamlessly and they will appear in your final presentation exactly as they appear in PowerPoint. If you have SWF files containing animation, you can add those files to presentations.
4. Select Pause After Each Animation. 5. Click OK. When this option is selected, users must click the Play button in the toolbar to start the presentation again after a pause. Inserting Flash (SWF) files A Flash (SWF) file is a compiled, viewable-only Flash file that delivers graphics and animation over the Internet. You can insert SWF files directly into your presentations. You can use a SWF file for emphasis, such as an animated pointer, or to add more content to a presentation.
Controlling inserted SWF files When you add a SWF file to a Breeze Presenter presentation, you can choose whether the added SWF file is controlled by the Breeze Presenter playbar or by a playbar in the original SWF file. For example, if you add a Macromedia Captivate demonstration SWF file to the presentation, the demonstration can be controlled by the Breeze Presenter playbar in the viewer or by the playbar that is in the Captivate demonstration. To set how an inserted SWF file is controlled: 1.
CHAPTER 3 Working with Audio Macromedia Breeze Presenter lets you add narration, music, step-by-step instructions, or almost any sound to your projects. You can use audio to provide instructions or to emphasize key points in the presentation. In general, sound can be as individual and flexible as any other presentation component. You can use audio in Breeze Presenter presentations in a variety of ways.
Adding audio files to your presentation You can quickly add WAV or MP3 format audio files to a presentation. Simply import the files and use them as opening music, narration, instructions, or for any other purposes. Note: Breeze Presenter automatically converts imported WAV files to MP3 files. To add audio to a slide: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Import Audio. 3. Select the slide to which you want to add the audio file. 4.
Recording software A wide range of recording software is available. Important software features include editing capabilities (to fix mistakes), music and sound-effect options, and the capability to create the file format you require (such as MP3 or WAV). An excellent, easy-to-use, and free application is called Audacity (available from http://audacity.sourceforge.net).
Placing the microphone Positioning your microphone correctly can make a big difference in the finished audio file. First, get as close as possible to the microphone (within 4 to 6 inches) so that you avoid recording any other nearby sounds. Don’t speak down to the microphone; instead, position it above your nose and pointed down at your mouth. Finally, you should position the microphone slightly to the side of your mouth, because this can help soften the sound of the letters s and p.
To set audio recording quality: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Preferences. 3. Select the Quality tab. 4. In the Audio Options dialog box, set the following options: Input Source specifies the type of recording device you are using to create audio. Select Microphone if you are using a microphone, or select Line in if you are using a different type of recording device. Audio Quality specifies a quality level for the audio.
To calibrate a microphone or recording device: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Record Audio. The Set Microphone Recording Level dialog box appears. 3. To set the correct recording device level, speak the following sentence into the microphone until the red recording window becomes green: “I am setting my microphone recording level for use with Breeze Presenter.” 4. When you finish, click OK.
5. Select the slide notes to import: Current Slide All Slides imports notes from the slide that is currently displayed. imports notes from all slides in the presentation. Slides lets you to select specific individual slides in the presentation. To select multiple slides, hold down Shift or Control and select the slide numbers in the list. 6. Select the import options: Append Imported Notes to Current Scripts adds any imported notes to the end of existing scripts.
To add a silence period to an audio file: 1. In PowerPoint, open a presentation (PPT file) containing audio files. 2. From the Breeze menu, select Audio Editor. The Audio Editor dialog box appears. 3. You can add silence anywhere in a presentation, including a specific location within an audio file. Click the location in the presentation, or the exact location within an audio file, on the waveform to which you want to add the silent period. 4. From the Insert menu, select Silence.
6. (Optional) Click Advanced Controls. Ratio specifies the maximum amplification that Breeze Presenter will use. The default setting of 2.0 sets the quietest sections of the audio to be amplified by a factor of 2. A higher setting can improve a project that has large disparities between quiet and loud sections, but can also amplify background noise. Noise Threshold controls the amplification of background noise. Breeze Presenter doesn’t amplify any sound below the threshold.
Paste lets you paste information from the Clipboard. (For example, if you select a section of the audio file, and then click Cut or Copy, Breeze Presenter places the selected audio on the Clipboard. You can then click Paste to place the audio back into any location within the audio file.) Delete removes the selected portion of the audio file. Undo lets you undo the previous action. Redo lets you redo the previous action. Zoom In enlarges the waveform. Zoom Out shrinks the waveform.
To change how audio files are distributed across slides: • In the Audio Editor, click a slide divider at the top of a red slide marker line and slide the divider to the left or right. The waveform remains static, but you can change where the audio file begins to play within the presentation. This option is particularly useful if you have a long audio file and need to experiment with assigning the file to one slide or having it play over multiple slides.
4. Under Audio quality, select one of the following options: High results in the largest file size and highest quality audio. Medium Low is the best balance between file size and audio quality. results in the smallest file size and lowest audio quality. Publish Without Audio removes audio files from the presentation before publishing. 5. Click Close. Previewing audio After you add an audio file to the presentation, you can preview the audio to test it.
CHAPTER 4 Adding Quizzes You can use Macromedia Breeze Presenter to create interactive e-learning presentations that are SCORM or AICC compliant for use with a learning management system. Breeze Presenter lets you do the following tasks: • Add a variety of question types in presentations including multiple-choice, true or false, matching, rating scale (likert), fill-in-the-blank, and short answer. • Create quiz questions that are graded or are survey questions (not graded).
About creating quizzes and questions When you create e-learning content for presentations, you can create a combination of quizzes and questions. Quizzes are the “containers” that hold questions. You can use the Quiz Manager to create a single quiz for a presentation or multiple quizzes in a single presentation. Then you add questions to the quiz or quizzes. You can add graded questions, survey questions, or a combination of both to each quiz.
About branching in Breeze Presenter presentations Before adding e-learning content to presentations, consider using branching in your quizzes, questions, and surveys. Branching is an important concept in creating effective e-learning materials and is an excellent way to customize presentations. Branching (sometimes called “contingency branching”) means that the path a user takes through the program is determined by responses made to questions.
• Consider adding custom audio feedback based on how users answer questions. You can select different audio for a correct answer and an incorrect answer. • Try editing the settings in the Show Score at End of Quiz option. You can write custom pass and fail messages, design the slide using background colors, and choose how to display the score. Creating a quiz The first step to add e-learning options to a presentation is to create a quiz.
Creating a multiple-choice question slide Users answer multiple-choice questions by selecting one or more correct answers from a list. In Breeze Presenter, multiple-choice questions can be branched based on the specific answers users select. For example, in a question with three possible answers, you can set up branching so that selecting the first answer goes to the next slide, the second answer jumps to a specific slide later in the quiz, and the third answer opens a web page.
15. (Optional) From the Type pop-up menu, select question type: Graded or Survey. 16. Select Show Clear Button to display a button on the question slide that users can click to clear their answers and start over. 17. In the If Correct Answer area, set the following options: Action Select one of three actions to occur when a user selects the correct answer: ■ Go to Next Slide advances the presentation to the next slide and is the default action.
Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question is answered incorrectly. Use the Record, Stop, Remove, and Import buttons as necessary. Show Error Message Select this option to provide a text message for users when they supply an incorrect answer. Clear this check box if you don’t want to give any feedback for an incorrect answer.
5. In the Question Types dialog box, select True/False and do one of the following: ■ ■ If you want to create a true or false question that will be graded, click Create Graded Question. If you want to create a true or false survey question that will not be graded, click Create Survey Question. 6. Accept the default text for the name or enter a new name in the Name text box. The name appears on the question slide in the presentation.
Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question is answered correctly. Use the Record, Stop, Remove, and Import buttons as necessary. (If you have already recorded audio, the record button will be a Play button. To re-record audio, you must first remove the audio, and then select Record.) Note: If a question has an audio clip and an action, the audio clip plays and then the specified action takes place.
17. Select the Reporting tab. You can accept the default settings or, if necessary, modify the following options: Report Answers This option sends answer information to Breeze or a learning management system. Quiz Name of the quiz to which this question is assigned. You can select a different quiz from the pop-up menu. Objective ID This is a number automatically created when you create a quiz.
7. In the Description text box, accept the default text for Description or enter a new description. The description appears on the questions slide in the presentation and should provide users with instructions about how to answer the question. 8. In the Points text box, type in (or use the up and down arrows to specify) the number of points allocated to this question. Assigning points signifies the relative importance of a question.
Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question is answered correctly. Use the Record, Stop, Remove, and Import buttons as necessary. (If you have already recorded audio, the record button will be a Play button. To re-record audio, you must first remove the audio, and then select Record.) Note: If a question has an audio clip and an action, the audio clip plays and then the specified action takes place.
20. Select the Reporting tab. You can accept the default settings or, if necessary, modify the following options: Report Answers This option sends answer information to Breeze or a learning management system. Quiz Name of the quiz to which this question is assigned. You can select a different quiz from the pop-up menu. Objective ID This is a number automatically created when you create a quiz.
8. In the Points text box, type in (or use the up and down arrows to specify) the number of points allocated to this question. Assigning points signifies the relative importance of a question. Assigning different point values to different questions lets you, for example, give introductory questions a lower value and advanced questions a higher value. You can enter any whole number value. If all questions have the same value (for example, 10 points), they are scored equally. 9.
15. In the If Wrong Answer area, set the following options: Allow user [#] Attempts Use the arrows or type directly into the text box to specify the number of attempts a user can try before another action takes place. Infinite Attempts Select this option to give users an unlimited number of attempts. Action Click the desired action/destination after the last attempt. You can choose from the options listed below. ■ Go to Next Slide advances the presentation to the next slide and is the default action.
17. When you finish, click OK. 18. Click OK again to close the Quiz Manager. The new short answer question slide appears in the designated location in the presentation. If you are using the short answer question as a graded essay question, you can grade the answer using the Breeze Manager override option. For more information, see the Breeze Manager User Guide. Creating a matching question slide Users answer matching questions by matching items in two different lists.
11. If you need to change the order of items in a column, select an item and then click the up or down arrow below the column to move the item up or down in the list. 12. If you make an error while establishing the correct matches between column items, click Clear matches and start over. 13. In Numbering, use the pop-up menu and select an option for how answers are listed on the quiz slide. You can choose from uppercase letters, lowercase letters, or numbers. 14. Select the Options tab. 15.
Action Click the desired action/destination after the last attempt. You can choose from the options listed below. ■ Go to Next Slide advances the presentation to the next slide and is the default action. ■ Go to Slide advances the presentation to a specific slide. ■ Open URL advances the presentation to a specific URL on the Internet. Enter the URL in the Open URL text box. From the pop-up menu, select the window in which the URL should appear; choose from Current or New.
Creating a rating scale (likert) question slide Users answer rating scale questions by specifying their level of agreement to a statement. For example, a user may be given the question, “This presentation provided me with valuable information.” and asked if they disagree, somewhat disagree, are neutral, somewhat agree, or agree. Rating scale questions are always survey questions and are therefore not graded.
13. In the After Survey question area, set the following options: Action Select one of three actions to occur when a user selects the correct answer: ■ Go to Next Slide advances the presentation to the next slide and is the default action. ■ Go to Slide advances the presentation to a specific slide. ■ Open URL advances the presentation to a specific URL on the Internet. Enter the URL in the Open URL text box.
Changing question slide order After you have created question slides in a presentation, you can change their order. The easiest method is to move the slides in PowerPoint. To change question slide order: 1. In PowerPoint, open a presentation (PPT file). 2. In the Outline pane, drag the slide icon to a new location. The next time you open the Quiz Manager (from the Breeze menu), the new question order is displayed. Deleting question slides You can delete a question slide at any time.
5. Select the main learning management system standard you want to use: ■ Breeze ■ AICC Note: If you select AICC, four course structure files are created. For more information, see “Editing AICC course structure files (CSF)” on page 67. ■ SCORM Note: If you select SCORM, click Manifest to set options for creating a manifest file, required by many third-party learning management systems. For more information, see “Creating a manifest file for SCORM” on page 65.) 6.
8. Select how scores are reported to your learning management system. (If you selected the Report to Breeze option in step 6, settings in this Report score to LMS as area are ignored and all information is sent to Breeze.) Score specifies that scores are reported as a numerical score. For example, 8 out of 10 correct. Percent specifies that scores are reported as a percentage. For example, 85% correct. 9. Select a reporting level.
Setting how e-learning scores are displayed You can set the way the quiz score is reported to users. To set e-learning scoring display: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Quiz Manager. 3. In the Quiz Manager dialog box, select a quiz and click Edit Quiz Settings. 4. Click on the Quiz Settings tab. 5. Select Show Score at End of Quiz. 6. Click Quiz Result Messages. 7. Select a score option: Display Score specifies that the numerical score is displayed.
8. In the If Wrong Answer area, select the Show Incomplete Message option to display a message for users when they do not supply an answer to a required question. Deselect the Show Incomplete Message option if you do not want to display a message for users when they do not supply an answer to a required question. 9. Click OK two times to close all of the dialog boxes. Breeze Presenter provides default text for feedback messages that are displayed for users, but you can edit the text at any time.
The manifest file that Breeze Presenter creates is named imsmanifest.xml and contains references to all content resources. The XML file uses predefined XML tags to describe the package components, structure, and special behaviors. The file works behind the scenes to properly integrate presentations with your learning management system and track quiz data. To create a SCORM manifest file: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Quiz Manager. 3.
Mastery Score (Optional) Select this option to specify a passing score for the Breeze Presenter presentation. The score should be a number between 0 and 100. Only Breeze Presenter presentations containing score-reporting objects such as quiz slides, text entry boxes, click boxes, or buttons, need to include a mastery score. Time Allowed (Optional) Select this option to specify the maximum amount of time allowed to complete the Breeze Presenter presentation.
5. In the LMS Customization Settings area, set the following options: Never Send Resume Data Select this option if you do not want resume data to be sent to your LMS. This might be useful if your LMS does not support resume data or another mechanism to prevent users from returning to a quiz they started, but did not finish, across multiple sessions. For example, a user completes 4 questions out of 8 and then closes the presentation.
CHAPTER 5 Designing the Presentation Experience You can customize how your presentations look when they are viewed by presentation users. Presentations appear in the Breeze Presenter viewer, a full-featured, multipaneled user interface. Breeze Presenter gives you many options for customizing viewer elements such as colors, tabs, functionality, custom graphics, font style, and other design elements that users see when they view the presentation.
Selecting a presentation theme The default theme assigned to presentations is Sage, but you can change the theme at any time. To select a presentation theme: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. The Theme Editor dialog box appears. 3. From the Theme Name pop-up menu, select a theme. The preview window displays the new theme. 4. Change theme options as desired. 5. Click OK to close the Theme Editor.
Changing text labels in a theme Text labels are the words that appear in a theme, such as button text and tab names. You can edit text labels in a theme at any time. In this example, the pane text has been changed to Summary, Images, Comments, and Find. To change text labels in a theme: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. The Theme Editor dialog box appears. 3. Click the Text Labels button. 4.
Changing theme colors You can change the colors that appear in a theme, including the background color and glow color. You can also specify a background image to use in a theme. To change theme colors: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. The Theme Editor dialog box appears. 3. Click the Change Theme Colors button. To change a color, click once on any of the color bars.
Showing and hiding panes in a theme Panes appear in the sidebar of a theme. The default location of the sidebar is on the right side, but the location can be changed. You can select which panes appear in the theme and which are hidden. For example, you might want to include the Outline and Search panes, but hide the Thumbnail and Notes panes. To show and hide theme panes: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. The Theme Editor dialog box appears. 3.
To set a default theme pane: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. The Theme Editor dialog box appears. 3. From the Panes pop-up menu, select the pane that should appear by default when the presentation appears. The theme preview on the right side is updated to reflect your choices. 4. Click OK.
Setting the presentation to appear in full-screen mode You can choose to have your presentation open normally or in full-screen mode. Normally, the presentation appears with the toolbar and the sidebar. As an alternative, you can have the presentation open in full-screen mode with only a small, modified toolbar appearing in the bottom right corner. When the presentation is published using the default setting, the toolbar and the sidebar are displayed.
To have a presentation open in full-screen mode: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Theme Editor. 3. The Theme Editor dialog box appears. 4. From the Default Mode on Startup pop-up menu, select Default or Fullscreen. 5. Click OK. Setting presenter options for a theme You can select exactly which presenter options appear in a theme. For example, you might want the presenter name and photo to appear, but not a biography (bio) or contact information.
To use PowerPoint 2000 templates as slide backgrounds: 1. In PowerPoint, open a presentation (PPT file). 2. From the Format menu, select Apply Design Template. Note: If the Apply Design Template dialog box does not open to the Presentation Designs location on your computer, browse to the location at Program Files\Microsoft Office\ Templates\Presentation Designs. 3. Select an appropriate template that matches the theme you have chosen for your presentation and click Apply. 4.
4. Next to the Logo text box, click Browse. 5. Navigate to the location of the logo file you want to use (JPG or PNG format). Note: A logo size of 148 x 52 (pixels) is recommended so that the logo appears properly in the theme and the Breeze Presenter viewer. 6. Select the file and click Open. The name of the file is displayed in the Logo text box and a preview of the logo appears on the right side. 7. Click OK. 8. To preview the custom logo, publish your presentation locally and view the results.
4. Type note text directly into the notes area under the slide. (If you are in Normal view, but cannot see the notes area, it might be collapsed. Click the separator bar until the pointer changes to allow you to drag the separator bar. Drag up to display the notes area.) To view the notes area, move the mouse pointer over the separator bar until an equal sign with two arrows appears, then drag up.
5. You can preview the notes by publishing your presentation locally, viewing the results, and clicking on the Slide Notes pane in the sidebar. (To publish locally, in PowerPoint, select Breeze menu > Publish. Select My Computer and click Publish.) This example shows PowerPoint slide notes in the Notes pane of the sidebar.
Looping a presentation You can set your presentation to play once and then stop (the default setting), or to loop and replay continuously. To set the presentation to loop: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Presentation Settings. 3. Click the Settings tab. 4. Select Loop Presentation. 5. Click OK to close the Presentation Settings dialog box. Your changes will be incorporated into the published presentation.
82 Chapter 5: Designing the Presentation Experience
CHAPTER 6 Working with Breeze Servers For others to view your presentation, you must publish the presentation to a Macromedia Breeze server. Users can see your presentation in the viewer within Breeze Meeting, as part of a course or curriculum in Breeze Training, or with a URL provided by the Content library. The Breeze Presenter viewer delivers rich-media content in a powerful, interactive format.
When you enter a meeting room in Breeze, you see the meeting room stage, which typically contains several panels (pods) of different sizes. One pod might contain a Breeze presentation while another lists the name and status of each meeting room attendee. Certain pods serve a specific function such as broadcasting live video and audio from the presenter to meeting room attendees. A meeting takes place during a given time period and then it is over.
To add a Breeze server to the publishing list: 1. In PowerPoint, open a presentation (PPT file). 2. From the Breeze menu, select Preferences. 3. Click the Breeze Server tab. 4. Click the Add button. 5. In the Name text box, enter a unique name for the server. (This is only used locally to help you distinguish between multiple servers easily.) 6. In the URL text box, enter the exact URL address of the server. Note: The URL you enter here is the same URL you use to log in to Breeze Manager.
Publishing to a Macromedia Breeze server After creating and previewing your presentation, you can publish the presentation directly to a Breeze server in your publishing list. (For more information, see “Managing the Breeze server publishing list” on page 84.) You can fully integrate Breeze Presenter presentations with Breeze so that, for example, presentations containing quizzes can have quiz results automatically sent to and managed by a Breeze serve.
Logging in to Breeze The next step in publishing a presentation is to log in to your Breeze account. You must have an account and the correct security permissions before publishing a presentation. (To obtain permission to create and update presentations, contact your Breeze administrator.) To log in to Breeze: 1. On the Macromedia Breeze Login screen, log in to Breeze using your login name (usually your account e-mail address). 2. Enter your password. 3. Click Login.
Entering presentation information The fourth step in publishing a presentation is to provide identification information about the presentation. You must specify a title for the presentation. You also have the option of adding a custom URL to view the presentation and a brief description. To specify presentation information: 1. In the Content Information dialog box, enter a unique name for the presentation in the Title text box. 2.
3. A dialog box appears and confirms that the project was successfully published to the specified Breeze server. Click OK. The Content Information dialog box appears. This screen lists important information about the presentation, including the URL for viewing. If you click the URL, the presentation is displayed and begins to play. To share the presentation with others, you can send them the URL by clicking E-mail Link, or by cutting and pasting the URL into an e-mail.
Adding a presentation from your computer to a Breeze meeting If you have a Breeze Presenter presentation stored on your computer, you can add the presentation directly from that location into a Breeze Meeting. This is a good method to use if you need to place a presentation into a Breeze meeting, but the presentation has not been published to the Content library.
Viewing a presentation in a Breeze meeting After you publish a presentation to a Breeze server and then add the presentation to a Breeze meeting, the presentation is ready to view. All of the features in the presentation, such as audio, synchronized animation, quizzes, and presenter information, appear. Note: If you upload your presentations directly from your computer and into a Breeze meeting, some Breeze Presenter presentation features, such as presenter photos and presenter logos, are not supported.
Presentation toolbar A control bar at the bottom of the presentation, which gives you control over the presentation playback, audio, attachments, and screen size. This published presentation includes the sidebar with panes on the right and the toolbar on the bottom. Using the presentation Outline pane Most presentations have an Outline pane on the sidebar. The Outline pane lists the title and duration of each slide.
■ You can move to any slide in the presentation by clicking the slide title in the Outline pane. The Outline pane lists the title and duration of each slide. Users can click on a title to display the slide. Using the presentation Thumb pane Presentations can have a Thumb pane on the sidebar. The Thumb pane shows a small picture of each slide, the slide title, and the slide duration. You can use the Thumb pane to see the contents each slide quickly and to move to a specific slide in the presentation.
When slide notes appear, they are located on the right side of the presentation window. You cannot change the size of the slide Notes pane. To view slide notes: • Click the Notes pane in the sidebar on the right side. The Notes pane contains the following features: ■ The complete notes text is displayed. (The text is unformatted and cannot be edited directly on the pane.
Using the presentation toolbar You can control the presentation appearance and playback by using the toolbar located at the bottom of the presentation. The toolbar that appears in the published presentation contains useful buttons, controls, and messages. The presentation toolbar includes the following items: Play/Pause button Back button lets lets you pause and then resume play of the current slide. you move to the previous slide in the presentation.
2. Click the Full Screen button again to change viewing modes. If presentation controls are originally visible, the Breeze presentation switches to full-screen mode without a presentation outline or presentation toolbar. If a presentation toolbar is not originally visible, the Breeze presentation switches to normal viewing mode with or without a presentation outline.
To move to a specific location in the slide playback: 1. Click the slide playback Back button on the slide progress bar to move your playback location backward by a specific amount. 2. Click the Back button multiple times to continue moving farther back in the slide playback. Adjusting the presentation audio You can turn the presentation audio on and off by using the audio button on the presentation toolbar. Note: Not all slides or presentations contain audio.
Using presentations with third-party learning management systems (LMS) Breeze Presenter lets you use presentations with any SCORM or AICC compliant LMS. Use the Reporting tab in the Breeze Presenter Quiz Manager to choose the correct reporting settings for the LMS and to create a content package that can be uploaded to the LMS.
CHAPTER 7 Troubleshooting This chapter describes two problems you may encounter when using Macromedia Breeze Presenter, and offers possible solutions. This chapter covers the following topics: • “Optimizing Flash (SWF) files” • “Controlling inserted SWF files” Optimizing Flash (SWF) files Each slide in a presentation is loaded as an individual external Macromedia Flash asset and can be augmented with any SWF file.
5. Select the Controlled by Presentation Playbar option. You will now be able to control the selected Flash file by using the Breeze Presenter playbar in the published presentation. 6. Click OK.
INDEX A AICC 41, 61 animations adding 26, 27 audio synchronizing 26 pausing 26 PowerPoint 13 attachments about 23 adding 23 deleting 25 editing 25 audio about 29 adding existing 30 animation synchronizing 26 editing 37, 38 headphones 30 microphones 30, 32 muting 97 preamplifiers 30 previewing 40 quality 39 recording 34 recording equipment 30 scripts 13 silence 35 timing 38 volume 36, 97 auto-playing presentations 80 B background, presentations 76 branching quizzes 43 Breeze about 8 Content library 89 pres
E e-learning.
creating 12, 14 designing 13, 69 editing 17 full-screen option 75 image quality 28 logos 77 looping 81 Outline pane 92 planning 12 playing automatically 80 previewing 14 publishing to Breeze 86 searching in 94 starting 80 storyboarding 12 summary 17 themes 69 timing 81 title 17 toolbar 95 types 6 viewing 14 viewing in Breeze 91 viewing in Breeze Meeting 91 presenters about 21 adding 21 assigning to slides 22 deleting 23 editing 23 previewing audio 40 presentations 14 product support 84 properties, slides 19
theme location 74 video files 20 skipping slides 19 slide notes 34, 78 slide notes, viewing in a presentation 93 slides advancing by user 21 background 76 closing 13 copyright 13 deleting 61 jumping 19 navigating in viewer 96 navigation name 19 opening 13 order 61 presenters 22 properties 18 skipping 19 timing 81 title 13 video 20 viewing properties 19 sound cards 31 sound effects 29 sound. See Audio speaker.
