Breeze Live User Guide for Meeting Participants
Trademarks Add Life to the Web, Afterburner, Aftershock, Andromedia, Allaire, Animation PowerPack, Aria, Attain, Authorware, Authorware Star, Backstage, Bright Tiger, Clustercats, ColdFusion, Design In Motion, Director, Dream Templates, Dreamweaver, Drumbeat 2000, EDJE, EJIPT, Extreme 3D, Fireworks, Flash, Fontographer, FreeHand, Generator, HomeSite, JFusion, JRun, Kawa, Know Your Site, Knowledge Objects, Knowledge Stream, Knowledge Track, LikeMinds, Lingo, Live Effects, MacRecorder Logo and Design, Macrome
CONTENTS INTRODUCTION: Overview of Breeze Live . .............................. 5 Intended audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Breeze documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Macromedia resources . . . . . . . . . . . . . . . . . . . . . . . .
Contents
INTRODUCTION Overview of Breeze Live Macromedia Breeze is a rich web communication system that eliminates the time and cost of travel and unnecessary meetings. It enables organizations to easily share important information over the Internet by connecting people to people, and people to information. Macromedia Breeze includes a set of components that provide an integrated solution for your communication, collaboration, and training needs.
• (Optional) A sound card and speakers to hear audio broadcasts from other meeting participants • (Optional) A microphone to broadcast audio to other meeting participants • (Optional) A web camera to broadcast video to other meeting participants Breeze documentation The documentation for Breeze Live consists of four guides: This guide is for Breeze users who are publishing Breeze presentations from PowerPoint. You can access this guide from within PowerPoint by selecting Breeze > Help.
CHAPTER 1 Attending a Breeze Meeting This chapter tells you how to enter a Breeze meeting room to attend a meeting and it describes the online features of a meeting room. Entering a meeting room To participate in a Breeze meeting, you need to enter (log in to) its meeting room. To enter a Breeze meeting room: 1 Make sure that you have the URL to the meeting room. Typically, the person who set up the meeting will send you the URL in an e-mail invitation. 2 In your browser, go to the meeting room’s URL.
Inside a Breeze meeting room A meeting room is made up of two main areas: a title bar at the top and a stage below it. The stage displays content related to the meeting. It consists of display areas (pods) for showing various types of content, such as slides, video, whiteboards, shared files, polls, and messages to participants and presenters. There are three types of meeting room participants: presenters, preparing presenters, and participants who are not presenters.
An oval indicating the connection status of the meeting room. A green oval means that the room is online. A yellow oval indicates network congestion. A red oval means that you have been disconnected due to network problems and Breeze Live is in the process of trying to re-establish your meeting connection. Clicking the connection indicator when it is green or yellow displays information about your connection (for example, its current data-transmission rate).
Stage The meeting room stage consists of separate pods for displaying different types of content, such as slides, video, or the duplication (screen sharing) of whatever appears on the computer screen of a presenter. The pods that make up the stage are visible to everyone attending a meeting. Meeting room pods A meeting room usually contains a number of display panels, called pods, each with its own function. There are several types of pods.
About the Participants List pod The Participants List pod displays the name and type of each participant and shows both your current status and your approximate network bandwidth. The Participants List pod displays the name, type, and status of each participant (including presenters). An icon identifies each participant’s type—participant, presenter, or preparing presenter.
For more information, see Chapter 3, “Using the Chat Pod,” on page 17. About the Note pod The Note pod displays a text message to all meeting participants. Only presenters can enter or change a message in the Note pod. About the Whiteboard pod The Whiteboard pod lets meeting attendees share text and other drawing annotations collaboratively in real time. Presenters can create new Whiteboard pods, clear the whiteboards, and grant participants access to draw on the whiteboard.
For more information, see Chapter 5, “The Camera and Voice Pod,” on page 21. About the Content pod The Content pod displays PowerPoint presentations, Breeze presentations, Flash SWF files, images (JPEGs only), Flash videos (FLVs), or FlashPaper documents (those created by Contribute 2.0 and later) to meeting participants. About the Screen Sharing pod The Screen Sharing pod broadcasts a live display of your desktop or of an application that is open on your desktop.
Note: Screen sharing is supported only on Windows and requires the Presenter Add-In for Breeze. About the File Sharing pod Participants can download files for shared use. For more information, see . Leaving a meeting room To leave a meeting room: • Click the Close button in the upper right corner of the meeting room window. Note: If all the presenters leave a meeting room, it is still open to any remaining participants.
CHAPTER 2 The Participants List Pod The Participants List pod lists everyone who is logged in to a meeting, and gives the following information about each participant: • • • • Participant name (see “Participant name” on page 15) Participant type (see “Participant type” on page 15) Participant status (see “Participant status” on page 16) Participant bandwidth (see “Participant bandwidth” on page 22) Participant name If a participant is logged in to a meeting as a guest, the participant’s name is the gues
Participant Type Icon Presenter Preparing Presenter Participant status By default, a participant’s status is “I am fine.” However, a participant can change their own status. If a participant’s status is anything other than “fine,” the status is identified by an icon to the right of the participant’s name. The following table lists the available statuses and their icons.
CHAPTER 3 Using the Chat Pod You use the Chat pod to send text messages to other meeting participants and to receive messages from other participants. Sending text messages During a meeting, you can use the Chat pod to compose a text message and address it to a specific participant or to all presenters at the meeting or to all presenters and all participants.
Chapter 3: Using the Chat Pod
CHAPTER 4 Using the Whiteboard Pod There is a selection of line, text, drawing, and pointer tools in the Whiteboard pod. As a meeting participant, you can request to draw on a whiteboard. For more information about requesting to draw on a whiteboard, see “Requesting to join a whiteboard” on page 19. For more information about drawing on a whiteboard, see “Drawing on a whiteboard” on page 19. For more information about drawing on a whiteboard, see “Drawing on a whiteboard” on page 19.
Selection Tool Selects a shape or area of the whiteboard. Click on a shape to select it. Click and drag on the canvas to create a selection rectangle that selects all the shapes within the rectangle. The selection rectangle will have eight control points to resize the shape or shapes selected. Holding down Shift while dragging a corner control point will force resizing to maintain the aspect ratio. Dragging selected shapes will move them. To add a shape to the selection, press Shift-click on the shape.
CHAPTER 5 The Camera and Voice Pod The Camera and Voice pod is used for displaying video that is broadcast live to meeting participants, and it provides controls for regulating broadcasts of live audio and video to participants. Presenters can send and regulate broadcasts, and they can enable broadcasts from participants who are not presenters. Unless a presenter enables them, participants cannot broadcast either audio or video.
To start broadcasting: 1 In the Camera and Voice pod, click the Start Broadcast button. This sends a request for permission to start broadcasting to a presenter. If your request is approved, a Macromedia Flash Player Settings window opens. 2 In the Macromedia Flash Player Settings window, click the Allow button to give the Flash Player access to a video camera, if one is connected to your computer, and to a microphone, if one is connected to your computer.
To resume broadcasting of your own video to participants: • Click the Camera icon in the Camera and Voice pod next to your name. The red line disappears from over the Camera icon. Selecting the broadcasts you receive To block audio broadcasts from a participant: • Click the Microphone icon in the Camera and Voice pod next to the participant’s name. A red line appears over the participant’s Microphone icon.
6 To reduce the microphone’s echo, select the Reduce Echo check box. 7 Click the Close button. The Macromedia Flash Player Settings window closes. To select a camera: 1 Click the Meeting button at the top of the meeting window. 2 From the pop-up menu, select Select Camera. A Macromedia Flash Player Settings window opens, with the Camera tab selected. 3 From the Camera pop-up menu, select the camera that you want to use.
CHAPTER 6 Using the File Sharing Pod Meeting participants are not able to upload files; however, the presenter can change your participant type to enable you to upload files. You must have the Presenter Add-In for Breeze installed to upload files. For more information about changing participant type, see “Changing participant type” on page 23. Downloading a file Presenters and meeting participants can download files in the File Sharing pod for viewing.
Chapter 6: Using the File Sharing Pod
INDEX A Apple Macintosh system requirements 5 audio blocking 23 broadcasting 21, 22 setting microphone characteristics 23 B bandwidth status 11 blocking a broadcast 23 Breeze Live Module 5 Breeze Presentation platform 5 Breeze Training Module 5 broadcasting blocking 23 pausing 22 permissions 22 selecting a camera for 24 starting 22 stopping 23 unblocking 23 C camera requirements 21 selecting for broadcasting 24 setting up 22 settings 23 Camera and Voice pod about 12, 21 blocking broadcasts 23 microphone se
I Internet connection, setting speed and type 9 settings 23 Microsoft Windows system requirements 5 J joining whiteboards 19 N names meeting room 8 participant 15 network status 11 non-presenting participants 8 Note pod about 12 L Line Tool, Whiteboard pod 20 Linux system requirements 5 logging into a meeting room 7 logging out of a meeting room 14 M Macintosh system requirements 5 Macromedia Breeze Live Module 5 Macromedia Breeze Presentation platform 5 Macromedia Breeze Training Module 5 Macromedia Fl
private meeting 7 product support 6 public meeting 7 R receiving text messages 17 Rectangle Tool, Whiteboard pod 20 request to join a whiteboard 19 S Screen Sharing pod about 13 Selection Tool, Whiteboard pod 20 sending text messages 17 speed, Internet connection 9 stage 8, 10 Stamper Tool, Whiteboard pod 20 Start Broadcast button 22 starting broadcasting 22 status meeting room 8 participants 16 stopping broadcasts 23 support 6 system requirements Breeze meetings 5 broadcasting 21 virtual meeting 21 W web
Index
