User Guide

Managing courses 73
Default e-mail reminder fields
You can use or change the following default e-mail subject and message fields:
Default subject You are enrolled in: {name}
Default message
The default e-mail message is as follows:
You are enrolled in the following course that you are required to complete.
Course: {name} (or {course-id})
To access the course go to this URL:
The course URL is shown here.
Note: If the preceding URL is a hyperlink, click it to access the course. Otherwise, cut and
paste the URL into your browser address box.
E-mail reminder properties
Reminders are placed in a queue and are sent as follows:
• Reminders set to be sent starting on the current date are sent shortly after the course is created.
• Reminders set up for future dates are processed every night at midnight. On the set date,
depending on the number of e-mail reminders in the queue, they are sent within a few minutes
or a few hours after midnight PST.
Reminders appear to be sent from whoever creates the course, using the e-mail address specified
in their Breeze account. Any e-mail delivery failure notifications are sent to that address.
All e-mail reminders are sent individually. Recipients do not see the list of other recipients in the
message header.
Managing courses
If you are an administrator or a user with permission to manage a specific Training library folder,
you can manage courses by performing the following tasks:
• “Deleting a course” on page 73
• “Editing course profile information” on page 74
• “Changing course content” on page 75
• “Changing course enrollees” on page 76
• “Changing settings for course notifications” on page 77
• “Changing settings for course reminders” on page 78
Deleting a course
Before you delete a course, be aware of the effect of this action:
• The course is removed from the Training library.
• Enrollees can no longer access the course.
• Reports for the course are no longer available.