User Guide

Sending event invitations 229
Sending event invitations
If you are an administrator, an event host, or a user with permissions to manage a specific Event
library folder, you can send event invitations.
An event invitation is an e-mail message that is sent to event attendees, informing them about the
event date, time, duration, and location. The way that invitations are sent depends on the type of
event:
Invitees Only If your event is for registered Breeze users only, you create a custom e-mail
message from in the Breeze Manager. You can send the e-mail to all registered participants and
presenters, presenters only, or participants only. You can customize the subject and message body.
You also have the option to attach a Microsoft Outlook calendar vCard so participants can add
the Breeze event to their calendars.
Anyone If your event is open to anyone who receives the event URL, you can create a new e-
mail message in your default e-mail program. This message contains a prepopulated subject
(Breeze event invitation) and a prepopulated message (event date, time, duration, location, and
summary), but you can edit the text.
To send invitations for an Invitees Only event:
1. Select the Event Management tab in Breeze Manager.
2. Navigate to the desired event.
3. In the event list, select the name of the event.
The Event Information page appears.
4. Click the Edit/Send Invitations link in the navigation bar.
The Invitations page appears.
5. (Optional) If you want to send a blind copy of the invitation to anyone, add their e-mail address
in the BCC Recipients text box. This can be useful if, for example, you want to send an
invitation to key co-workers to let them know that you sent the invitation, but you don’t want
invitation recipients to see that you sent the invitation to co-workers.
6. Edit the subject and the message body.
7. To attach a a Microsoft Outlook Calendar vCard, select the check box next to the Attach
Microsoft Outlook calendar event (vCal) to e-mail message option.
8. Click Send.
To send invitations for an event open to anyone:
1. Select the Event Management tab in Breeze Manager.
2. Navigate to the desired event.
3. In the event list, select the name of the event.
The Event Information page appears.
4. Click the Participant Management link in the navigation bar.