User Guide

Viewing seminar information 177
Sending seminar invitations
You can send invitations for a specific seminar if you are an administrator or have Manage
permissions for this seminar’s folder.
A seminar invitation is an e-mail invitation sent to seminar participants to tell them the seminar
date, time, duration, and location. The method for sending invitations depends on the type of
seminar:
Registered Breeze guests If your seminar is for Breeze users only, you create a custom e-mail
message from within Breeze Manager. You can send the e-mail invitation to all hosts, participants
and presenters, presenters only, or participants only. You can customize the subject and message
body. You can also attach a Microsoft Outlook calendar invitation so that participants can add the
seminar to their calendars.
Anyone If your seminar is open to anyone who receives the seminar URL, click the Send E-mail
Invitations button to create an e-mail invitation in your own e-mail application. The new message
contains a prepopulated subject (the name of the seminar) and a prepopulated message
(containing the seminar date, time, duration, location, and summary) that you can edit.
To send invitations for a registered Breeze guest-only seminar:
1. Click the Seminar rooms tab at the top of the Breeze Manager window.
2. Navigate to the folder that contains the seminar for which you want to get information.
3. Select the seminar name from the list.
The Seminar Information page appears.
4. Click the Invitations link.
The Invitations page appears.
5. Select the group to which you want to send the invitation in the To pop-up menu: hosts,
participants and presenters, presenters only, or participants only.
6. Edit the subject and the message body if appropriate.
7. To let participants add the seminar to their Outlook calendars, leave the Yes check box selected
next to Attach Microsoft Outlook Calendar Event (vCal) to E-mail Message.