User Guide

Meeting room templates 123
Users do not need to be members of the Meeting Hosts group to manage a Meetings library file or
folder. Any user can be assigned Manage permissions for a specific file or folder by an
administrator, or by someone with Manage permissions for that file or folder. What such users
cannot do, however, is to create new meetings. Only members of the Meeting Hosts group can do
this. See “Meetings library permissions and permission types” on page 123 and “Structure of the
Training library” on page 109.
Meetings library permissions and permission types
Meetings library permissions control which folders a user can access. Two permission types exist
for the Meetings library: Manage and Denied. Unlike the Content library, the Meetings library
doesn’t have Publish or View permission types.
Manage and Denied permissions are associated with library folders and are associated with file
management functions, not with access to a specific meeting that exists within a given folder.
Access to a particular meeting is determined by the meeting role permissions (participant,
presenter, and host; see “Meeting roles” on page 120), which the meeting host assigns at meeting
creation time. If you change the role permissions after the meeting, you must make the change at
the file level, where the Edit Participants functionality is operable.
To manage a meeting folder in the Meetings library, you must have Manage permissions for the
folder that you are manipulating. To edit a meeting or change the participants list for a meeting,
you must be the meeting host (that is, the person who created the meeting), and also have
Manage permissions for the folder that contains the meeting.
Meeting room templates
A meeting room template is a layout for a meeting room that a meeting host can modify, share, and
reuse. Breeze offers three default templates that you can alter to accommodate your needs:
• Meeting template, which is the standard Breeze Meeting format
• Training template, which is used by subject matter experts to create formal web-based training
sessions
• Events template, which is used for webinars
Templates can only be selected for meetings and seminars. This means, for example, that you
cannot use the training template in a course, even if your organization has purchased the Training
tab. If you do have access to the Training tab, however, you can use the training template in a
curriculum. To do this, you first create a meeting selecting the training template and
incorporating the meeting into your curriculum. You can also use the training template for a
meeting or a seminar for training purposes, but it will not have quizzes associated with it; for this,
you must have access to the Training tab.
Similarly, you would only use the events template for a meeting or a seminar that is presented as
an event.