User Guide

120 Chapter 8: About Meetings
Meeting versus meeting room
Macromedia Breeze Manager is unique among web meeting applications because you use it to
schedule online meetings at particular times and to create meeting rooms. You create a virtual
meeting room before the meeting starts. Just like a real meeting room, the virtual meeting room
continues to exist after the meeting is over.
A Macromedia Breeze Meeting is a gathering of people and resources in a particular place on a
particular day between certain start and end times. The meeting itself exists only for that period
of time. Breeze Meetings can be recurring, like weekly physical meetings in which attendees
regularly return to the room, or they can be one-time meetings.
A meeting room exists before, during, and after the meeting. Its location is a URL, assigned by the
system when the meeting is created. When you click the URL, you start the Flash application in
your browser. After you do so, you enter a virtual meeting room that Flash has constructed for
you. Here you can perform online all those activities that you do in a physical meeting room,
including viewing slides, chatting, and asking questions.
Because Breeze meeting rooms exist between meeting sessions, a meeting host can enter the room
to set up, add content to, and customize meeting rooms, and these changes remain between
meetings.
In addition, depending upon the pricing model your organization has purchased, you might or
might not be able to enter a meeting if there is no live meeting. In some cases, only the host can
enter the meeting room when the meeting is not live. In others, you can enter the meeting room
when the meeting is not live if there are enough meeting room “spaces” across the system at the
moment you enter.
Meeting roles
As the host of a Breeze Meeting, you create the meeting and can add Breeze users to the meeting’s
list of attendees. You specify each attendee’s permissions for the meeting as one of the following
roles:
Presenter A presenter can share screens, chat, broadcast live audio and video, customize the
meeting room layout, and show the participants content that includes Breeze Presentations, slides
(PPT files), Flash application files (SWF files), Flash Video files (FLV files), HTML files (HTML
and HTM files), and images (JPEG files).
Participant A participant can view the content that the presenter is showing or sharing, hear
and see the presenter’s audio and video broadcast, use text chat, and broadcast their own audio
and video, if given permission.
Host A host sets up the meeting , invites the guests, chooses the content, and assigns both
presenter and participant roles to the attendees. A host can also perform all the tasks that a
presenter can.
For procedures on setting permissions for meeting attendees, see Chapter 9, “Working with
Meetings,” on page 127.