User manual

47
___ Press TRANSFER on your phone, enter the
Transfer into Mailbox code, and press TRANSFER
again. This action sends the fax call to your mailbox.
___ Press TRANSFER on your phone, enter the
Transfer into Mailbox code, enter your mailbox
extension when prompted, and press TRANSFER
again. This action sends the fax call to your mailbox.
Print faxes automatically as
they arrive in your mailbox
Turn on autoprint to print faxes automatically as they
arrive in your mailbox. To do this, press 5 3 from the
Main Menu. Then press 9 ( Y ) to turn autoprint on.
NOTE: Private faxes don't autoprint.
Always get the message
medium you prefer first
Set your mailbox so that the first messages you get
are in a specific medium -- voice, fax, email, or binary
files. Thus, you can get all new faxes before any new
voice messages, email messages, or binary files. In
this case, you also get all old faxes before any old
messages in other media.
Record a greeting that tells
people about sending faxes
Let people know how to take advantage of your fax
messaging capability. Record a greeting that tells
them to simply press START on their fax machine to
send you a fax.
Listen to email or text
messages while traveling
When you are gone from the office and can't use
Message Manager to read email or a text message,
call into your mailbox and listen to your email or text
message.
Turn off your mailbox when
away
Turn off the call answer capability of your mailbox for
times when you're on vacation or away from your
office for awhile. This prevents your mailbox from
filling up and encourages people to seek other
personnel for assistance. It also helps save resources
on your AUDIX system. To do this, press 5 7.
Leaving Messages When No One Answers
Use playback and record
controls
To listen to and edit the messages you leave when
there's no answer, you have many controls.
Bypass greetings and record
immediately
You don't have to listen to another user's call answer
greeting. You can, instead, press 1 to bypass the
greeting and begin recording immediately.
Use directory assistance If you don't know the extension of another user, log
into your mailbox, press * * N ( * * 6 ) and enter the
person's name, last name first. The system tells you
the extension.
Leave a fax message Send a fax from a fax machine directly to another
user's extension or phone number. To do so, simply
dial the user's phone number and press START on
the fax machine. When the user doesn't answer, the
fax is placed in the user's mailbox.