User manual

14
extension 5679)
An external local
telephone call
3 5 ( F L for fax local)
8 digits (for example, 9
555 3201)
A long-distance telephone
call
3 5 5 ( F L D for fax long
distance)
10 digits (for example, 9
303 555 3201)
Printing All New Faxes at Once
See "Scan/Print Messages Quickly" later in this book.
Downloading a Fax or Email to a Modem-Equipped Computer
Downloading faxes or email to a modem-equipped PC or laptop is similar to printing from a fax machine with
a handset.
To download a fax or email to a PC or laptop:
1. Set up your modem and fax-software:
a. Connect the fax modem to the computer with a serial cable (if you're using an external
modem).
b. Connect your telephone wall jack to the modem jack marked "Line."
c. Connect the telephone set to the modem jack marked "Phone."
d. Disable the ANSWER ON (number of rings) and/or AUTOMATIC RECEIVE options in your
fax-software dialogue.
e. Enable the MANUAL RECEIVE in your fax-software dialogue.
2. Place a call to your mailbox from the telephone handset.
3. Press 2 to listen to the message.
4. Press * 1 to print.
5. Press * 6 to print on the fax machine from which you are calling. (Here, your PC or laptop substitutes
for the fax machine.)
6. At the prompt, select MANUAL RECEIVE from the fax-software dialogue.
NOTE:
Your fax dialogue choice may be labeled something other then MANUAL RECEIVE.
Common alternates are START, CONNECT, RECEIVE, or PRINT. Press whatever key
begins the downloading process.
Record and Send Messages
Sending voice, fax, and voice-fax messages from your mailbox are similar tasks, but there are important
differences:
• You can record and send a voice message from any telephone.
• You can send a fax or voice-fax message from any telephone attached to a fax machine.