Livescribe Desktop User Manual Version 1.
Copyright and Trademarks LIVESCRIBE, PULSE, and PAPER REPLAY are trademarks or registered trademarks of Livescribe, Inc. Anoto is a trademark of Anoto Group AB. Microsoft and Microsoft Word are either registered trademarks or trademarks of Microsoft Corporation in the United States or other countries. All other brand and product names are trademarks of their respective owners. Copyright © 2007-2008 Livescribe, Inc. All rights reserved. 205-00002-000-A-WINLD-01.
Table of Contents Livescribe Desktop .......................................................................................... 1 What's New in this Version? .......................................................................... 2 Using Livescribe Desktop .............................................................................. 2 View Pages.............................................................................................. 2 Listen to Sessions .............................................
Uninstalling Livescribe Desktop ................................................................ 11 Getting to Know Livescribe Desktop ................................................................ 13 Views ...................................................................................................... 13 Page Viewer .......................................................................................... 13 Sessions View..............................................................................
Viewing Thumbnails................................................................................ 25 Viewing a Single Page............................................................................. 26 Playing Audio while Viewing Pages............................................................ 27 Zooming Pages ...................................................................................... 29 Searching Pages ....................................................................................
Uploading a Session in Sessions View ....................................................... 45 Uploading a Session in Page Viewer .......................................................... 45 Sharing Content (Pencasting)...................................................................... 46 Printing, Managing, and Archiving Paper Products ............................................. 47 Printing Your Own Notepads........................................................................
Installing Software Updates ..................................................................... 59 Installing New Applications and Software................................................... 59 Viewing Queued Applications and Software ................................................ 59 Other Pulse Smartpen Commands ............................................................ 60 Managing Memory ..................................................................................... 61 Viewing Memory Usage ...
Livescribe Desktop Livescribe Desktop is software that runs on your computer to view and listen to the content you create and capture using your Pulse™ smartpen. With Livescribe Desktop, you can view your notes, listen to your recorded audio, manage applications, and more. Livescribe Desktop is also a portal to Livescribe Online, where you can upload and share content, purchase new applications and paper products, and connect to the Pulse smartpen user community.
• Livescribe™ Dot Paper: technology that enables interactive, “live” documents using plain paper printed with micro-dots • Livescribe Desktop, Livescribe Online, and Pulse™ smartpen applications: a breadth of software and web solutions that leverage ink and audio capture, handwriting recognition, and Internet connectivity to enhance personal productivity, learning, communication, and self expression • Development tools: easy-to-use tools for consumers and developers to create, publish, and share or sel
• view pages as thumbnails • view single pages • play audio of a session while viewing its pages • zoom in and out of your pages • search what is written on your pages • copy and paste pages to other applications • print pages • use the page control tool bar Listen to Sessions • view a list of all sessions • rename a session • delete a session from Livescribe Desktop • remove a session from your Pulse smartpen • view pages of your sessions • play audio of your sessions • use the
• back up strategies for your My Livescribe folder Manage Applications • view all applications you own • install software updates • install new software Manage Memory • view memory usage • free memory About the Pulse Smartpen and Dot Paper The Livescribe Pulse™ smartpen is an advanced paper-based computer, providing both audio and visual feedback, powerful processing capabilities, and substantial built-in storage. The smartpen integrates several components and technologies.
imaginary square grid. The dots are slightly displaced from the grid, with each dot in one of four possible positions, forming the proprietary Anoto dot pattern. The dot pattern identifies the specific page and locations on the page of the notes you write. The Pulse™ smartpen uses the dot pattern in a way similar to a geographical positioning system (GPS). But, instead of identifying locations on land, it finds locations on paper and stores your writing as digital ink using those locations.
Getting Started with Livescribe Desktop To begin using Livescribe Desktop, follow these steps: 1. Install Livescribe Desktop. 2. Run Livescribe Desktop. 3. Register your Pulse smartpen. 4. Learn about copying content from your Pulse smartpen. 5. Get to know Livescribe Desktop. Installing Livescribe Desktop If you have not already done so, install Livescribe™ Desktop on your computer. Livescribe Desktop requires a PC running either Windows® XP SP2 or Windows Vista® (32-bit or 64-bit).
Desktop on the computer where you want your notes and recordings to reside. Running Livescribe Desktop To run Livescribe Desktop for the first time: 1. On your desktop, double-click the Livescribe Desktop shortcut or go to Start > Programs > Livescribe > Livescribe Desktop. 2. Connect your USB mobile charging cradle to your computer and dock your Pulse™ smartpen to the cradle. 3. Livescribe Desktop will ask you to name your Pulse smartpen. 4.
computer running Livescribe Desktop. If you have another smartpen to install, follow the steps above for each smartpen. Livescribe Desktop Auto-Launch If Livescribe™ Desktop is already running, docking your Pulse™ smartpen will begin transferring your smartpen content to your computer. If not running, Livescribe Desktop will automatically launch and begin transferring content when you dock your smartpen.
account and enter your email address and password. If you forgot your password, click the Forgot Password button, and Livescribe will email your password to you. Note: When creating your user name and password, follow these guidelines: • Your user name is your email address. It cannot be greater than 128 characters and is not case sensitive. For example, MyName@MyCompany.com and myname@mycompany.com are the same. • Your password must be at least four characters long and no longer than 64 characters.
Copying Pulse Smartpen Content to another Computer You can link your Pulse smartpen to only one instance of Livescribe Desktop at a time. This means that the first time you install Livescribe Desktop and dock your smartpen, Livescribe Desktop will associate (or link) your smartpen to that computer. Linking your Pulse smartpen with multiple computers is not supported to prevent potential synchronization problems with your data.
To quit Livescribe Desktop: • Click the close button at the top right-hand corner of the Livescribe Desktop window, or • Choose File > Exit. Uninstalling Livescribe Desktop If you need to uninstall Livescribe Desktop from your computer, follow the steps below: To uninstall Livescribe Desktop: 1. Choose Start > Settings > Control Panel. In the Control Panel window, locate and double-click on Add or Remove Programs. 2.
Getting to Know Livescribe Desktop To use Livescribe™ Desktop, you should become familiar with its user interface (UI). Key components of the UI are: • Views • Page Viewer Windows • Menus and Tool Bars Views Livescribe Desktop provides four primary views for viewing and managing your Pulse™ smartpen and its content: • Page Viewer • Sessions View • Livescribe Online • Smartpen Manager As you work with your Livescribe Desktop, you will use all of these views at various times.
Sessions View In Sessions View, you can view a list of your Paper Replay™ sessions. In this view, you can also play back recorded audio from your sessions, and upload sessions to your livescribe.com personal space. For more information, see Working with Sessions.
Livescribe Online Livescribe™ Online is your connection to the web. Use this view to manage your personal Livescribe space, share content with others, and access the Livescribe Online Store. For more information, see Livescribe Online. Smartpen Manager Smartpen Manager is for viewing and managing applications and other software on your Pulse™ smartpen. Use this view to update and install software on your smartpen. You can also view the memory status of your smartpen.
Page Viewer Windows In Page Viewer, Livescribe™ Desktop provides two primary windows for viewing and navigating content: • Content Window • Navigation Window Content Window The Content window is the central area where you view and interact with your notes. For example, this window is where you view Pulse™ smartpen content, such as notes and Paper Replay™ sessions. You can also play back Paper Replay sessions by clicking on your notes in this window.
Navigation Window In Page Viewer, Livescribe™ Desktop provides a Navigation window on the left side of the Content window. The Navigation window lists items that you can navigate to or view in more detail in the Content window. For example, clicking one of the notebooks in the Navigation window opens the notebook and displays all of its pages as thumbnails.
• Library tab: shows your entire library of notebooks, journals, and other paper products you have used with your Pulse™ smartpen. Use the Library tab to select which notebook you want to view in the Content window. • Search tab: shows the pages found using the Search feature. This tab shows the pages found with the search text highlighted in yellow. This tab appears in the Navigation window the first time you initiate a search.
about searching. • Session tab: shows all of the pages of a currently active Paper Replay™ session. This tab appears in the Navigator window when you activate a Paper Replay session, either by clicking active ink on page, or by selecting a session in Session View and viewing its pages in Page Viewer.
sessions, see Working with Sessions. Menus and Tool Bars The Livescribe™ Desktop UI has the following menus and tool bars: • Main Menu • Main Tool Bar • Page Control Tool Bar • Audio Control Tool Bar • Memory Manager Tool Bar Main Menu The Main Menu provides different menu items based on the view you choose. You can use these menus to access features of Livescribe Desktop. Depending on the view, the Main Menu includes File, Edit, View, Navigation, Tools, and Help menus.
Main Tool Bar The Main Tool Bar is located under the Main menu. This tool bar provides buttons for the Main views of Livescribe™ Desktop. It also provides search, printing, and upload features. Below are the four Main tool bars: Page Viewer: Sessions View: Livescribe Online: Smartpen Manager: Page Control Tool Bar The Page Control Tool Bar is for paging through notebooks, zooming pages, and toggling between single page and thumbnail views. For more information, see Using the Page Control Tool Bar.
Memory Manager Tool Bar The Memory Manager Tool Bar in Smartpen Manager displays the memory state of your Pulse™ smartpen. See Managing Memory for more information.
Paper Replay in Livescribe Desktop Paper Replay™ is a Pulse™ smartpen application that allows you to write notes in your notebook and record audio at the same time. As you write, your smartpen indexes (or links) your notes to the recorded audio. The information you capture during Paper Replay is called a session. Typically, a session consists of the recorded audio and associated notes. However, you can also create paperless sessions, which consist of the recorded audio only.
Viewing Pages With Livescribe™ Desktop, you can view pages from your notebooks.
To page through a notebook: • Click the Page Viewer button in the Main tool bar to go to Page Viewer. Then, use one of the following methods: • Type a page number into the page field and press the Enter key to go to a specific page. Blank pages are not valid. • Using the Page Control tool bar at the bottom of the Content window, click the next page button or previous page button. Or, choose View > Next Page or View > Previous Page from the Main tool bar.
Viewing a Single Page To view a single page in a notebook: 1. Click the Page Viewer button in the Main tool bar to go to Page Viewer. 2. Click the Library tab of the Navigation window and click the notebook you want to view. 3. In the Content window, click a thumbnail of the page to view. 4. From the Content window, view the page in Single Page mode using one of these methods: • Double-click the thumbnail of the page you want to view.
When you view a single page, the page will automatically zoom to fit in the current window. Playing Audio while Viewing Pages With Livescribe™ Desktop, you can play a session's audio while viewing its associated pages in Page Viewer. You can also play a Paper Replay™ session's audio by itself in Sessions View (See Playing Audio from Sessions View).
To play audio while viewing pages: • When viewing a page in Page Viewer, click on the active ink (shown as green) on the page. This will start the audio playback. This is analogous to tapping your notes in a notebook to play back the session's audio. Livescribe™ Desktop will also trace the session's notes in darker green ink as the audio plays. Playing the audio of a session also opens the Session tab in the Navigator Window.
Scrubbing Audio in Page Viewer In Page Viewer, as you listen to a session and view its pages, you can move the to reposition the audio audio timeline slider playback. If you move the slider while the audio is playing, the audio and its active ink move to the corresponding timeline position. This process is scrubbing the audio. You can use this feature to move forward or backward to a specific area of your session and see how it corresponds to your written notes.
• Choose View > Zoom In or Zoom Out from the Main tool bar. Repositioning a Zoomed Page When you zoom a page to a size that is larger than the Content window, Livescribe™ Desktop will crop some of the page. You may want to reposition the page to view its content. To reposition a zoomed page: • Use the vertical and horizontal scroll bars in the window to move the page to your preferred location in the window.
• Use the Panning Map to move the zoomed area to different locations on the page. The panning map appears in the lower right-hand corner of the screen when a portion of the zoomed page falls outside the window. The Panning Map has a draggable clear frame that shows the current zoomed region relative to the rest of the page. Drag this frame around the map to relocate the zoomed area in the window. Closing the Panning Map resizes the page to fit within the current window.
To search, use one of these methods: 1. Type search text into the search text box in the Main tool bar. By default, this search method finds whole words in the currentlyselected notebook or journal. For example, entering "top" would find instances of "top" only. Search would not fine other words that contain the letters "top", like "topographic", and "mountaintop". Search is not case sensitive, so if you search for "Top", it will return the same results as "top" and "TOP". 2.
When Search finds one or more hits (text matches), it displays the results in the Search tab in the Navigation window. Livescribe™ Desktop shows thumbnails of the pages where it found the search text. The results remain within the Search tab until you either initiate another search or close the tab. The Search tab holds one set of search results at a time. To view one of the search result pages, click on its thumbnail in the Search tab.
To copy and paste a page: 1. Click the Page Viewer button in the Main tool bar to go to Page Viewer. 2. Choose a page. For example, click the page in Thumbnail mode or doubleclick to open it in Single Page mode. 3. Choose Edit > Copy > With Background or Without Background. If you choose to include the background, the copied image will include anything shown on the page of the actual notebook. For example, an image from a college-ruled notebook will contain ruled lines. 4.
To print multiple pages: 1. In Page Viewer, view pages as thumbnails (see Viewing Thumbnails) 2. Use Control-click to select multiple, non-sequential thumbnails. Use Shift-click to select a sequential set of thumbnails. 3. In the Main menu, choose File > Print, or click the print icon print dialog, choose a printer and click the Print . On the button. By default, the page will print showing the page background. To print the page without the background, uncheck the Print Page Background checkbox.
Next page: Displays the next page in your notebook that contains notes. Last page: Displays the last page in your notebook that contains notes. Thumbnail mode: Switches Page Viewer to view pages as thumbnails. Single page mode: Switches Page Viewer to the currently selected thumbnail as a single page. Zoom out: Zooms out the current page view. Zoom slider: Zooms in or out of the current page view by moving the slider control. Zoom in: Zooms in the current page view.
Viewing a List of Sessions To view a list of all Paper Replay™ sessions: • Click the Sessions button , or choose Navigation > Sessions from the Main menu. This opens the Sessions View and brings up a list of all sessions. Anatomy of a Sessions View List When you view sessions as a list, Livescribe™ Desktop displays the sessions as a series of rows with named columns. The table below describes these columns. Column Description Audio Indicator Identifies which file, if any, is currently playing audio.
Recorded The exact time audio recording start time Size The size of the audio file in MB or KB Status Indicates if the session is on your Pulse smartpen (On Smartpen) or has been removed (blank) Renaming a Session By default, your Pulse™ smartpen names each session using its creation date and time. For example, Livescribe Desktop would name a session recorded on March 7, 2008 at 12:56 in the afternoon as 03.07.2008 12:56p. In Sessions View, you can rename your sessions. To rename a session: 1.
3. Choose File> Delete Session from Livescribe Desktop. 4. To confirm the deletion, click Yes, otherwise click No. Removing a Session from Your Pulse Smartpen You can remove a session from your Pulse™ smartpen with Livescribe™ Desktop. You can also delete a session from Livescribe Desktop itself (see Deleting a Session from Livescribe Desktop). To remove all sessions from your Pulse smartpen for a specific notebook, journal or other paper product, use the Archive feature.
Viewing a Session's Pages From Sessions View, you can view the session's pages. To view a session's pages, use one of the following methods: • Click the View in Page Viewer button next to the session you want to view. • Choose the session from the list and choose File > View in Page Viewer in the Main menu. Either of these actions will switch your view to Page Viewer and open the Session tab of the Navigation window, displaying all pages in this session.
Playing Audio from Sessions View With Livescribe™ Desktop, you can play audio while viewing the session's pages in Page Viewer (see Playing Audio while Viewing Pages), or you can play the audio by itself in the Sessions View. To play audio when viewing a list of sessions in Sessions View: • Double-click the session in the list. The left-most column will show the audio playing icon when the session begins to play.
Jump back (in 10 second increments) Jump forward (in 10 second increments) Audio timeline control: Indicates the relative position of the currently playing audio, within the context of the entire audio file. This control also shows the current elapsed time position of the audio and the total length of the audio file. You can also use this control to reposition the audio playback.
Uploading Content to Livescribe Online From Livescribe™ Desktop, you can connect to your personal space on livescribe.com. From there, you can view your uploaded content, download applications, share content with others (a process known as Pencasting), view other users' shared content, blog, and participate in groups, among others. For more information about Livescribe Online, see the Pulse™ Smartpen User Manual.
Uploading Pages In Livescribe™ Desktop, you can upload your pages to the web, without audio. To upload pages: 1. In Page Viewer, choose one or more pages. 2. Click the Upload Pages button on Main tool bar, or choose File > Upload Pages... from the Main menu. 3. Click Upload on the upload dialog to proceed.
4. In the next dialog, enter a name for the pages you are uploading and click OK. Other users you choose to share the pages with will see the name 5. Livescribe Desktop will upload the pages to your personal space. It will not upload empty pages. Click OK to close the success dialog. Uploading a Session In Livescribe™ Desktop, you can upload Paper Replay™ sessions to the web. Sessions you upload can be paperless (audio-only) or audio with linked pages.
5. Livescribe Desktop will upload the session audio and any linked pages to your personal space. It will not upload empty pages. Click OK to close the success dialog. Sharing Content (Pencasting) Pencasting is the process of sharing your notes and Paper Replay™ sessions with others. When you pencast, you share your notes as PDFs and Paper Replay sessions as flash movies or as PDF files. You can decide if you want to share the files with everyone, or with only specified recipients.
Printing, Managing, and Archiving Paper Products Livescribe prints notebooks, journals, and other Livescribe™ dot paper products for your Pulse™ smartpen. There is nothing special about the composition of the paper used for Livescribe dot paper products. However, each page of Livescribe dot paper is printed with thousands of nearly-invisible microdots arranged in a special pattern. Your Pulse smartpen reads these dots to determine which page you are using and where on that page you are tapping or writing.
Printing Your Own Notepads Using Livescribe™ Desktop, you can print your own notepads using a qualified color laser printer that can print 600 dpi or greater. To print a notepad, first verify that your printer can correctly print Livescribe dot paper: 1. In Page Viewer, choose Tools > Printable Notepads > Test Page (1 page). 2. Livescribe Desktop displays the Print dialog and automatically selects the first qualified printer you have in your printer list. 3. Click Print. 4.
Print. 3. Livescribe™ Desktop will print a notepad that you can use just like any other Livescribe dot paper. When you dock your Pulse™ smartpen after writing on this notepad, your content will transfer just like pre-printed Livescribe notebooks and journals. Three Simple Steps for Managing Paper Products Understanding how your Pulse™ smartpen interacts with Livescribe™ dot paper can challenging. Fortunately, you do not need to know how it all works.
3. Archive your notebooks and journals after you have finished with them before using another paper product of the same kind and number. After archiving, set aside your old notebook, you still have a digital copy on the Livescribe Desktop, but you no longer can tap an play paper replay sessions on your previous notebook. To learn how to archive, see Archiving Paper Products.
Groups Livescribe dot paper products belong to a group based on their printed format (lined, unlined, grid ...) and form factor (notebook, journal, notepad …). Paper product groups include: • Lined Notebooks • Unlined Notebooks • Lined Journals • Unlined Journals • Lined Notepads • Unlined Notepads Numbers Livescribe identifies each notebook or journal with a number. Within a group, paper products labeled with the same number have the same dots.
If two paper products have different dot patterns, you can use them at the same time without archiving. For example, Lined Notebook 1 has a different dot pattern from Lined Notebook 2, so you can use them at the same time. Similarly, Lined Notebook 3 has a different dot pattern from Unlined Journal 3. Archiving Paper Products When you have finished using a Livescribe dot paper product, you should archive it in Livescribe™ Desktop.
• deletes your notes (ink data) and audio from your Pulse™ smartpen. Because of this, your Pulse™ smartpen will no longer interact with the physical Livescribe™ dot paper product that you archived. That is, when you tap the notes in your archived physical notebook, they will not play back any audio. Important: Do not archive a notebook unless you finished using the physical notebook and are ready to set it aside.
2. Before starting on the second paper product, archive the first one with Livescribe Desktop. For example, do not use two Lined Notebook 1 paper products at the same time. Instead, use another lined notebook with a different Number, such as a Lined Notebook 2, Lined Notebook 3, and so on. If you have used all the Numbers in the Lined Notebook group, you may wish to start a second, unused Lined Notebook 1. To do so, archive the first Lined Notebook 1.
Dark Blue Series 1 Notebook 1 Red Series 1 Notebook 2 Black Series 1 Notebook 3 Orange Series 1 Notebook 4 Dark Blue Series 2 Notebook 5 Red Series 2 Notebook 6 Black Series 2 Notebook 7 Orange Series 2 Notebook 8 Note: With the new Group/Number model, the color or pattern on the cover of a paper product does not matter. For example, a red Series 1 notebook is the same as notebooks of any color named Notebook 2.
Unlined Red Journals Old Name New Name Journal A, Series 1 Unlined Journal 3 Journal B, Series 1 Unlined Journal 4 For example, an unlined red Journal A Series 1 journal is the same as unlined journals of any color named Unlined Journal 3. Backing Up Your My Livescribe Folder You should back up Livescribe™ Desktop files just like other important files on your computer. Backing up your files protects you from losing important files in case your computer becomes damaged or is stolen.
Managing Your Pulse Smartpen Your Pulse™ smartpen stores your notes and audio recordings, applications like Paper Replay™, and internal software and firmware. With Livescribe Desktop, you can view and manage what is installed and stored on your smartpen, including: • view and manage applications installed on your Pulse smartpen • view and free up Pulse smartpen memory Managing Applications Using Smartpen Manager, you can manage your Pulse™ smartpen applications.
Column Description Application Name The name of the application Version Version of the application Size The size of the application in MB or KB Status Smartpen Only indicates that the application is only on your Pulse™ smartpen and no backup copy is available in Livescribe™ Desktop. On Smartpen indicates that the application is on your Pulse smartpen and a backup copy is available in Livescribe Desktop.
locked application. Installing Software Updates Livescribe will periodically update Pulse™ smartpen applications (such as Paper Replay™) and underlying Pulse smartpen firmware. When you run Livescribe™ Desktop, it will automatically check livescribe.com for these updates. If you choose to download them, Livescribe Desktop will queue the updates and transfer them to your Pulse smartpen when you dock it to your computer.
your queue, Livescribe Desktop will act on the items the next time you dock your Pulse smartpen. To view all pending actions in the Smartpen Manager queue: 1. Click the Smartpen Manager 2. Click the Queue View button in the Main tool bar. button. You will see a list of all the actions currently queued. The Status column will indicate the action that is to be performed with the application.
commands from the drop-down list. The following table summarizes the commands you can perform: Rename Pulse Smartpen Rename your Pulse smartpen in Livescribe Desktop. Remove Pulse Smartpen Remove your Pulse™ smartpen from the Livescribe™ Desktop Library. This will make your smartpen unknown to Livescribe Desktop. Docking your smartpen again will let you add it back to Livescribe Desktop. The content associated with the removed smartpen will not be removed from Livescribe Desktop.
• memory used by system software (shown in green) • memory used by applications (shown in orange) • memory used by content you created (shown in blue) • available memory (shown in gray) Freeing Memory Your Pulse™ smartpen uses flash memory to your notes and audio, as well as applications and system files. Audio recordings from Paper Replay™ sessions require the most space. If you are running out of space on your Pulse™ smartpen, then can delete these sessions.
