Owner's manual

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In order to interface with and pull data from your back ofce
software, DMS Ofce needs the dispatch data to be in an
ASCII text le format. ASCII text les can be generated
by your back ofce software.
ASCII text les are divided into records, and records are
divided into elds. A record contains data specic to one
product, customer, or tank, and a eld represents detail for
that specic record (Example: a unit price of a product).
Each record is terminated by a carriage return and line
feed (CR/LF), and each eld within the record is comma
and quotation mark delimited.
“Field 1”, “Field 2”, Field 3”, “Field 4”, .... (CR/LF)
Some elds are strictly numeric and some are alphanumeric.
All numeric elds must contain a value. If a numeric eld
does not have a positive or negative value, it must be 0.
An alphanumeric eld with no data is represented by a
space between the quotation marks.
After the les are generated, export them to a common
destination (see Source and Destination Window - pg. 14).
Throughout this manual the ASCII text le created by the
back ofce software will be refered to as DELLOAD.DAT,
and the ASCII text le created by DMS Ofce for the back
ofce software will be refered to as DELREAD.DAT.
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An example of each record and a table containing a
description of every eld can be found in Appendix.
The Totalizer Record and the Dispatch Records are
generated by the back ofce software and converted into
.500 les by LCLoad for transfer to DMS Delivery.
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The Totalizer Record contains data pertaining to
products.
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Each Dispatch Record contains customer specic account
data such as account number, address, taxes, price,
preset amounts, and discounts.
The Completed Delivery Record and the Completed
Miscellaneous Transactions Record are produced by DMS
Delivery as .trn les and converted by DMS Ofce into
ASCII text les for transfer to the back ofce software.
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The Completed Delivery Record contains the data
recorded by DMS Delivery during delivery. DMS Delivery
creates this record and then sends it to the back ofce
software.
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This record contains data for miscellaneous billable
services not associated with a delivery.
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